4 Best Windows Live Mail Alternatives (2025 Edition)

Mailbird

If you like uncluttered, straightforward email software, Mailbird is the desktop client of your dreams. Behind its pleasant user interface is a powerful application with many modern, useful features.

User Experience

• Clean Design
  Mailbird's sleek and simple interface is easy to understand. There's no unnecessary clutter, so it allows for easy navigation.
• Speed Reader
  The speed reader lets you skim through your emails with ease while simultaneously improving your reading speed.

Configuration and Account Setup

• Installation
  After downloading Mailbird, you can start adding accounts immediately and intuitively.
• Account Setup
  You can add unlimited accounts. Mailbird's setup wizard will automatically detect your POP, IMAP, and SMTP server settings and do the job for you.

Account Management

Unified Inbox

Mailbird offers a unified inbox that enables viewing of all your emails across multiple accounts in one place. You can also seamlessly check all your email addresses separately by switching between them in just one click.

Shortcuts

You can go back and forth between inboxes, add-ons, and integrations with a click of a key. Using and personalizing multiple hotkey shortcuts can help you draft, send, and receive emails in seconds.

Email Tracking

Email tracking gives you information on which recipients have opened your email and when. This comes in handy when you want to group your emails according to priority.

Snooze Email

The snooze feature lets you concentrate on the current task, rather than reading and archiving emails immediately.

Unsubscribe Link

Get to your goal of having zero unread emails in your inbox faster with Mailbird's unsubscribe button. There's no need for newsletters to clutter your inbox if you don't read them.

Contact Manager

The Contact Manager feature in Mailbird will smoothly and speedily import all your contacts, reducing the time and effort involved in doing this one by one. Then, in the Contacts app, you can add profile pictures to better distinguish incoming emails.

Customization

Here are some of the customization options you can use in Mailbird:

• change the theme according to your mood and preferences
• assign color indicators to different accounts
• switch off notification alerts if you don't want to be disturbed
• choose between over 20 interface languages

Integrations

Mailbird offers 30+ app integrations (including Google Workplace) that you can use from one dashboard - no more tab switching.

Security

User data is encrypted and is only available to you.

Pricing

• Free plan available
• Premium plans start at around $3-4 per month (billed annually)

User Reviews

TrustPilot - 4.4/5 (2,200+ reviews - May 2025)

Pros

• Unified inbox and convenient calendar pane
• Fast
• Easy installation and configuration
• Simple and clean interface
• A plethora of productivity features
• Long integrations list
• Wide customization options

Cons

• Mobile coming soon. Some advanced features require a paid plan

Verdict

Mailbird stands out from other email clients because it lets you do almost all your work from one dashboard by offering a unified inbox, dozens of integrations, and productivity features.

No other email client has managed to create a product that could organize your inbox better and establish a healthy relationship with your email in such a short time.

Outlook

The Outlook email client is one of the productivity tools Microsoft offers as part of their Microsoft 365 subscription. Apart from the paid option, Outlook is also available for free as a web version. However, it doesn't let you manage multiple email accounts.

User Experience

• Ease of Operation
  Outlook offers a lot of useful functions but doesn't show them logically on its dashboard. You will have to dig through the tabs to perform the desired action.
• Inbox Design
  Outlook's inbox design is much more modern than the outdated Windows Live Mail. But it can't compete with other commercial email clients such as Mailbird or Postbox.
• Convenience
  You must be well-versed in Outlook to feel comfortable using the tool. For most first-time users, it's easy to get lost in its plethora of functions.

Configuration and Account Setup

• Installation
  You have to buy a subscription to Microsoft 365 to start using Outlook's email client. Remember that the free web version of Outlook is not an email client and doesn't offer a unified inbox.
• Account Setup
  You will have to use a license key to set up your account. After you add the first email account, you can access the All Emails inbox to view emails from different providers.

