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7 Best Gmail Alternatives That Take Privacy More Seriously

Posted by Anastasia Kryzhanovska on September 6, 2022

Anastasia Kryzhanovska

Senior Content Manager

Anastasia is a content marketer and manager with a strong IT background, passionate about storytelling and SEO. She likes creating high-quality content and helping others develop their skills. Besides work, she loves traveling, extreme sports, and reading fantasy books.
Published on September 6, 2022
Last Updated on November 15, 2022

There’s a good reason why Gmail has become so popular. Its accounts come loaded with perks and numerous integrations, and it has a very nice-looking, highly-customizable interface. However, certain issues make users search for Gmail alternatives. 

One of the main concerns is its privacy issues — a reason why many Gmail users look for an alternative email. Google gathers your email communication data and uses it in advertising, and moreover, it lets third parties access the same. So basically, you exchange its smooth user experience and other perks for your personal data, which will be used in marketing. 

But also, despite all of its in-built features, Gmail has its functionality limitations: it integrates by default only with Google products, and its support is almost unreachable. Plus, there are limitations to managing multiple email accounts. You can connect only Gmail addresses, and you can’t check all of your incoming emails at once — all you can do is switch between your inboxes, which doesn’t solve the productivity issue. 

So, the question is: how do you choose the best Gmail alternative that will help you save most of its benefits and eliminate the drawbacks?

The paid and free alternatives to Gmail we chose have quite a lot in common with Gmail but outcompete it in different ways, first of all with the privacy of your personal data.

We’ll also suggest a bonus pick — an email client that will help you avoid migrating to another email provider and let you check all of your Gmail, as well as other email addresses, from a single, convenient and secure interface.

Get Mailbird, the Email Client that Takes Email Privacy and Security Seriously

Try Mailbird for Free

Interested in knowing more about the best alternatives to Gmail? Keep reading!


Zoho Mail

iCloud Mail

Tutanota

Posteo

StartMail

Runbox

Mailfence
Privacy
Security
Affordability
Support
Customization
Gmail alternatives comparison table

We picked the following Gmail alternatives that offer high security:

  • Zoho Mail for desktop and mobile business use
  • iCloud for a seamless Apple experience
  • Tutanota for secure email hosting and message encryption
  • Posteo for online anonimity
  • StartMail for unlimited disposable email addresses
  • Runbox for supporting sustainable business practices
  • Mailfence for an OpenPGP Keystore
Best Gmail Alternatives: Zoho Mail

Why Zoho Mail stands out:

  • Several unique features
  • Integration with powerful business services by Zoho
  • Impressive level of security

Capterra

4.4/5 (593)

G2

4.5/5 (373)

PCMag

3.5/5

This Gmail alternative is renowned for its business software suite that also includes email hosting. This email service is intended for business use and promises a fast and clean operation. The Zoho suite that can be used with the email service also enhances email management and team collaboration for businesses.

Interface

Zoho is one of the prettiest email clients out there, and also, it has a well-thought and intuitive interface. It’s a bit different from Gmail, but getting used to this one won’t be an issue. 

Also, Zoho Mail has many customization options in its interface. You can change the language, fonts, time format, and other parameters. However, Gmail appears more flexible.

Zoho Mail user interface
Features

Besides features like filters, folders, and auto-replies, which are traditional for most of the popular Gmail alternatives, here’s what makes Zoho Mail special: 

  • Advanced search. Lets you quickly find the right email, even if you have fragmentary memories about its content. 
  • Save search. If you perform similar searches repeatedly, it has a special feature for such cases. 
  • Scrubbing your inbox. It’s a very cool feature that lets you bulk remove or archive emails from up to five senders at once. 
  • Customized notifications. If you organize your incoming mail by folders, you can set them up to receive notifications only about important messages. 
  • Global search. If you use other Zoho products, this feature will help you search through all of them at once. 
  • Scheduling. You can schedule an email to be sent at a specific time, and you can set recurring outgoing messages. 
  • Email templates. You can create templates to send typical messages you often refer to quickly.
  • Undo send. It’s a common feature today, but in Zoho, you may have up to 120 minutes to change your mind and cancel sending a message, which is a record among popular email services. 
  • Offline access. Once your incoming mail is uploaded, you can check it, write your answers, and create templates offline. All of the above will be sent and implemented once you come back online. 

