Snooze Email β€” Your Way to a Clean Inbox

Posted by Anastasia Kryzhanovska on August 31, 2020

Snooze email feature to help clean up the iinbox
Anastasia Kryzhanovska

Anastasia Kryzhanovska
Senior Content Manager

Published on August 31, 2020

It’s said you should not use the snooze button on your alarm because it disturbs your sleep pattern, and who needs a nap right after a full night’s rest? That might be true for well-organized sleep patterns, but if you snooze emails in the Gmail app, you may be doing your inbox management routine a great favor.

In this article, we explore why you should use the “snooze emails” feature for an organized mailbox and how to do it wisely.

What Does It Mean to Snooze Email?

“Snooze emails” in the Gmail app is a function in your inbox that removes an email and sets a timer for the desired duration. Once the time runs out, the email will appear again at the top of your inbox so you can sort it out or snooze it again if you need more time. It is also known as inbox snooze.

Why Hit the Snooze?

Whether you’re an advocate of email cleanup or you prefer to keep the emails on top of your inbox until you have time to read them properly, using “snooze emails” in Gmail is one of the simpler steps to a tidier, more organized email.

Inbox snooze with Mailbird

“Snooze emails” in the Gmail app helps when:

  • You don’t have the time at the moment. When you get a low-priority email you can’t read at that moment or that day at all, it might be a good idea to snooze emails until you have time for it — especially since you risk forgetting about it if you send it to another folder in the Gmail app. And having unread email hanging around in your inbox irks or distracts you.
  • An email requires a follow-up within a specific time. With some emails, you’ve read them and taken action, but you need to follow up when the person at the other end of the email has done his or her bit, for example. You could add that to your calendar, but then again, if you need to reply to a specific email, you’ll have to find it first. Snoozed emails will reappear when you need them.
  • It’s a conference, interview, concert, or flight reminder. In this case, you could use snooze on par with a calendar. Say an email has details about the agenda or the desired dress code; you can see those details when it pops up again in the top right before the event.

Pitfalls of Snoozing Emails to Be Aware of and Avoid

Some say that a feature like snooze in the Gmail app or a similar one in Outlook is counterproductive and that it’s a bad habit to use it, but that is true only if you’re using it haphazardly. Let’s look at the situations you should avoid.

  • You’re snoozing because you’re procrastinating or avoiding the inevitable. It’s understandable if you’re crumbling under pressure and want every email to be hidden from sight. But that means you need actual rest. Snoozing emails you don’t feel like dealing with doesn’t mean they stop being your responsibility. They will reappear eventually, and you’ll have to handle them.
  • You’re snoozing just to see your inbox emptied sooner. Seeing the top of your inbox empty does give you a sense of accomplishment, but only if the work has been completed. Also, if you’re not mindful of the time until which you’re postponing an email, it might pop up when you don’t have time for it. So, be reasonable with that time delay and think carefully about when you will have time for the snoozed email.

Can You Snooze Email in Outlook?

Yes, Outlook’s snooze works in the same way as snoozing email in the Gmail app, and the process is the same for almost every email client. When an email arrives in your Gmail inbox, open the email, click or tap on “snooze,” set the time, and that’s it.

However, if you are using multiple email accounts, it could be hectic to check each email account to manage snoozed emails. There must be a better alternative.

What Is the Best Alternative to the Outlook and Gmail Snooze Features?

Mailbird is an awesome email client with many features that provide you with productive email management, including the snooze button. Even better, you can configure all your email accounts in one place for better management.

Snoozing wisely with Mailbird

Once you set up your multiple email accounts to be managed with Mailbird, here are a few tips on using the snooze feature.

Snooze when you definitely can’t take any other action at the moment.

Mailbird has a Quick Action bar where, aside from snoozing, you can start an email, quickly reply to it, or move it to another folder. It’s appropriate to snooze if you can’t do anything else about it, like in the following situations:

  • You need to check in with your colleagues first before you can reply to the message and archive it.
  • Can’t decide which folder to send it to at the moment.
  • Need more time to deal with the email than you have right now.
  • Use the unified box, and it’s a newsletter reserved for your leisure time.

Set the email snooze time for when you can definitely read the email.

As mentioned above, you should be careful with selecting the snooze time. Mailbird has preset options such as:

  • Later today can be used for emails that need more time but still need to be dealt with the same day.
  • This evening is a good option for email reserved for personal time.
  • Tomorrow and Tomorrow evening are for emails that can wait a bit longer.
  • This weekend can be used if it’s a personal email, or you are planning to catch up with work on the weekend.
  • Next week is for email you can’t plan for yet.

You can also select a custom date and time, which is handy when you need event details an hour in advance or you have set a definite day for catch-up work.

Star some emails before snoozing.

Sometimes, you get quite a few emails on the same day, and you need to go through each one to recall what you’ve snoozed. You can save time by starring a particular type of message, such as a task, to differentiate it from events or vice versa.

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How Do I Turn Off Snooze in Mailbird?

You may need snoozed emails to come back to the inbox before the time you initially set. At times, you may finish other pending tasks in your list ahead of time and may want to take care of a snoozed task right away. In that case, simply go to the snoozed folder and select the email you want to move back to the inbox. Click on un-snooze and find that email back in the main inbox.

Wrap Up

If you use the Snooze Emails feature smartly, it can help you achieve a tidy inbox or reduce anxiety about emails that are hanging out in your inbox without a purpose. However, it has to be used for the right reason, or you’ll end up with more work later. So, set the timer wisely and snooze emails away with Mailbird!

Where do snoozed emails go?

They go to a folder named “Snoozed.” All emails marked as snoozed in your main inbox move to this folder automatically.

What happens when you snooze an email?

The email will be hidden and pop up in the top right at the specified time so you can take action on it.

How do I un-snooze an email before the due time?

Simply go to the Snoozed folder, open the email, and click on “un-snooze.” It will be back to the top of your inbox so you can take the due action. 

Anastasia Kryzhanovska

Anastasia Kryzhanovska
Senior Content Manager

Published on August 31, 2020


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