8 Outlook Alternatives: Best For Windows, Free, Mobile and Mac

Posted by Christin on June 8, 2021

alternative to outlook feat image

Carla Andre-Brown

Carla is a content marketer at Mailbird. She enjoys discovering new SaaS tools and writing about creative solutions and ideas. She also teaches Digital Marketing and Social Media at BCIT. Learning about instructional design, coffee, and chuckle-worthy videos have a special place in her heart. You can find her on Linkedin.
Published on June 8, 2021
Last Updated on April 23, 2022

Is Outlook not working for you? If the technical issues are getting out of hand, you might be wondering: is there an alternative to Outlook? The answer is yes, and you’ve come to the right place to learn more.

“I’m done with Outlook. Too many glitches.”

Richard Ralph Roehl

“I tried to provide feedback on how much I HATE what they did, but even the feedback tab does not work.”

Donna Barbisch

“Second time locked out of my Outlook email when I’m trying to apply for jobs, what a waste of time answering the same security questions again…”


We have seen a lot of comments from unsatisfied Outlook subscribers. We hear complaints about the countless technical issues. People are looking for an email software that will be innovative and evolve with its users.

Many email programs outshine Outlook by regularly releasing new features and tools. We think Outlook has fallen behind. Despite huge resources they have not been at the forefront of email for a long time.

That’s why we decided to update this page with our latest research to help you find a tool that strives to innovate and offers a better user experience.

We have studied and tested software for several email programs. We compared policies and prices and read hundreds of reviews. In the end, we chose eight products that we are confident can replace Outlook in 2022.

If you’re ready to find an Outlook alternative, this article will help you make an informed decision. Our top four highlight the best of the bunch, and if you’d like a few more email programs to review we have four honorable mentions.

If you’re short on time, have a look at our handy chart below for a summary of the best alternatives to Outlook for 2022.

Note: This article was originally published in 2015 and last updated in 2020. In light of recent news from Microsoft about changes to their webmail, we decided to update this page once again in 2022.





User Experience
Easy Configuration
Unified Inbox
Advanced Customization
Seamless App Integration
Email clients comparison table

There are a number of things to consider when you adopt a new email program. Whether you are using one for business or personal reasons, there are essential standards that must be met. Here’s what we have used to measure the best alternatives to Outlook.


Built-in Features




The price is not the only factor to consider for finding an Outlook alternative. That being said, we did compare platforms against the original price to give you the whole picture.

Starting at $19.95 yearly, Outlook for desktop is affordable. It becomes more expensive if you also need Office 365 business plans, which range between $5 – $20 a month per user.

Your email client should help you eliminate any stress surrounding unread emails. The built-in features of Outlook like file management or the junk folder often lack functionality, so inboxes remain disorganized and emails get missed.

A stellar built-in feature should:

  • Be intuitive for a new user to adopt. The onboarding experience shouldn’t take weeks.
  • Help consolidate digital communication. The tool should offer a unified inbox and many ways to label and store your emails. It should also be proactive against spam and phishing attacks.
  • Be empowering. An email client should give you access to additional data and tools you can use to analyze your work. A tool like email tracking can help paint a picture of how well you’re managing your communication.
  • Be beautiful. Your inbox can be visually appealing. The layout should be lightweight, customizable, and even fun to use, if you can believe it.

Integrations are key to both personal and business use. These are tools that enhance your email client experience because you save time opening up other programs and having to re-input information.

Users need integrations like an alternative to Outlook calendar, communication apps like Slack or Microsoft teams, and project management apps like Asana or Trello.

Integrations should be readily accessible, otherwise there is no point in offering these tools. While Outlook has many integrations, it doesn’t rank well for ease of implementation.

We looked for email software that gives access to popular products without the hassle of repetitive password prompts or out-of-sync notifications.

The contents of your inbox should never be vulnerable to a breach. Any Outlook alternative we highlight discloses how they collect their data, offers two-factor authentication, and does a good job of filtering spam before it lands in your email.

Added security considerations we looked into: end-to-end encryption, open source, where the servers are located, and how metadata is handled.

There is nothing worse than having an issue and there isn’t anybody around to help you resolve it. We looked at each alternative to understand how accessible they are.

If an email client can’t offer 24/7 live support, what they offer in the interim is important too. Do they have other resources like a strong knowledge base or intelligent AI that offers quick responses?

We also looked at what happens if you’re not happy with your software. The steps the company takes to listen and create a better product shouldn’t go unnoticed.

If you’re more of a visual learner feel free to check out the video version of this article.

Why Mailbird stands out:

  • Filters and Advance Search
  • 35+ Integrations
  • Multiple Email Account Support


4.5/5 (282)


4/5 (60)


4.1/5 (42)

Developed specifically as a solution for Windows users looking for a better email client, Mailbird is one of the best email programs for managing multiple accounts. It supports any IMAP enabled email address, as well as POP3 and Exchange.

When it comes to being intuitive, Mailbird is leaps and bounds ahead of Outlook. Configuration support from Microsoft has been a constant pain point for users. Mailbird automatically adds any email such as Gmail, AT&T, AOL, Brighthouse, Outlook and many more. This gives you the ability to work offline on your desktop right away.

Our visually attractive interface is easy to customize.


Mailbird offers a subscription at $39 a year or you can pay once at $99 for a lifetime subscription. For a business plan the annual fee is $59 and the pay once option is $399.

Built-in Features

There are many benefits related to the user experience of Mailbird. For starters, to view all of your messages in one place, you simply log-in and select “Unified Inbox”. With Outlook you have to create a special search to make this possible.

Mailbird is always adding new features and trying to offer tools to advance your productivity. For instance, the email tracking extension was added so you can gain a better understanding of when your emails are being read.

It’s a stylish email program that works with your individual style. As you specify the layout, notification sounds, colors, themes, you won’t compromise the speed or compatibility like with Outlook’s add-on customization features.

The address book is intuitive enough to merge duplicate contacts for you, and offers a drag and drop option to import your lists.