Zoho is not just an email provider and client but a complex of business apps: CRM, customer support, online chat, project and task management, accounting, recruiting, onboarding, and many others. All of them are smoothly and conveniently integrated.

Security and Privacy

Zoho accounts come with an impressive level of security features. Advanced spam filters, 2FA, DDOS protection, and more are all available, even at the free account level, which makes it really good for spam protection. 

However, it does have one big downside regarding privacy. Unlike most options on this list of alternatives to Gmail, it does collect and sell user data to third parties.

“We may share your personal information with our authorized reselling partners in your region, solely for the purpose of contacting you about products that you have downloaded or services that you have signed up for. We will give you an option to opt-out of continuing to work with that partner.” from Zoho Mail’s Privacy page.

Platforms

Zoho Mail is available on the web but also has a desktop version that can be run on Windows, macOS, Android, and iOS.

Pricing

There are several payment plans for Zoho Mail, with differences between them. Here are the basics:

  • Free. Comes with 5 GB and a 25 MB attachment limit per user (up to five), email hosting for a single domain, and basic features. This makes it probably the best free Gmail alternative if you want both a smooth interface and a feature-rich experience. 
  • Mail Lite. $1 per user per month. Comes with 5 GB per user and additional features, such as aliases, offline access, integration widgets, and task management.
  • Mail Premium. $4 per user per month. Comes with 50 GB per user and 1 TB attachment limits and features such as a calendar, white labelling, S-MIME security improvement, and the ability to send large attachments.
  • Workplace. Starting at $3 per user per month. This option comes with added features like intranet, online file manager, instant chat, secure business email, and more.
Support

If you are a paid account user, you’ll have access to 24/7 phone support.

Free account users also get plenty of support from online resources, such as how-to guides, an FAQ page, and videos, but they can’t get personal service.

Zoho Mail vs. Gmail

  • Doesn’t use your data for marketing purposes
  • Very flexible pricing plans
  • Unique features, such as save search, scrub inbox, and extended undo send, make it one of the best Gmail alternatives
  • Ad-free
  • Comes with a large suite of useful business features
  • Shares your data with third parties
  • Its interface is less customizable than Gmail’s
Best Gmail Alternatives: iCloud Mail

Why iCloud Mail stands out:

  • Nice Apple-style interface
  • Minimalism in everything
  • Easiest pricing plans

G2

4/5 (98)

iCloud Mail is an email provider and client that comes by default with Apple products, and it’s a popular Gmail replacement among Apple users. Its interface is clean-cut and intuitive, an easy swap with Gmail. Like all Apple products, it is also more reliable for anti-virus protection and performance.

Interface

It’s an Apple product, which means a nice and unloaded design by default. However, the customization possibilities are quite limited. You can make technical adjustments like the number of rows in a message preview or marking unread emails with a bold font. The only actual appearance adjustment available is switching to a dark theme.

iCloud user interface
 
Features

It’s a basic email client focused on an uncluttered interface and convenience, but it also has some unique features that distinguish it from Gmail: 

  • Ability to connect multiple email accounts from any IMAP email provider (iCloud, Gmail, or any other), which makes it a powerful alternative to Gmail. Unfortunately, POP3 accounts are not supported.
  • Smart inboxes. It’s a folder that will gather all of your email from your connected inboxes that correspond to the setup criteria, e.g., they may be emails with the same sender or the ones you opened today. 
  • Mail reminders. If you can’t manage an important email right now but don’t want to forget about it, you can set a reminder so that it doesn’t go missing. 
  • Follow up. It’s a feature intended to remind you to follow up on an email where you are waiting for a response. 
  • Rich links. When someone sends you a link, you don’t have to guess whether it’s spam or not anymore. In iCloud Mail, you can see its preview right in the email’s content. 
  • Custom domain support. If you subscribe to iCloud+, you can use it as a solid Gmail custom domain alternative you already own to send and receive email from a personalized email address with iCloud Mail.
Security and Privacy

iCloud Mail beats Gmail because of what’s stated in their privacy policy:

“Apple doesn’t gather your personal information to sell to advertisers or other organizations.”

As for security, iCloud Mail comes with several features you’d expect: manual and automatic spam filtering and 2FA. Very typical and reliable. 

Apple also provides end-to-end encryption for some of the data communicated via the iCloud Mail app. However, the company retains control over the encryption keys, meaning Apple staff could conceivably access/leak your online data.

