Tips & Tricks

The only article you need to read about Productivity

Posted by Pallav on June 16, 2015

Internet is scattered with articles about productivity so why should this be the last and the only one you should read? Because I’m going to try include every piece of advice, tips and tricks in one article so you can bookmark it and never have to go search for it again. A word of caution – Just because you’ll find every piece of advice in this article doesn’t mean you should implement all of them. Ideally you should start with one and work on perfecting it in the sprint of 2 weeks. Once you’ve established any given productivity hack into your habit, choose the next one from the list and start another sprint while keeping the first one intact. Let’s jump right in… Being busy does not mean being productive I had to get this myth out of the way. Most people think they are being productive when actually they are just being busy. There is a reason why 40 hours week came into existence. Find out your optimum time of productivity and work accordingly. 5 productive hours are much better than 10 unproductive hours. Multitasking does not make you productive either A stanford study showed that people who multitask are worse than people who do a single task at once. Every time you think of jumping from one task to another, take a step back and ask yourself – is it urgent to take this up this right away? Most of the times it won’t be and you should try to focus on what you…

7 Simple Tricks to Cut Email Communication Time in Half

Posted by Pallav on June 4, 2015

I’m not the first one neither the last one to acknowledge that email overload problem is getting out of hand and the devastating consequences which doesn’t seem as harmful will only increase the unproductive hours and the lost revenue as its direct impact. There are multiple problems in how email is used everyday but the major one crops up in the form of ‘Tragedy of the commons’ which means people act in their self interest to achieve their goals even if it isn’t in the best interest of the group they are a part of. While composing an email we all think about what we want from another person and not the other way round which explains the Tragedy of Commons and the fundamental problem of why email overload problem is drowning us in the sea of unproductive email habits. There is plenty of advice out there and it is easy to get overwhelmed when you have 100 little things to improve in your email habits. Look at this for example. No way I can implement all of those, I give up even before I start to read. I don’t want to make it counter intuitive so let’s take baby steps and start with 7 of the simplest methods you can implement in your daily email habits that would cut your inbox time in half. #1 – The mysterious world of subject lines Subject lines are like the pickup lines of email world. Executed well, it can make other person…

“Swipe Away” Your Email Troubles

Posted by Andrea Loubier on January 14, 2015

One of the really cool things we worked on during the last mega Mailbird hackathon included the super cool Mailbird Swipe Feature. Realizing that a lot of you may not have even been aware of this feature we thought it deserved special notice. In one of our more recent blog posts called “What’s Happening At Mailbird?” We discuss the discovery that the Mailbird Swipe feature freed up about half the time they normally would spend managing email. Why is that? Let’s look at the benefits of the Mailbird Email Swipe feature, why you should use it and why it is ultimately awesome: Makes moving emails around by archiving or moving back to the inbox a breeze. It’s fun to use with touch screen machines. It increases your email management productivity. It fast, easy and enjoyable to use while also reducing time you spend archiving. Improves your experience with email through innovative technologies like the touch screen devices that are growing widely popular amongst Windows machines. So this is actually something that is not yet released. It is a really cool feature to come with the launch of Mailbird 2.0, however you can still use it in the current version of Mailbird by simply clicking and holding on an email message and dragging it from left to right. It’s pretty cool, but wait til you see it in Mailbird 2.0 to be used with touch screen machines. Awesome.   Here’s a sneak peek of the Mailbird 2.0 and the Touch Screen…

Do Me A Favor And Change Your Email Signature

Posted by Pallav on November 4, 2014

107.81 billion emails are sent everyday and while 10% of it is spam other 90% serious communication is sometimes converted to spammy looking email due to certain bad practices. A few days ago we received an email from one of our team member Leo and his signature was awful. It was way bigger than the email text itself which made him our running gag for the day. Before that I got a cold email in which I was CC along with 30 other senior management people from different companies. Emails like these leave a bad reputation and negatively impacts the communication with the senders and this article will try to address one such disastrous problem of poor email signatures. Let’s look at some of the annoying practices of email signature and if you do it too, maybe try to tone it down a bit – Listing Out All Your Contact Details The main aim of signature is to let others know who you’re and how to get in touch with you apart from email. This does not mean you list out every single contact detail and slap it at the end. Don’t be this guy, Instead make it look good so it reflects your personality, like this You can also keep signatures simple and add 2-3 other contact details like phone number, skype id or even one of your social media profiles where you’re most active. Listing down 5-10 contact details will only confuse the other person and may jeopardize your privacy. Alternatively, if…