Mailbird’s long list of integrations is also a huge productivity perk. Outlook provides a lot of integrations, but they often conflict with one another causing a crash or that dreaded “Not Responding” message.


Mailbird works as a local client on your computer, and all sensitive data (such as emails, folders, contacts, attachments, account details etc.) is stored only on your computer — it is never shared with Mailbird or anyone else.

You can also request that Mailbird does not automatically show remote images, or only enable this display for specific contacts.


The knowledge base resource covers any quick troubleshooting queries. Mailbird offers support in 17 different languages and a two-week money back guarantee to test out the product.


Personal – $39/ Year or Pay Once for a lifetime subscription at $79.
Business – $59/Year

Free Trial





  • Unified Inbox
  • Supports IMAP, POP, SMTP, Microsoft Exchange
  • Email tracking
  • 35+ Integrations to apps like Teams, Trello, Asana, Slack, Chrome, Google Drive and Google Calendar, Evernote, etc.
  • Personalize the layout and color scheme.
  • Custom notification sounds
  • Preview attachments before downloading
  • Look up Linkedin Contacts
  • Unsend emails
  • Snooze feature
  • Speed-reader to help scan emails
  • Touchscreen support
  • Customer support available in 17 languages

“It’s been over a year since I made the leap to Mailbird as my full-time email client. Over that time, I have peeked back over my shoulder at the latest version of Outlook but found that Mailbird was still the best solution for me with my Gmail accounts.”

– Matthew Mombrea, Founder and CTO at Cypress North for computerworld.com

Mailbird vs Outlook

  • Fewer technical issues than Outlook
  • More intuitive setup for multiple accounts
  • Cleaner user interface and customizable layout
  • Wide variety of integrations for productivity
  • Not currently available for Mac, iOS or Android

Why Thunderbird stands out:

  • Most popular free alternative
  • Easy to enhance with Add-Ons
  • End-to-end encryption


4.2/5 (255)


3.8/5 (1,235)


3.1/5 (6)

Thunderbird is one of the best alternatives to Outlook for two reasons: it is free, and there are many advanced customization options.

The Tabbed Emails feature from Thunderbird


Thunderbird is 100% free.

Built-in Features

A cool feature is the Tabbed Email option. This allows you to click through tabs to read your emails. When you close Thunderbird, it will save the tabs you had open for you for next time.

You can also create your own personalized email address, allowing you to move freely between ISPs.


Users customize via the extensive library of add-ons. For example: if you like the ability to schedule emails with Outlook, you can look for an add-on to install on Thunderbird like Send Later.


It’s a secure, open-source email client with end-to-end encryption. The program also does not display html or images by default, and quickly detects spam and phishing schemes.


The user experience and general look and feel of the interface can be a turn-off for some. The email app also uses volunteers for their support resources, which is not ideal if you have an urgent technical issue.

There may not be any visual appeal and its support is sub-par, but Thunderbird can do a lot of what Outlook offers. We recommend this free email client as a low risk alternative to Outlook.




Windows, macOS, and some versions of Linux.


  • Supports IMAP, POP, SMTP, Microsoft Exchange
  • Setup Wizard
  • Personalized email address
  • Integrated Lightning calendar and task manager
  • Open Source
  • End to end encryption
  • Phishing protection
  • Open PGP
  • Tabbed Email
  • Large file management
  • RSS feed reader
  • Quick archiving hotkey
  • Dark theme

“Now, Thunderbird, under MZLA, is charting its own course. The latest version, Thunderbird 78, comes with many minor improvements. Its biggest feature is its Lightning calendar, and tasks add-on has finally been completely integrated into the program. Within the next few months, in the forthcoming Thunderbird 78.2, the program will finally get the long-anticipated power to encrypt end-to-end email messages via OpenPGP.”

– Stephen J Vaugh Nichols, Contributing Editor at ZDNet.com

Thunderbird vs Outlook

  • Better for managing large files
  • More secure
  • No financial commitment
  • Less built-in features, more reliant on add-ins, which can slow down the software
  • Interface is less user-friendly
  • Support service is unsubstantial at times

Why Spike stands out:

  • Great mobile UX
  • Responsible Disclosure Program
  • Designed for teamwork


4.7/5 (24)


4.7/5 (82)


4.1/5 (5)

Spike is a modern email client that presents your emails to you like instant messages. For those who manage most of their emails using their phone, this app is for you.

As a competitor to Outlook, Spike has a more modern feel and is a great alternative if you are working with a team. It’s also available cross-platform so Android and iPhone users can give it a try.

      Spike shakes things up with email in an instant message format.


The personal account at Spike is free. A business plan will vary depending on the size of your team. It starts at $144 for a yearly subscription.

Built-in Features

The most remarkable thing about Spike is their “reinvented” unified inbox. You can read your messages without headers, signatures, or other extras. This keeps things so concise that many teams using Spike find they don’t need a messenger app like Slack.

The Priority Inbox screens your emails to only show you important emails. Your newsletters and non-urgent notifications go to a folder labelled “Other”.

Another highlight from Spike is the Groups feature. Users can add everyone involved into a group and quickly chat or share documents.


Spike falls short as an option if you’re looking for a lot of integrations or a robust calendar. They do have a calendar, but it’s nothing to write home about.

Their sleek audio and video calling experience and voice messaging really bring the app all together. Spike could be the best option to replace Outlook if your phone is hard to step away from.


Spike shares their auditing process here, which highlights how they manage to be a very secure email app that respects your privacy. They also have a bug bounty program that helps them minimize vulnerability.


Spike has a comprehensive resource page for troubleshooting common technical issues. It includes youtube tutorials and a blog. They’re also available to help via email.