Platforms

iCloud Mail is a default Apple email client, but that doesn’t mean it’s available only on Apple devices. It supports the following platforms: Windows, web, iOS, and macOS.

Pricing

iCloud Mail’s pricing model is the least complicated of this list, and its plans make it one of the best free Gmail alternatives. Your only real options are the amount of cloud storage you want.

  • Free — 5GB of storage
  • $0.99 per month — 50GB of storage
  • $2.99 per month — 200 GB of storage
  • $9.99 per month — 2 TB of storage

What’s great about this service is that even with the free account option, there are no ads.

Support

Support for an iCloud email account is fairly robust. Falling under Apple Support’s purview, you have access to helpful forums, guides, how-to’s, and more.

The only issue is actually getting someone at Apple to help you, given the size of the company.

iCloud Mail vs. Gmail

  • Doesn’t use your data for marketing purposes
  • Supports managing multiple email accounts from different providers
  • Simple pricing
  • Ad-free
  • Limited features
  • Limited interface customization
  • Doesn’t support POP3 email accounts
Best Gmail Alternatives: Tutanota

Why Tutanota stands out:

  • Advanced-level data privacy
  • Open-source
  • Heavy focus on ecology

G2

4.6/5 (14)

PCMag

4/5

Tutanota is one of the best open-source email service alternatives to Gmail. It’s a secure email service heavily focused on email encryption, privacy, and the green mail ecological initiative, which makes it very distinct from other email providers.

Interface

The app’s interface is simplistic—possibly, even too much. Yes, it’s quite easy to understand and use, but it looks a bit too plain.

UI customization options are an area Tutanota struggles with. There are very limited options available. You can change the colors, logos, and login site somewhat with the Whitelabel feature. But, to get something like a dark theme going, you’ll need to use the web client.

Tutanota user interface
Features

The main distinguishing trait is that Tutanota is a very secure email provider, and its additional features are mostly built around it. As for other types of features, it’s not loaded with them much: 

  • Full anonymity. No personal information is gathered, and no phone number is required to register your email at Tutanota. 
  • Ad-free mailbox, even for free users. 
  • Automatic backups for business users. 
  • Tutanota calendars. An unlimited amount for each paid user. 
  • Custom email address aliases. They don’t allow connecting multiple email accounts to the same mailbox but enable their users to use aliases as Gmail does.
  • One custom domain for your email addresses and aliases.
Security and Privacy

Tutanota’s best feature is it encrypts your entire inbox, which makes it one of the best email alternatives to Gmail in terms of security. Your storage, attachments, body, and subject lines can only be accessed by you. It also comes with encrypted contacts and calendars, which is also better than Gmail options.  

Tutanota uses some of the best SSL encryption, including DNSSEC, DANE, DAMRC, and DKIM. This means all your emails, even non-encrypted ones, are protected.

As for your account, the email provider uses the TOTP (Time-Based One-Time Password) algorithm and U2F (Universal 2nd Factor) for second-factor authentication. These two features provide a very high level of login protection.

The fact that its code is fully open-source is also a big bonus, as security experts worldwide can verify the code that protects Tutanota users’ emails.

Platforms

Tutanota is a truly multiplatform email client available on the web, Windows, macOS, iOS, Android, and Linux

Pricing

This email client struggles a bit with price comparison. Sure, it’s completely ad-free, but what you get in the paid plans isn’t too impressive.

  • A personal account at Tutanota is free forever but only allows for a single user, 1 GB of storage, and no custom domains or support.
  • Upgrading to the Premium plan for €12 per year is slightly better, as you get access to one custom domain and email support. You can add additional users for an extra €12 per year per user.
  • The Teams plan offers 10 GB of storage, a single custom domain, five aliases, and support via email for €48 a year. Each additional user costs €24 per year per user.
  • There are also €24, €60, and €84 per year business plans, which have features similar to the respective individual plans but also provide GDPR compliance, more email address aliases, more storage, multiple custom domains, and other additional features. 

Additional features and storage can be added to all account types for an additional cost.

Support

Free users only have an FAQ page, and paying users can benefit from email support. It’s not too much, but compared with Gmail, it’s already an improvement.