Account Management

• Email Account Management
  When using the free Outlook version, adding multiple accounts from providers other than Outlook is impossible. You can add outside accounts only after paying for a Microsoft 365 license.
• Tasks
  Outlook lets you create tasks for yourself or your team with the option of assigning them to a specific user. You can integrate this with productivity tools such as Asana.
• Smart Alerts
  Some time ago, Outlook improved its alerts option. Now, you can display all notifications on top of other apps. Be aware that using it might create multiple distractions during the day.
• Calendar
  You can view all your calendars from different accounts and efficiently manage events.

Customization

Outlook doesn't offer a lot of customization options. You can choose between traditional and simplified dashboards. The simplified view hides features users rarely use and helps remove clutter.

Integrations

Outlook provides integrations with the tools created to work specifically with Outlook. You won't find many integrations with third-party productivity tools.

Security

Outlook offers robust security for its users - it applies filters to help mark suspicious emails and moves them to a spam folder.

Pricing

Personal plan: $99.99/year or $9.99/month (as of 2025)

Business plans start at $6 per user monthly.

User Reviews

G2 - 4.5/5 (3,000+ reviews - 2025)

Pros

• Strong protection against malware and viruses
• Ability to connect accounts from different providers

Cons

• Limited integrations
• Clunky interface
• No unified inbox
• Frequent bugs

Verdict

You can decide to use Microsoft Outlook as a Windows Live Mail alternative because it offers a lot of productivity features, starting with calendar sharing and finishing with email recall. But most of its features are difficult to find in Outlook's cluttered interface.

So, if you decide to go with this email client, get ready for lags in performance and long waiting times with support agents.

Canary Mail

Canary Mail is a modern, security-focused email client that works across Windows, Mac, and mobile devices. It's designed for users who prioritize privacy and want a sleek, user-friendly interface.

User Experience

• Clean Design
  Canary Mail features a modern, intuitive interface that's easy to navigate. The design prioritizes clarity and efficiency.
• Cross-Platform
  Seamlessly sync your email experience across Windows, Mac, iOS, and Android devices.

Configuration and Account Setup

• Installation
  Quick and straightforward setup process with automatic server detection for major email providers.
• Account Setup
  Supports multiple email accounts with easy configuration for IMAP/POP protocols.

Account Management

• Unified Inbox
  View and manage all your email accounts from a single, organized interface.
• Read Receipts
  Track when your emails are opened with built-in read receipt functionality.
• Email Scheduling
  Schedule emails to be sent at optimal times for better engagement.

Security

Canary Mail prioritizes security with built-in PGP encryption and strong spam filtering. It's known for its robust protection against phishing attempts and email vulnerabilities.

Pricing

Free plan available with basic features

Pro plan: $20/year for advanced features

User Reviews

PCMag - 4/5 (2025)

Pros

• Top-notch security and encryption
• Cross-platform availability
• Modern, user-friendly interface
• Built-in read receipts

Cons

• Limited third-party integrations
• Some advanced features require Pro subscription
• Occasional minor glitches reported

Verdict

Canary Mail is an excellent choice for users who prioritize security and privacy in their email client. Its modern interface and cross-platform support make it a strong contender, especially for those who use multiple devices. While it may not have the extensive third-party integrations of some competitors, its focus on security and user experience makes it a top alternative to Windows Live Mail in 2025.

What Is the Best Replacement for Windows Live Mail?

Windows Live Mail was a great tool because it offered a unified inbox and some productivity features, but it's no longer supported.

Fortunately, there are a few good Windows Live Mail replacements. So which one should you pick? You can quickly figure out that Mailbird is a top performer. To test Mailbird, download it for free.

How We Tested Different Email Clients?

In our pursuit to determine the best email clients in the market, we meticulously implemented a thorough testing process every year, as email clients evolve quickly these days. This involved setting up accounts with each email client, whether as a standalone software platform or as a cloud-based service. Our aim is always to explore the capabilities of each platform in various scenarios, putting their functionalities to the test in order to assess their overall performance.

We carefully evaluated the basic tools and functionality of each email client, and then explored its advanced features to determine their ease of use and accessibility. This comprehensive approach enabled us to provide an in-depth evaluation of each email client's strengths, weaknesses, and suitability for different use cases.

Frequently Asked Questions about Windows Live Mail