Personal – Free
Business – starting at $144/Year

Free Trial



Windows, Mac, Android, iOS, Web


  • Unified Inbox
  • Supports IMAP, POP, SMTP, Microsoft Exchange
  • Notes feature within email inbox
  • Groups feature
  • Priority inbox
  • Custom email templates and canned responses.
  • Special features for group collaboration
  • Voice messaging
  • Audio and Video calling
  • Dark Mode

“Spike is an email app that is wanting to rethink what email would look like if it were invented in 2020. If it were, it would look like Spike.”

– Bradley Chambers, 9to5mac.com

Spike vs Outlook

  • Feels more like instant messaging
  • Easier for group collaboration
  • More ways to contact with audio and video call options
  • Less robust calendar compared to Outlook.

Why Spark stands out:

  • Integrates with 20+ apps
  • Free to start
  • Savvy tools for teams


4.7/5 (24)


4.7/5 (82)


4.1/5 (5)

According to Litmus, the Apple Mail client and Gmail are the most popular apps for iPhone and iPad. So it was nice to see an Outlook alternative that also ranks well among two other giants.

Spark, our pick for best alternative to Outlook on Mac made our list because they have many integrations, a reasonable price and cool built-in features.

With Spark you can view your replies as a conversation.


Free for personal use, Spark often makes itself onto lists of the best free email clients available in 2022. The features really open up with the business plan, starting at $7.99 per user, monthly or $6.99 if billed annually.

Built-in Features

The platform syncs incredibly well across different platforms and devices. If you sync your email address to Spark on your iPad, it will do the same as soon as you login on your iPhone.

Their search feature understands natural language, so you can quickly find messages and attachments.

There are a lot of customization options, including for your notifications, email signatures, swipe gestures, and templates.

Another interesting built-in feature is the ability to generate a link to an email. If you’re sharing communication with your team in Asana or another project space, you can easily share a link to any VIP emails.


Spark collaborates with a wide range of apps like Asana and Zoom. Spark for iOS also connects to Google Drive and a few others.


In the past, Spark has been put on blast for collecting data. We found that they are transparent with their policies and that they use a server considered to be very secure (Google Cloud). Take precautions as you would with any app.


Spark has priority support for business plan users and a help center for frequently asked questions. You can also reach them by email to get help or provide feedback.

Overall, Spark is very easy to use and reduces a lot of the noise that a busy inbox can create.


Personal – Free
Business – $76.68/Year per user


macOS and Android


  • Unified Inbox
  • Supports IMAP, SMTP, Microsoft Exchange
  • Automatic email signatures
  • Smart Search
  • Swipe gestures
  • Snooze
  • Email reminders
  • Send later
  • Pin emails to the top of your inbox
  • Shake to Undo
  • Dark theme
  • Emoji Reactions
  • Integrates with : Google Drive, Dropbox, Reminders by Apple, Things, 2Do, OmniFocus, Wunderlist, Todoist, Trello, Asana, Evernote, OneNote, MeisterTask, Bear, GoToMeeting, and Zoom.

“Email delegation — along with improved rich text formatting are two of Spark’s latest feature updates. These features, combined with Spark’s extensive inter-app communication, have facilitated my own switch away from Outlook recently.”

– Josh Ginter , managing editor at thesweetsetup.com

Spark vs Outlook

  • Syncs up across devices better than Outlook
  • Easier integration with apps.
  • Better email formatting
  • Doesn’t support POP3
  • Not available for Windows

The four email clients we shared with you above are all great alternatives to Outlook because they surpass Outlook in more ways than one.

Lucky for you, we’ve selected a few bonus email programs to cover a few specific reasons you might be looking for a new email client.

If you need a quick setup, or a classic interface, check out eM Client and Evolution. If you don’t need a desktop app, check out Gmail. If you have big plans for your email templates, we say consider Postbox.

Also, if any of these are your preferred email app, let us know why in the comments.

eM Client is one of our top honorable mentions because like our top four, they also offer a lot of cool features such as a unified inbox and a theme editor.

eM Client works on both Mac and Windows and supports IMAP, POP3 and Exchange. It’s fast and imports multiple inboxes seamlessly.

Once you’re set up, you can easily use tools from Google Workspace or Zoom. Users can also use eM Client in their own language and quickly translate emails with their translation tool.

It’s a solid option if you don’t mind paying a little extra. In return for top dollar, you get a quick onboarding process.


Free for 1 device with limited access.
Personal – For 1 individual, pay once at $74.95
Business – For up to 10 individuals pay once at $284.95

Free Trial



Windows, macOS


  • Unified inbox
  • Supports IMAP, POP, SMTP, Microsoft Exchange
  • Chat function
  • Theme editor
  • Snooze button
  • Automatic archiving
  • Translation tool
  • Localized to 20 countries
  • Auto Backup
  • Touchscreen supported
  • Compatible with Google Workspace and Zoom
  • Dark Theme

As the industry leading email service, we must consider Gmail an Outlook alternative. The mobile app allows you to manage multiple inboxes. The built-in features on webmail are fantastic.

Gmail has file import capabilities that are much more user-friendly than what you will get with Outlook. They also offer 15 GB of storage (including Google Drive) to make use of whereas Exchange only offers 5 GB.

Gmail experiences far fewer blackouts and technical glitches than Outlook.

Google’s advanced technology provides superior spam filtering and antivirus protection.

The downside with Gmail is that it doesn’t technically have a desktop app. There is a little hack where you can pin a shortcut to the Windows 10 taskbar. But this option is not convenient if you have multiple email addresses to manage.

We recommend using Mailbird in tandem with Gmail, which is very easy to set up. You’ll have the best of Gmail’s spam filters and access to Google Workspace and the joy of a clean, customizable UI from Mailbird.


Personal – Free
Business – Starting at $72/Year


iOS, Android, Web


  • 15 GB storage
  • Accepts multiple inboxes
  • Strong anti-spam filters
  • Smart Compose
  • Chat
  • Dictation
  • Translation tool
  • Keyboard shortcuts
  • Schedule emails
  • Snooze
  • Confidential Mode
  • Unsend
  • Dark theme

If you’re sending the same emails over and over again, Outlook enables you to save canned responses using the Quick Part gallery. While that is a nice tool, this doesn’t outweigh the need for a less temperamental email client.