Tutanota vs. Gmail

  • Doesn’t use your data for marketing purposes
  • Super high level of security
  • Can use extended and unlimited search on encrypted data
  • Ad-free
  • GDPR-compliant
  • Open-source
  • The interface is too simplistic
  • Poor with features
  • No integrations are available
  • Limited storage, even with paid accounts
  • No POP/IMAP/SMTP support
Best Gmail Alternatives: Posteo

Why Posteo stands out:

  • Can easily encrypt all your saved data
  • Anonymized payment system
  • Strong company emphasis on green energy and sustainability

PCMag

4/5

ProPrivacy

4/5

Posteo is a low-cost Gmail alternative that uses open-source software and is heavily invested in user data privacy. It also prioritizes sustainability and environmental health in its company policies.

Interface

The app’s UI is modern and clear, which is good because aside from the color, little else can be changed. However, it’s really pleasant to use.

Posteo user interface
Features

This email client is also focused on security but is a bit different with its features from the previous one: 

  • Anonymous signup. You won’t need to enter any personal information during your registration, such as your name or address. 
  • Anonymous payment. All of their payment methods are anonymized so that transactions can’t be linked with their users’ email accounts. 
  • Configurable spam filter. You can set whitelisting parameters, and the rest of the spam will be removed.
  • Notes. Need to make a note on-the-go? You don’t need to create a message draft for that; you can use the Posteo Notes feature to save any information you need. It will also be protected with the app’s encryption features. 
  • Supports SMTP, POP, and IMAP protocols.

A big downside of using Posteo is you don’t get access to custom domain names for your email address. The best you can do is add country codes or a .net ending on your email address.

Security and Privacy

The email provider’s commitment to privacy extends to registration and payment. Both can be done without providing any personal information. Even support inquiries are anonymous, as its system doesn’t use tickets.

They don’t collect user data and provide TLS encryption for any data that relates to your email app usage (email subjects and bodies, metadata, attachments, storage, contact information, etc.) On their end, all data (including daily backups that secure you from unexpected data loss) is stored on encrypted hard disks, which prohibits unauthorized access from third parties. 

Posteo is also known for its advanced built-in spam and virus filters. The catch is that there’s no spam folder, so anything that gets flagged as spam is immediately deleted. You do get the ability to whitelist, but the spam filters are somewhat customizable.

Posteo’s main security features are its end-to-end PGP encryption and IP stripping. In combination, they ensure your IP address never goes out with an outgoing email. 

Lastly, you can add two-factor authentication (TOTP) to all your accounts.

Platforms

The email app is available on the web, Windows, iOS, and Android platforms.

Pricing

The pricing model for an email account is a bit different from the other options on this list. For example, there’s no free or trial version available. 

Prices start at €1 per month for email and €0.25 per additional GB. You get two aliases included at the base price, with each additional alias address costing €0.10 per month. 

Posteo is completely ad-free and has a 14-day money-back guarantee.

Support

Sadly, customer support for Posteo is limited. Your only real interaction with someone from the company will be via email. Even then, it’ll only be Monday through Friday from 7 a.m. to 7 p.m. GMT.

The website does have comprehensive tutorials in three languages (English, French, and German).

Posteo vs. Gmail

  • Your data is neither gathered nor used for commercial purposes
  • All data saved can be encrypted
  • Open-source
  • GDPR-compliant
  • Cheaper storage options ranging from 2 GB to 20 GB
  • Can be used with any mobile or stationary device with most email clients 
  • Ad-free
  • No custom domain address options
  • No trial or free version
  • Web client is not mobile-friendly
  • Customer support is slow
Best Gmail Alternatives: StartMail

Why StartMail stands out:

  • Send password-protected encrypted emails to non-StartMail users
  • Unlimited disposable email addresses
  • 10 GB secure encrypted vault

PCMag

3.5/5

Netherlands-based StartMail is another alternative to Gmail that prioritizes user data security. One difference is that it tracks the user data needed to provide the services for the duration of each browsing session. The only piece of data that remains is your IP address —encrypted and kept for security reasons.

Interface

StartMail has a nice clean, clutter-free interface that looks well on desktop and mobile devices. They don’t have too many UI customization options, but their layout is adaptive and can be adjusted to make sure it helps you feel comfortable.

