7 Reasons to Have Different Email Accounts in 2020

Posted by Anastasia Kryzhanovska on September 1, 2020

Top reasons to have different email accounts
Anastasia Kryzhanovska

Anastasia Kryzhanovska
Senior Content Manager

Published on September 1, 2020

Are you fed up with your mailbox overflowing with emails? Creating different email accounts is the best solution to your problem.

Suppose you have been sick with the flu. Finally, you feel human again, and you get to your email. Whoa! What a mess! Your inbox is now stuffed with hundreds of messages that you must sort out. Some will be spam; some will go to your trash; and some you will keep to actually read.

The biggest and most time-consuming task will be sorting to reduce the emails to those you need or want to read. Having separate email accounts will save you from this disaster, and you will easily manage the important emails or the ones that are on top of your list. This way, you can prioritize how you tackle your inboxes.

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How Do Multiple Emails Help?

Having multiple email accounts means that you can have separate email addresses for different purposes.

Multiple email accounts help with:

  • maintaining separate aspects of your ongoing business,
  • having better collaboration with your audience, and
  • protecting your business from potential threats.

Managing multiple email accounts may seem overwhelming, but you can easily overcome the drawbacks with any good email management software.

Is It Good to Have Multiple Email Accounts? And How Many Emails Should I Have?

Here are some reasons why creating multiple email accounts will save you time, hassle, and frustration.

1. Separate Business from Personal

You may want to have different email accounts for different purposes. This is probably the main reason for having multiple email accounts.

You probably get a lot of emails that concern only your personal life. You might also have a lot of friends who communicate with you through email. You enjoy these relationships and may even use email communications to vent about things at work. What happens when an email ends up in the hands of the wrong person? It could mean a minor disturbance, but it could also lead to a major security breach.

An email security provider company, Egress, published a survey showing that email is a leading tool for accidental data leaks. Tessian, another security company, says that more than 130 emails per week are sent to the wrong recipients at large corporations. This could be a disaster.

The other benefit of having different email accounts for your business and personal needs is that you can use a more professional username for business and more fun and quirkier one for personal use. Litmus, an email marketing services provider, stresses that 42% of people decide whether or not to open an email by looking at the sender’s name.

To make your email address look professional, make sure it has your name in it. You may go creative to a certain extent and play with combining your first, middle, and last name, shortening them or adding your degree or position. Here are a few examples of these combinations:

  • jsmith@gmail.com
  • john.douglas.smith@gmail.com
  • jdsmith@gmail.com
  • johnsmith.writer@gmail.com

2. Separate Projects, Teams, Even Departments

If you are juggling a lot of projects, departments, and more than one team all under a single email address, correspondence will pile up in no particular order other than by the time it arrived in your inbox. Even if you try some of the providers’ sorting offers, you still have all of those emails to pore through. Some are urgent, and you find yourself jumping back and forth among all of the various accounts.

You risk losing focus and may even send responses to the wrong people. However, if you have multiple email addresses, you can focus on one at a time, respond to the urgent messages first, and then move on to the next.

3. Filter Spam, Subscriptions, and Registrations

Consider this: you provide your email every time you order something online, download from a website, or subscribe to newsletters and register for notifications. Quickly, your inbox may fill up with marketing messages, newsletters, special discounts, and offers. On busy days, these commercial emails only disrupt your work.

Having only one email account can flood your inbox

A smarter way of dealing with emails is to identify what categories of emails you get and set up an email account for each category. You might have one for online purchases only; then, you will receive order confirmations and shipping information there, along with messages about sales, discounts, etc. Another could be for newsletter subscriptions that you do have an interest in. When you have downtime, you can check them out all in one place.

4. Manage Public Use with Separate Emails

Suppose you are a small business owner with a website, social media accounts, and a blog. You have business cards or other marketing materials printed with your company’s email address and other contact info so that anyone can send you a message. You want interested and potential customers to be able to contact you, of course.

However, typically, that email address ends up in the hands of people who want to market or sell something to you. Suddenly, your business inbox is filled with promotional emails from other companies.

You can set up a separate email account for contact, rather than your main business one. This is why you often see “contact us” notifications with an email address such as info@businessname.com or contact@businessname.com. This will reserve your business email account for professional matters.

5. Manage Marketing Campaigns

Some time ago, many were predicting that email marketing was on its way out, given social media, SMS messaging, texts, and other means of communicating with customers. This has not proven to be the case.

Current research shows that for every dollar spent on email marketing, there is an average return of $42. You know that email marketing is still alive and well because of all those marketing messages you receive yourself. Plus, you will see marketing campaigns on social media, through direct advertising, etc.

Emails provide the best return on investment

However, you want to ensure that every campaign is an individual unit in your marketing strategies and that you can gauge who is responding and who you want to nurture in order to get that ultimate conversion — a purchase. You also want to measure the effectiveness of that campaign by tabulating the responses you do get. What better way to do this than to isolate each campaign with a unique email address?