Enter Postbox. It’s a solid email client for those needing templates and high quality email designs. Their drag and drop clips are an excellent way to enhance newsletters and image rich emails.

Compared to Outlook, Postbox has fewer technical issues and lots of customization options. It’s fast and has a clean interface.


One License – $29.99 / Year

Free Trial



Windows, macOS


  • Unified Inbox
  • Supports IMAP, POP, SMTP, Microsoft Exchange
  • Speedy
  • Clean user interface
  • Cross Platform
  • PGP Encryption
  • Customizable Themes
  • Clips – preformatted HTML blocks
  • Email reminders and pinning
  • Supports macOS multitouch gestures
  • One click archiving
  • Focus Pane
  • Keyboard shortcuts
  • Email signature templates
  • Domain fencing
  • RSS Reader

Email has a lot of bells and whistles these days and that may not be your thing. Outlook’s latest interface is difficult to navigate. Said to be reminiscent of Outlook circa 1997, Evolution is an open-source email program from Gnome.

The email client offers all of the basic tools you need for work and personal use, and is compatible with Google Calendar and Microsoft Exchange.

Celebrated for a classic interface, Linux users seeking a free alternative to Outlook are happy with Evolution.






  • Supports IMAP, POP, SMTP, Microsoft Exchange
  • Widescreen view available
  • Integrated with SpamAssassin
  • Calendar
  • To-Do List
  • Memos
  • Email encryption with S/MIME
  • Contact Management with local address books
  • RSS and News Reader

Taking Everything Into Account

Here is a quick recap of our favorite email programs.

Best for Windows Mailbird
Best price Thunderbird
Best for mobile Spike
Best for Mac Spark
Easiest Setup eM Client
Best web based Gmail
Best for HTML & Templates Postbox
The most classic interface Evolution
Best email client per category

We have been preaching about alternatives to Outlook for a long time. Frustrations with Outlook is actually one of the reasons why we started Mailbird in the first place. So, if there’s one thing we know, it’s what is a good replacement.

Perhaps you’re looking for ways to power-up your inbox or maybe you want to reach inbox zero with ease. We are satisfied with our list of the top alternatives because we know they offer our core criteria.

We hope that this list was useful, and that you find yourself an email client that offers a unified inbox and custom options to de-clutter your life.

132 thoughts on "8 Outlook Alternatives: Best For Windows, Free, Mobile and Mac"

  • I used the Free Trial and, I gotta say, I’m really sad that there isn’t a free version with limited options for people like me who can’t afford to pay 40 Euros for a Mail client. I’m honestly tired of the bland look of Outlook and Microsoft Mail and will probably come back to this magnificent app when I can actually afford it. But until then, guess I have to keep up with the disgusting UI of Outlook…

    • Andrew @ Mailbird says:

      Hello, thanks for sharing your thoughts! We do not have a free version available and we hope that you’ll join us in the future. If you need some discount, get in touch with our support, we’ll figure something out. Thanks!

  • Despite what this article says, (maybe it is just outdated) I think that eM Client offers a lot more functionality for free that Mailbird does. I like to look of Mailbird, but Snooze Emails are free with eM Client.

  • I really have to disagree with the Mailbird suggestion. I have had a paid version for a while and use it on my home PC – I use Outlook in my office PC .
    I find many things very difficult to do in Mailbird and some things are counter-intuitive. For example, you cannot sort emails by subject in the inbox (it does have conversation sorting, but that too has its limitations.) Another thing is that it loads everything on the cloud which slows searching. And the updates have slowed down, but for while they seemed incessant. Really annoying. I could go on, but the reason I came to this page was to replace Mailbird….

    • Thank you for the feedback. Our search actually work both locally and on the server, depending whether you have downloaded the email or not.

  • Very upsetting that the title on the article and the article content both imply and state that Mail Bird is free and yet the FAQ indicates there is no free version. It would be one thing if this was an independent review, but considering it’s essentially an advertisement, the lies are not acceptable.

    • Hi John

      Would you mind telling me where exactly does it imply that Mailbird is free? The title said “7 best alternative to Outlook in 2020” It doesn’t say anything about free. The content also said “Give it a free try now”, it doesn’t say that Mailbird is free. Yes you can try Mailbird for free, but you need to buy a subscribtion afterward.

  • am really happy to say it’s an interesting post to read . I learn new information from your article , you are doing a great job . Keep it up
    Thanks & Regards,
    From Call Center Software.

  • Very informative blog post that I came through. I was very confused about which email client should I use since my website is a small blogging website. But now I have a clear idea after reading this piece of content. Thank you so much

  • Just curious, since the last reply in this thread was January 2018 (Today being May 2019), I assume that Exchange Integration of allowing syncing of Email, Email Folders, Contacts and Calendar from an Exchange server was never released. Not finding anything on the website.

    Is MAPI (Exchange) basically a DEAD Project now?

  • Jerrod Hoaas says:

    whens that exchange support coming? I see it was mentioned a few months ago that it would be a few weeks, but i just purchased today, and i still cannot add my exchange account, and accessing it through SMTP doesnt allow my contacts to work.

    • Hey Jerrod. As I saw in a post from christin, they are alpha testing the functionality. I’m waiting to for a release or beta invite. Bought my license early december and waiting for any news about the progress. I’ve get a dev contact from christin but I don’t wanna bother them. I think they should implement the solution first and this takes some time.

    • Christin Baumgarten says:

      Hey Jerrod, thanks for reaching out and @disqus_hxg2ozNrtH:disqus thanks for helping provide the fastest answer. We are still test the mail exchange support and will ideally release it within the next few weeks. It really won’t take too long anymore. We will keep you updated via in app notifications and/or social media. @Peri I think there are currently enough testers. But please feel free to reach out should you be interested to join our group of testers for our Android App. Have a great start to the week and all the best:-)

  • I am looking for an email client that looks as similar as possible like Outlook but is faster and more lightweight and only handles IMAP and no other features. Can you give me an advice?