StartMail user interface
Features

This email client also accentuates their privacy features, but unlike the previous two apps, they don’t focus solely on them. Here’s what you can expect from this email provider and application:

  • Email encryption. Here, your email data is protected from any third-party access, and no content will be used for marketing purposes. Only you and your recipients can get access to your conversations. 
  • Encryption with password. If you doubt your recipient’s privacy, you can use a password that will protect your correspondence from unauthorized access. 
  • Unlimited aliases. Like Gmail, this email client doesn’t support custom email addresses, but you can use an unlimited number of aliases.
  • Accepts cryptocurrency. You can pay for your subscription to StartMail via blockchain.
Security and Privacy

StartMail is another good option for those wanting their privacy taken seriously. It doesn’t collect your data, and because it is based in Europe, it is GDPR-compliant.

What you get with this Gmail replacement is an account with its own encryption that is safe to store your emails. You will need a credit card to register. There is a trial version of the service, but you need to confirm you have a working credit card to start using it.

StartMail uses PGP encryption, as well as server-side encryption, to protect your email communication. You also can send encrypted emails to non-PGP users as long as they know the password (chosen by you). 
All of the above make StartMail one of the best alternatives for Gmail in terms of privacy.

Platforms

The StartMail app is available on the web, Android, and iOS.

Pricing

Personal accounts start at $35.99 a year for the first year. Business accounts are $59.95 per year. The 10 GB storage vault is available for both options, but you only get a custom domain with the latter.

There is a free 7-day trial available but no free account options.

Support

If you run into trouble, StartMail offers a range of support options. These include email, forums for common questions, an online library, and phone support.

StartMail vs. Gmail

  • Doesn’t use your data for marketing purposes
  • Can send encrypted emails to others not using StartMail
  • 10 GB secure, encrypted vault to store your emails
  • Ad free
  • GDPR-compliant
  • Fairly expensive when compared to alternatives
  • No mobile apps
  • No free version
Best Gmail alternatives: Runbox

Why Runbox stands out:

  • Smart spam filters
  • Sub-accounts
  • Custom domain names

PCMag

2/5

ProPrivacy

3.5/5

As people get more into sustainability and responsible business, it’s impossible not to mention Runbox as a Gmail alternative. The company uses renewable energy from hydropower stations to enable its operations. As for their products, Runbox offers open-source web hosting services and a secure email service.

Interface

This is another example of a clean and lightweight interface, and they did it quite well.

Runbox user interface
Features

This email client is pretty simplistic, but if you need clean and secure email hosting and client, you should give it a try. Here are its main features, in addition to what you can expect from any email app: 

  • Smart spam filters. There are several levels of adjustable spam protection. 
  • 100 email aliases that deliver mail to your main account.
  • POP and IMAP support
  • Sub-accounts. They are accounts you can connect additionally for your colleagues or family members under the administration of your main account.
  • Custom domain names. Your Runbox account has access to one or more registered domain names. This makes Runbox another solid Gmail custom domain alternative.
Security and Privacy

Runbox doesn’t track user activity, and it supports most types of email accounts, making it very versatile. Cryptocurrency can be used for payment.

Accounts come with 2FA and seriously impressive spam and virus filters. There’s also a block sender list you can add to stop emails from malicious accounts before they are even sent.

On the flip side, there’s a whitelist to approve senders you want to communicate with.

Something important to mention is that Runbox doesn’t have native end-to-end encryption. However, it does provide IP stripping to keep your identity hidden in outgoing emails.

Platforms

This email app supports the web (except Edge), Android, and macOS.

Pricing

Runbox has several different payment options:

  • Micro: $19.95 a year. Comes with 2 GB of storage space, 200 MB of file storage space, and can be used with one previously registered custom domain name.
  • Mini: $34.95 a year. Comes with 10 GB of storage space, 1 GB of file storage space, and can be used with five previously registered custom domain names.
  • Medium: $45.95 a year. Comes with 25 GB of storage space, 2 GB of file storage space, and can be used with ten previously registered custom domain names.
  • Max: $79.95 a year. Comes with 50 GB of storage space, 5 GB of file storage space, and can be used with 25 previously registered custom domain names.

Additional accounts can be added starting at $7.95 and account upgrades starting at $9.95.

There’s also a 60-day money-back guarantee and a free trial.

Support

Runbox offers a range of support options, such as a help center with FAQs, a support ticket system, and email support.