6. Secure Your Online Identity

There are many reasons you may not want an email address to reveal your identity, for example, if you access the blogs of your competitors or people with whom you disagree on key issues, if you engage in online discussions, perhaps through Quora or Yahoo, or if you write reviews of companies.

In these and other instances, you may want to avoid using your real name or your company’s name. Lots of discussion groups require a valid email address for you to join in. You can set up different email accounts for these purposes, still receive responses to your contributions, and yet remain a bit more “hidden.”

7. Save Time

Whenever your personal or business life can be better organized, it becomes easier to maintain a healthy balance. You can be more productive, feel less stress, and focus better on what matters. Setting up separate email accounts for all of the various responsibilities and communications you must engage in makes sense. You get to choose which email to attend to and when, and prioritize emails, without having to wade through irrelevant messages.

Are There Any Drawbacks to Having Multiple Accounts?

Having separate email accounts is just the beginning of improving your personal and business life. However, your behaviors will significantly influence the success of this approach (or lack thereof). Avoid these pitfalls as much as possible:

  • You can slip into chaos if you do not prioritize and set up a schedule for checking each of your email accounts. Hopping from one to another and back again confuses your thinking.
  • If you are not focusing on one email account at a time, you can end up sending messages to the wrong people or from the wrong account.
  • If you do not manage your email accounts well (e.g., spamming what needs to be spammed, archiving the emails you have read and successfully responded to), you can end up with lots of email that is no longer relevant.

What is important to understand is that you can organize your behavior as much as you organize your email accounts. If you do, the benefits far outweigh the potential pitfalls.

List of the Best Email Accounts

Followings the list of some highly used Email accounts:

  • Gmail
  • AOL
  • Outlook
  • Zoho
  • Mail.com
  • Yahoo! Mail
  • ProtonMail
  • iCloud Mail

Comparison of Mailbird with Other Email Management Software

Having a comprehensive email campaign tool helps you build and expand your business and communication. It empowers you to grow customer and colleague relationships via email campaigns. Using smart email software is a great way to grow and manage your business and retain and delight your customers at the same time.

Mailbird makes the task of managing multiple email accounts a seamless process

A preview of clutter-free multiple inboxes in Mailbird

Capitalizing on the Benefits and Avoiding the Pitfalls

  • Use Mailbird to manage any number of email accounts in the same convenient interface.
  • Use color labels, filters, and folders to better organize your Unified Inbox.
  • Snooze” non-urgent emails and access them for a response when you decide you have the time.
  • Focus on one email account at a time. This cannot be stressed enough.
  • Use Mailbird’s native Calendar feature to manage your meetings and other events in the same unified interface and try out the benefits of its sidebar view.
  • Activate app integrations in Mailbird and turn your integrated email client into a powerful workstation that allows you to manage email, messengers, events, tasks, and documents.

An overview of accounts and unified inbox in Mailbird

In the End

Now, you can see the benefits of setting up different email accounts to better organize and handle your personal and professional life. As you go through the process, do your research on email clients that offer these services. Ask questions; look for their willingness to make recommendations based on their expertise, and choose one that will meet your individual needs.

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Is it Good to Have Multiple Email Accounts?

If you are working on a business and wondering whether having multiple email accounts will make your life easier, the answer is yes!. Using different email addresses can speed up communication. However, to get the full benefits of having multiple email addresses, you need email management software to organize all the emails.

How Many Emails Should I Have?

If you really want to simplify your life and work, set up two or more email accounts. It is ineffective and too complicating to use one email address for both professional and personal purposes.
You will end up greatly frustrated with a cluster of emails in one account. So, it’s a good idea to have multiple accounts, and you can easily manage these accounts with modern email management software. 

Why Should I Have Multiple Email Accounts?

By creating separate email addresses, you can save time and effort and reduce confusion. It reduces the risk of your only email account getting choked with emails. Above all, it  improves your communication — on both the personal and professional levels.Email is a renowned source of communication, so having several email accounts can make you more approachable from the right audience.

How Do I Use Multiple Email Accounts?

Email accounts are easy to set up, and there is no limit to how many accounts you can have at a time. By taking advantage of this great opportunity, you can avoid overloading one account. You can easily manage distinct email accounts with any of the best email management software.

Who needs different email accounts?

The following people will benefit from having multiple email addresses — those who:
– run a business,
– work with teams,
– keep a connection with their colleagues and customers
– have a huge amount of information coming from various sources.
Having separate email accounts for different purposes allows you to manage all that incoming and outgoing information. Similarly, you will find it easy to contact a specific team using a corresponding email account.

Is this Software Wallet-Friendly?

Here’s the good news. This software is super affordable, and you can have it even on a budget. Make your life easier with this modern software in a very reasonable price range.

Anastasia Kryzhanovska

Anastasia Kryzhanovska
Senior Content Manager

Published on September 1, 2020


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