    • Dave Bristel says:

      Mailbird will do the job if your e-mail account supports IMAP. I wouldn’t say it is “similar”, because being lightweight also means it is cleaner in most ways. I really like Mailbird, and since you can use it for free with one account, and get pro for one month if you have more accounts, it is worth trying out. For those looking for a free e-mail program, I’ve been encouraging people to give it a try to see if it meets their needs. It also supports migration from Windows Live Mail, which is helpful when migrating people from Windows 7 and not wanting them to get stuck with a mail client that can’t even be downloaded from the official source(Microsoft took down the download for Windows Live Mail).

  • Is Exchange support available now? I have a lifetime licence that I have not been able to use in all my lifetime with Mailbird because of this! I think that is the meaning of “lifetime” license with Mailbird…. wait for ever with only a vague launch date for Exchange support!

    • iwan alRahmaan says:

      Hi Victor,

      I’m afraid not yet. I’m really sorry for the inconvenience. Our engineering team still developing it. I don’t have the ETA when it will be released to the public but they are doing their best to make it happen soon. 🙂

    • Dave Bristel says:

      Current estimate is end of Januray, 2018 at this point.

  • Hi there, i have 3 questions:
    1. is the Exchangefeature finally released
    2. is it possible to run mailbird on an Terminalserver
    3. is it then licensed per named User ?
    thx in advance Werner

    • iwan alRahmaan says:

      Hi Werner,

      Thanks for using Mailbird. My name is Bagik, I’m one of the customer happiness agents in Mailbird. Let me answer your questions.

      1. Not yet, Our engineering team still developing it. I don’t have the ETA when it will be released to the public but they are doing their best to make it happen soon. 🙂
      2. I’m afraid this is not possible.
      3. Yes, you are right. We charged Mailbird license per person, not per device. You can activate one license on as many devices as you want as long as you do not share your license key with anyone else.

  • can i use exchange with mailbird pro[

    • Christin Baumgarten says:

      Hey Bob, you will be able to use Exchange mail server support by the end of this quarter…so very very soon:-)

  • Sharon Duggan says:

    Can anybody tell me if I can configure Mailbird to NOT delete mails on my Gmail website when I delete them on mailbird?

    • Christin Baumgarten says:

      Hey Sharon, no that is not possible. If you would like to move your mails out of the inbox without deleting them, archiving is the best option for you. Let us know if that works for you:-)

    • Dave Bristel says:

      The nature of IMAP is that you sync your mail across multiple devices. You delete from one, you SHOULD mean to delete from all.

  • Tim D'Antonio says:

    Hi, I’m a single user with Outlook sync problems (constant syncronization of folders) are the calendar and contact features an addtional cost?

    • Christin Baumgarten says:

      Hey Tim, thanks for reaching. The calendar and contact management feature are at no additional cost in Mailbird. Please let us know what specific features you are looking for so we can ensure we have what you need:-)

  • Does mailbird now support Exchange/Office365 ActiveSync?

  • Los Pachucos says:

    Please, someone save me! I am a certified, licensed, and insured digital forensic s examiner who has been to court on cases from child custody to capital murder. I have worked with computers since the days of DOS 3.1 and PRODOS. I can take a bad guy’s/girl’s computer and suck enough evidence out of kit to send that person to prison. But I am here to tell you that Outlook 2016 is the end of the evolutionary chain because it is such a bloated, complicated, confusing, slow, non-intuitive, and constantly decomposing app that, before too long, will certainly implode and disappear from the face of this earth. I hope and pray it does anyway.

    In June of 2017 what would be the best replacement for a guy with 4 workstations, all in house, that only wants to use and sync email, calendars, and tasks for four email accounts all used an managed by one person?

    Thnak you God and thank you fellow human beings. I will rest easier now…

    Hasta manyana,


  • It’s not the best at anything. There is no export, no drag and drop between mailboxes, and if you have trouble with your IMAP account, you can do nothing to fix it. Complete waste of time this is – choose anything but this!

    • Christin Baumgarten says:

      Hey David, its a pity you feel this way. Please help us understand, what would you like to export? Emails or contacts? The drag and drop works between folders and not email accounts, thats correct as they would need to be moved between email provider (IMAP). Therefore it is not being implemented by a lot clients as it is quite complicated. Regarding the issues you were facing, I would like to ask you to send more details to support@getmailbird.com and we will help you fix it as fast as we can. Have a wonderful weekend and thanks for reaching out.

  • Does Mailbird enable me to use my diigital certificates and sign outgoing emails?

  • Mailbird would be my email client of choice, if only it had Markdown support.

  • Mailbird has some great features, but it needs Markdown support.

    If it had Markdown support it would be my email client of choice.

  • Pinko of the Grange says:

    It is isn’t; there is no way to sort your in box other than by date. Glad I didn’t pay for pro.

  • If you are there Christin, would there be any chance of a response from you. I am beginning to think that you are able to provide details of how to import messages and folders from Mailbird to any other e mail clients. Whilst writing, why is it not posible to have read receipts for messages sent and also why is it we are unable to see the properties of incoming mail????? Have I found some more failings in Mailbird????

  • Mailbird admin are unable to answer the question, “how to export messages from Mailbird to Outlook or any other e mail client”. They state in this discussion that this is on their ‘to do’ list well over a year ago now yet nothing has happened. They still collect dosh for their full e mail system but do not seem to honour their promises!!! I am not impressed and will be changing as soon as I am able to transfer my folders and messages elsewhere.

    • Christin Baumgarten says:

      Hey, thanks for your feedback. There is no export feature in Mailbird. For exporting we would suggest you used the Import feature of the email client you want to use instead, Its a pity to see you leave, but we wish you all the best.