Runbox vs. Gmail

  • Strongly anti-surveillance company culture
  • 60-day money-back guarantee
  • Flexible pricing tiers
  • Ad-free
  • Clunky UI
  • Is not open source
  • Pricey for what’s offered
  • No desktop or mobile app
Best Gmail Alternatives: Mailfence

Why Mailfence stands out:

  • Has a Keystore for managing OpenPGP keys
  • Digital signatures
  • Time-limited emails with an expiration date

Capterra

4.2/5 (13)

ProPrivacy

4.5/5

TechRadarPro

4.5/5

Belgium-based Mailfence is another Gmail alternative focused on providing an ad-free, spy-free email experience. This secure email service provides all-around data privacy and allows you to send encrypted emails, even to accounts that don’t support the OpenPGP protocol.

Interface

This one is known not only for its clean interface but for a really good user experience. Even if it’s not as sophisticated as Gmail’s, it’s still very pleasant to use and easy to comprehend. 

One downside in this category is there are no theme customization options. What you see is what you get.

Mailfence user interface
Features

Unlike many privacy-based Gmail alternatives, Mailfence also offers additional features that can improve your communication experience: 

  • Cloud-based calendar, contacts, and groups. Similar to Gmail, Mailfence offers additional features like calendars and document storage that will also be protected by their encryption policy. 
  • Digital signatures that guarantee the email was sent by you, not someone else who is trying to fake your personal data. 
  • Custom domains are supported on paid plans. 
  • POP, IMAP, and SMTP support on paid accounts.
  • Time-limited emails. You can add an expiry date to your messages so they’ll self-delete past a certain date.
Security and Privacy

Mailfence’s OpenPGP encryption is great for anyone who isn’t tech-savvy. With a single click, emails can be easily secured. Even outgoing emails to non-Mailfence users can be encrypted and opened with a special key.

Its PGP encryption is mostly open-source. However, there are parts in the back end that are not. 

A bigger issue is Mailfence does log information, such as your IP address, email addresses, browser data, etc. There’s a possibility this can be harmful to email security.

Mailfence has algorithms for filtering spam messages and can protect anything transferred by email from viruses (anti-virus algorithms don’t extend to the information stored on your device).

Like a few other email alternatives to Gmail on this list, Mailfence also applies IP stripping to outgoing emails.

Something else to mention is that all payment plans, including the free tier, come with 2FA.

Platforms

Mailfence can be used on the web, Windows, Linux, iOS, and Android.

Pricing

Mailfence has four plans to choose from:

  • Free. Comes with 500 MB email, 500 MB documents, and access to support via email
  • Entry. €2.50/per month. Comes with 5 GB emails, ten aliases, and support via email and telephone
  • Pro. €7.50/per month. Comes with 20 GB email, 24 GB documents, 50 aliases, and priority support via email and telephone
  • Ultra. €25/per month. Comes with 50 GB email, 70 GB documents, 100 aliases, and priority support via email and telephone available 24/7

Payment can be made by standard credit card, wire transfer, or cryptocurrency.

Support

The level of support you receive will depend on your plan. If you are on the Ultra plan, you will have email and telephone support whenever you need it.

It gets trickier if you have one of the cheaper plans. For example, Entry plan users can send an email or call in with an issue, but they’ll be a lower priority to Pro and Ultra users.

If you’re only using the free version of Mailfence, you only get email support. However, there’s a large library of helpful blog posts covering common issues and questions on the Mailfence website.

Mailfence vs. Gmail

  • OpenPGP encryption
  • Strips IP and other private info from outgoing emails
  • Ad-free
  • GDPR-compliant
  • Can be paid for with cryptocurrency
  • Can send password-protected messages with expiration dates
  • Logs user information (IP address, email addresses, browser data, etc.)
  • No theme customization options

What Is the Best Alternative to Gmail for You? 

Each of the reviewed Gmail replacements has pros and cons. To make the task of choosing among other email services besides Gmail easier for you, we have categorized them in a simple table:

Best security Tutanota
Best easy encryption tool Posteo
Best privacy options  StartMail
Best anti-surveillance company philosophy Runbox
Best secure communications options Mailfence
Best feature-rich alternative Zoho Mail
Best simple-to-understand UI iCloud Mail
Best email account provider per category

Do You Want to Avoid Migration Issues? 

It’s easier to choose your best email alternative to Gmail than to start using it for the following reasons: 

  • For personal emails (e.g., john@gmail.com), it’s usually impossible to continue using the same address with another email provider. This may be an issue if you cherish your email address and don’t want to switch to a new one. 
  • With business emails (e.g., john@company-abc.com), it’s always possible to migrate, saving all of your corporate email addresses, but the migration itself is always a pain. Errors may occur, and data may be damaged or transferred incorrectly.