      • Well that is fascinating Christin, you are able to answer a question that your team are not and do not respond to my replies on their helpline/online chat.
        Would you please let me have full details on how I may import my mesages and files from Mailbird to OE Classic and also to Windows Live Mail in case you say that it is not possible to complete the operation to OE Classic. Thank you.

        • Christin Baumgarten says:

          Hey, thanks for your reply. Unfortunately I am not familiar with their import features and therefore not able to tell you how to import your messages from Mailbird to WLM or OE Classic. In this case, you should contact their support team, as they will be the ones to know their products best:-)

          • Oh dear, that is a shame Christin. Would there be another within your organisation who could tell me how this is carried out. Alternatively are you now confirming that Mailbird does not have the option of messages being imported to any other e mail client. Surely you have a technical department or designated person to deal with any questions?????? This question has already been ignored by someone at Mailbird responding to e mail enquiries. I look forward to you answering my question. Would you also confirm your position within Mailbird please.

          • Christin Baumgarten says:

            Hey, The only workaround is to save emails in .eml format and then export them into another client. In this case unfortunately you’ll have to save every email. This is done by selecting the message in Mailbird and open the additional options by clicking on the small downward pointing triangle in the message’s header on the right. Then click on ‘Message source’. Now save this as a file somewhere on your computer. Let us know if that helped you.

          • Thanks for a rapid response Christen. Have tried your suggestion but there is nothing on my dropdown menu that states ‘Message Source’ I have Reply; Forward; Print message; Print conversation; Speed read e mail; Find in message; Mark as unread; Mark as spam.
            Nothing else. Seems as if you may have another Mailbird that is not the same as mine!!!!

          • Christin Baumgarten says:

            Hey, are you using POP3 or IMAP? Also, what version are you using of Mailbird?

          • Thanks for your reply Christin.
            Using the paid version as for yourother question please advise how I find this information out and I will let you know the answers as soon as you tell me.

          • Christin Baumgarten says:

            Hey, I think the easiest is really to get in touch wth our support about that. As it will be private messages and they will be able to help you more detailed. Please send them a ticket and give me the ticket number here. I will be able to fill them on our previous conversation. Have a great day.

  • I am using WLM but I need to switch to Mailbird which is not better than WLM. The big issue is that you cannot export your contact list or your personal calendar, two very important work tools!

  • I am using WLM and I need to switch to Mailbird, which is not better than WLM. You cannot export your contact list and this is a big issue…

  • Richard Bourque says:

    My company is looking for an Outlook replacement. I installed eM Client 7 and it worked perfectly first try. Even AirSync(Activesync) synced my calendars, contacts and tasks on the 2 accounts that I setup. I keep seeing ads for mailbird saying it’s better than eM Client and is an Outlook replacement. I have to argue with that. Without Contact, Calendar and Task synchronization for my user’s computers and cell phones it’s practically useless and isn’t a contender in my search for a true Outlook replacement at all.

    • tropicaltech says:

      Hi Richard, thanks for the feedback 🙂 We are working on Contacts Sync to give the existing contacts manager some extra boost. Currently we use Google Calendar and Sunrise Calendar integration. Have you tried it? What are you using for managing email on your mobile? Hope Mailbird is not a replica of Outlook, but rather an alternative email/communication/task management system. It does mean adjustment in the tools you use that are not fully hosted in the MS Office suite. Would love to hear what it is about Outlook that you are not satisfied with and why you are seeking a replacement for it? Look forward to hearing from you Richard! 🙂

  • Would Mailbird be usable with CRM or PIM software packages? I have several friends who are active in network marketing programs, and such compatibility might be a deal-maker or deal-breaker for them! Thanks in advance for your time and assistance.

  • I wish it can support Markdown !!!

    I wish it can support Markdown !!!

    I wish it can support Markdown !!!

  • I’ve always used Outlook, but became frustrated with it recently due to delays/issues with getting emails via IMAP. I decided to try MailBird and have been pleasantly surprised. I manage 6 email accounts via IMAP and previously had to click on each inbox individually in Outlook. Sometimes Outlook would not perform a send/receive properly until I actually clicked on the inbox (despite setting it to check for new mail every 2 minutes). The unified inbox in MailBird is fantastic and a time saver. Syncing mail in folders was also an issue with Outlook. It either took a long time or would be missing older emails (forcing me to log in to webmail to retrieve older messages). MailBird seems to handle this really well. The simplicity of the layout allows me to see so much more on my screen. The Google Calendar, Todoist, FaceBook, and Twitter integrated apps are also very convenient. For Google calendars, I previously used a third party program to sync calendars, but moving an appointment from one calendar to another was not possible (would have to delete and re-add). Since MailBird actually displays the Google calendar directly, it’s much easier to use with multiple calendars. I prefer the Google calendar for sharing reasons and synchronizing to other devices. I love that the contact manager app displays email history for a particular contact,…also a time saver. Conversation grouping is also nice. So, lots of pluses. Now for the negatives. There’s no setting to schedule how often to send/receive. It seems to pull in emails pretty quickly, so I’m not too worried about this yet. Secondly, there’s no way to sync contacts (with Google or with other devices),…hope to see that feature added soon. Lastly, when replying to an email in the unified inbox, it saves the sent message in a separate folder. It would be great to have that email saved in the sent folder within the particular email account thru which the message was sent. Overall, I do consider MailBird as a great replacement for Outlook. I’m not an enterprise user, so I can’t speak to that aspect of things. For how I previously used Outlook to manage multiple email accounts, calendars, and tasks, MailBird has overcome many of the frustrations/issues that I experienced with Outlook and is a great time saver.

  • You say Outlook doesn’t have unified inbox… I have Outlook 2007 and around 22 different POP3 email accounts installed on that Outlook and all of those emails arrive in the same inbox (no configuration was needed for this unified inbox other than simply adding the 22 email accounts). Isn’t that exactly what unified inbox means? I checked with other versions of Outlook (for example 2013) and there you can also easily create an unified inbox (albeit differently than on outlook 2007). Mailbird seems like a great email software but comparison information should be correct; saying that Outlook doesn’t have an unified inbox is not true.

    • outlook does a unified box but only with POP accounts not exchange/office 365 or IMAP accounts, Outlook places them way down the folder list and you have to check them separately….grrrrr

  • Can I import outlook accounts (emails / passwords) and contacts to Mailbird?

  • Riddlemethis says:

    Sounds like an infomercial here. There is no mention of this app’s ability to import messages from specific email clients. such as windows live mail. this mailbird has a lot of bloatware that most people will never ever use.

    As already echoed by other users, MB is not a replacement to Outlook.If people forked over the cash for Microsoft Office, it is illogical for them to switch to this email client. Mailbird sounds like It’s just “another” lame email application out there with no to little support that is resorted to this kind of tabloid advertising to get it’s name out there, and disappoint people in the process. who knows what kind of personal information they will keep or use once you install this app.

    • Leonardo Ariadi Santoso says:

      We appreciate your feedback and comment. As we see it, all email clients is an alternate to Outlook, Outlook does not equal to native exchange. But of course you are entitled to your own opinion about this

      As for personal information that we keep, we already stated this in our privacy policy, not only that we even explained in our blog what the data that we keep and what they are use for. More over we also provide the options for users to opt out of this data collections. You can find all of this information in here


  • Naylin Appanna says:

    Can I import my emails from outlook to mailbird? I can’t see how this is done.

    • Riddlemethis says:

      if it’s not mentioned, you can’t. even if you can, it’s likely limited to the 32 bit version. most people now run 64 bit windows.

      • Dave Bristel says:

        Most people still run 32 bit Microsoft Office, even on 64 bit Windows. The default download for Office is the 32 bit client, unless you know to intentionally download the 64 bit client. Microsoft also does not support in-place upgrading of Office from 32 bit to 64 bit(not hard to auto-uninstall as a function of installing the new client, but Microsoft doesn’t do it).

        • Christin Baumgarten says:

          Hey Dave, thanks for reaching out. First of all, Office uses a different technology than Mailbird, that doesn’t support mixing 32 and 64 bit in the same assembly. So, the installation of either 32 or 64bit will be done automatically based on your system. Please feel free to share more details on what exactly you are referring t, if that was not the questions you initially had.
          Thanks so much and have a great day:-)

    • Leonardo Ariadi Santoso says:

      Hi Naylin

      We do not have import/export feature right now, but it;s already planned in our developer road map

  • Martijn Dekkers says:

    You list MAPI support, but I couldn’t find it after installation. No syncing for Calendar and Contacts? No native Exchange support? No support for multiple shared mailboxes on Exchange, no Public Folder support? Mailbird looks awesome and I would love to use it, but it *isn’t* an Outlook replacement, not for users on Exchange, at least.

    • Leonardo Ariadi Santoso says:

      Hi Martjin, once you have add your account Mailbird you will be given an option to continue with the server settings that Mailbird has found, or you can edit it manually. If you edit it manually you can change the settings whether you want to use IMAP or POP3.
      Contact sync is coming in future update, as for Calendar, we now support Google and Sunrise Calendar.
      As for an Outlook alternative, Outlook is an email client, Mailbird is also an email client, which is what make us an alternative to outlook.

      • Martijn Dekkers says:

        Yeah, like I said: you claim MAPI support, and answer about POP3 or IMAP, neither of which are MAPI. No Native Exchange support, no Calendars, No Contacts. Outlook is an *Exchange* client first and foremost, and as such, you do not provide an alternative for that. Because I know how to play Soccer, that doesn’t make me an alternative to Maradonna….

      • Riddlemethis says:

        that makes sense.

        that’s like saying an electric scooter is a vehicle and the scooter is an alternative to an RV, because a RV is also a vehicle.

        • Leonardo Ariadi Santoso says:

          Well you can of course look at it that scooter is a mean of transportation, RV is also a means of transportation, so yes they are an alternative to each other. On the other hand you could also say that scooter is a bike and RV is a car, so no they’re not an alternative to each other. I guess it’s how you look at things

    • MAPI is a Microsoft proprietary technology for which Microsoft must license for use in other products by other software vendors. For example, Microsoft used to license the MAPI technology to Apple for use in Mac Mail but subsequently terminated that licensing agreement. Mac Mail now uses EWS (Exchange Web Services) to connect to and Exchange Server, whether that is an on-premise Exchange Server or Exchange Online, but EWS doesn’t provide the same features as MAPI. Microsoft are pushing people into buying Outlook by limiting implementations of MAPI by other software vendors.
      To say Mailbird is an Outlook replacement is true if you only POP3 or IMAP. If you need a MAPI client then Mailbird is not, and will never be, a viable alternative. If you want a MAPI client then Outlook is your only option.

  • Ian Howles says:

    Hi, Can I run mailbird and outlook simultaneously? I have to use outlook for corporate account with DRM and calendar etc. But would like to have a second completely separate client running that has a separate set of mailboxes that are monitoring a number of personal accounts (hotmail / gmail / apple mail / ISP mail etc.). Are there any compatibility issues?

    • Leonardo Ariadi Santoso says:

      Hi Ian, You can run both of them at the same time, there shouldn’t be any compatibility issue. Sometime uou might experience some delay in incoming message either in Outlook or in Mailbird. This is because IMAp server can get easily crowded if a lot of email client is trying to connect to it at the same time

  • Without Exchange support you can’t expect enterprise users to switch.

    • tropicaltech says:

      Hi Matteo, thanks for the message! You can use Exchange with IMAP 🙂

      • Maarten Kossen says:

        The whole reason why people use Outlook is because it support Exchange/Office365 ActiveSync which syncs not only e-mail, but also contacts and calendars. While I agree that MailBird is a much nicer product that Outlook, it’s by no means a replacement yet for enterprise users.

        For now, eM Client is the way to go for people that want a viable Outlook replacement.