So, what can you do to avoid this? 

The easiest solution is to unite all of your existing email addresses under the umbrella of Mailbird

What Is Mailbird?

Mailbird is an email client—a desktop software that lets you connect all of your mailboxes and use them in a single, convenient interface enriched with several productivity features. 

Best Gmail Alternatives: Mailbird
Interface

Mailbird is most appreciated by its users for its very convenient, clutter-free interface, which may also be important for Gmail users who are used to its top-notch user experience. With Mailbird, you’ll have a very short learning curve, and you’ll appreciate its convenience. 

The interface is also customizable. You can set custom themes, notifications, and many other options to make your experience really smooth.

Mailbird email client home screen
Features

Among Mailbird’s many features, here are the ones that are most appreciated by its users: 

  • Multiple account management. Mailbird lets you connect an unlimited number of email accounts from any provider and check them all seamlessly through its unified inbox or separately in just one click. 
  • Unified calendar. You can add all your calendars to Mailbird’s unified native calendar app in just a couple of clicks. There, you can easily manage all your meetings and events in the same interface, including the sidebar view.
  • Snooze email. If you don’t want to miss an important email but can’t check it right now, you can snooze it for a custom period of time, and it’ll appear in your inbox later. 
  • Schedule email. Opposite of snooze, you can schedule your outgoing messages so they are sent at the best time when your recipient can supposedly open them. 
  • And many others. Mailbird is an email productivity workstation with many features united in a single clear and lightweight interface. 

Mailbird is also known for its productivity integrations. If you work with external tools, like Google Docs, Asana, or Dropbox, you’ll appreciate the possibility of checking all of them without switching between apps—just access all of them from the same dashboard. Mailbird integrates with over 30 popular apps, including cloud management, productivity, and social media tools.

Security and Privacy

Mailbird values your privacy and, in many ways, much higher than Gmail: 

  • Mailbird can never read any of your emails or see your attachments, account passwords, or any other personal information.
  • Mailbird works as a local client on your computer, and all sensitive data (such as emails, folders, contacts, attachments, account details, etc.) is stored only on your computer—it is never shared with Mailbird or anyone else.
  • The data sent from Mailbird to our license server and vice versa is done over a secure HTTPS connection. 

Mailbird can receive only the following data from its users: name, email address, and data on Mailbird feature usage. As part of the excellent Mailbird security, all users can opt out of data collection. You can decide whether you would like to be involved in improving Mailbird or prefer not to.

Platforms

Currently, it’s Windows-only, but Mac and mobile versions are already under construction.

Pricing

Mailbird has various subscription options: 

  • Personal: starts with $3.25 per month (or $99 lifetime).
  • Business: starts with $4.95 per month (or $399 lifetime).

If you want to try it, you can start with a free trial.

Support

Mailbird offers its users a Help Centre with a comprehensive knowledge base and responsive 24/7 email support.

Mailbird vs. Gmail 

  • High level of data security 
  • Nice-looking and uncluttered customizable interface
  • Possibility to connect unlimited email accounts and manage them without switching
  • Calendar with the possibility to manage multiple accounts at once
  • No free version (just a trial)
  • Currently, Windows-only

So, if you want to not only improve your privacy but also have Gmail’s main benefits, such as a great interface with many customization options and integrations and avoid the pain of email accounts migration, Mailbird might be your best Gmail alternative to consider! Plus, you will get even more benefits with its advanced productivity features.

Get Mailbird to Get the Most Effective Way to Manage Your Email Accounts!

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Is there a better email app than Gmail?

There are many alternative email services, but the one better than Gmail depends on your needs. If we’re talking about Gmail as an email client, there are several desktop apps that can win you over. For example, Mailbird offers advanced functionality that Gmail doesn’t have, like a convenient unified inbox and email tracking.

Which free email is best?

The best one depends on your needs. For example, if you need high security, you can get a free account from Tutanota. And if you’re looking for a feature-rich Gmail alternative, Zoho Mail is worth trying.

What is safer than Gmail?

Tutanota, Posteo, and StartMail offer good security options if you’re looking for an alternative email service to Gmail.

What is a better alternative to Gmail?

All email services have pros and cons, so the best title depends on your needs. You can get accounts from different services and test them all in the Mailbird email client.


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