        • Ben Smith says:

          Agreed! Also “Exchange with IMAP” only works if the IT department enables (or doesn’t disable) this. Unfortunately, mine does not allow this, disallowing many mail clients. Even DavMail wasn’t able to get everything. I would happily pay for Exchange support.

          • tropicaltech says:

            Yes that is true, and if they permit it…its literally the switch of a button. Really easy for the IT dept to do to turn on IMAP support for the Exchange server. Not to worry, we will be looking at development of exchange support later down the road 🙂

          • Maarten Kossen says:

            I’d happily pay [more] for Exchange support. Meanwhile, I’ll have an attempt at convincing my IT dept to switch to Google Apps. I doubt it’s going to happen any time soon, though.

          • Frederik Moreau says:

            Has this problem already been addressed in the further development of the product ? I’m also very keen of the functionality and design. I was using thunderbird, but because of a new job, I have gotten an exhange server e-mail.

          • Russell Wiley says:

            How much later down the road? It’s been 2 years since you made this comment. Even though I got it to sync with IMAP, I still can’t send any mail because it wants to use SMTP. At least that is what it looks like. Can you exchange or not? Personal opinion. These days, no 3rd party mail client should even launch their product without at least partial Exchange Support to send and receive mail out of box. It’s too prevalent. Who even uses POP anymore?

          • Christin Baumgarten says:

            Hey Russell, thanks for your feedback. Exchange support is the next big thing on our roadmap. Once we have the exact release date we will make sure to announce it:-)

          • Yeah I would like Enterprise Exchange Support as well. With no ETA I’ll end up moving on and probably not come back. Too bad, the client looked good. I would have paid more to use it.

          • Gary Simpson says:

            I purchased Mailbird quite a while back, used it for about a month before I got a new job where they use Exchange and do not support IMAP. I stopped using Mailbird and started using EMClient. Once Exchange support is implemented I will switch back to Mailbird. I’d hoped it might be supported by now, but alas , it isn’t. I’d like to use it now, but don’t want to have use two email applications. 🙁

          • Christin Baumgarten says:

            Thanks for reaching out Gary. We have good news for you. Exchange will be supported by the end of September:-) So not too long anymore. What license did you purchase for Mailbird?

          • Gary Simpson says:

            Thanks for the update. I have a lifetime license.

          • Christin Baumgarten says:

            I see:-) We would have loved to extend your Pro licence but the lifetime licence wont expire 😉 Please reach out to us should you have any other questions:-) Have a great week:-)

          • I’ve had to stop using Mailbird despite having a pro license because I’ve been waiting for Outlook support as well. I would love an extension to my pro license.

          • Christin Baumgarten says:

            Hey, thanks for reaching out. What Outlook support are you exactly referring to?

          • Apologies. What I am asking for is native support for Exchange accounts. My employer does not support Exchange with IMAP.

          • Christin Baumgarten says:

            No worries:-) Yes, we will support Exchange by the end of this quarter. So in about 2 weeks time from now:-)

          • Still waiting on the feature! Any updates?

          • Christin Baumgarten says:

            We are currently testing it and if it works as planned we should be able to release it within the next 2 weeks:-)

          • any changes yet?

          • Christin Baumgarten says:

            Hey Jens, yes, we ran into a few bugs and therefore had to reschedule the launch to the end of December at the latest.

          • Christin, Are you still on target for the end of December?

          • Christin Baumgarten says:

            Hey, thanks for reaching out. We are still testing and we had to move the launch date of exchange mail support to the end of January. Let us know if you would like to help us test.

          • I would be very happy to be a tester.

          • Christin Baumgarten says:

            Thats great. Please send me an email to cb(at)getmailbird(dot)com and I will happily forward you to the point of contact. Have great day:-)

          • I bought my license some weeks ago to ran into the problem, that there is no EWS support yet. I would appreciate to help you beta testing. Is it allowed to get in touch with you over the provided e-mail address?

          • Christin Baumgarten says:

            Hey Peri, Thanks for reaching out. Yes, please feel free to get in touch with me using the provided email. I will connect you with our developer for the testing. Thanks so much and have a great day.

          • Ajit Pardeshi says:

            end of December now, do you support Exchange?

          • Christin Baumgarten says:

            Hey Ajit, we don’t yet. Our Alpha is being released within the next 10 days and depending on the feedback from the testers then we will know the exact public release date. It will ideally be by the end of the month.

          • Christin Baumgarten says:

            We ran into a few bugs and therefore had to reschedule the launch to the end of December at the latest.

          • I will gladly be a beta tester.

          • Daria Zolotko says:

            great! Then you’ll be soon able to use Mailbird with Exchange support 🙂

          • Nice! I will wait then.

          • Jason Pezzimenti says:

            It still hasn’t been implemented. Can you give an ETA?

          • Christin Baumgarten says:

            Hey Jason, we ran into a few bugs and therefore had to reschedule the launch for exchange mail server support to the end of December at the latest.

          • Jason Pezzimenti says:

            When? I have already purchased a Pro license, and there is still no Exchange support. I’m disappointed. I won’t be using Mailbird until there is Exchange support, nor can I recommend it to anybody.

        • yeah, I was hoping I stumbled onto an app that also featured Exchange Calendaring/Contacts..

        • Mike Williams says:


        • As soon as you launch support, I’m switching. Until then, I can’t…

          • Christin Baumgarten says:

            We will be able to launch exchange mail support within the next few weeks. We will make sure to announce it on our social channels then:-) Have a great day:-)

          • Thank you Christin, I eagerly await this release.

          • Christin Baumgarten says:

            Thanks and please let us know if you have any more questions that we can help with:-)

      • Brent Ratliff says:

        Actually no, my company disables IMAP on their Exchange server. Other clients like Airmail get around it by accessing it via Outlook Web Access like a browser.

    • Thanks for the heads up. I almost installed this. 🙂

  • Leave a Reply

    Your email address will not be published. Required fields are marked *

    This site uses Akismet to reduce spam. Learn how your comment data is processed.