Multiple Accounts: How to Combine Email Accounts the Best Way

Posted by Christin on September 9, 2020

Combine multiple email accounts

Marketing Manager

PR & Media Relations Supporting the team by communicating Mailbird and its great features to existing and potential users and media.

Published on September 9, 2020

Are you tired of managing multiple accounts across different email platforms? Learn how to combine email accounts and manage them in one place.

The average person has at least two email inboxes: one for personal use and one for work. It isn’t terribly difficult to manage a pair of email addresses, but what if you have more?

What if you have a personal account and multiple work accounts for different jobs? What if you have a current personal account and multiple other personal accounts from your past, such as email addresses from college or your teenage years?

We have an easy solution to your query on how to combine email accounts, that doesn’t involve forwarding emails to another account and all the confusion that comes with it.

Handling Multiple Email Accounts

At some point, you will probably find that disabling your older and less-used email accounts makes the most sense. In some cases, you might not even have a choice in the matter. Your college may disable accounts of former students. Former employers will probably shut down your old accounts, too.

In other words, there’s something to be said for consolidating your email as much as you can. As long as you give friends, family, colleagues, and other contacts your most current email address, consolidation shouldn’t put you at risk for missing many important emails.

However, if you do have three or four current email accounts, it can be a real blow to your productivity to have to check and manage all of them on a continuous basis. This statement is especially true if your emails are scattered across multiple email platforms.

You have one Hotmail address, a Gmail address or two, and an old Yahoo account you still use for some family communication. You want to keep monitoring and stay on top of all four addresses. But you don’t want to have to hop from one email client to the next, or look at four different inboxes every time you go into the mail app on your computer. What do you do?

The Perks of Mailbird’s Unified Inbox Plus Feature

If you have been looking for a better way to manage and combine email accounts, Mailbird’s Unified Inbox Plus feature is the answer to your prayers. Similar to other email clients, Mailbird lets you load multiple accounts from different providers so you can manage them from one central hub and inbox. 

Of course, you don’t have to use Unified Inbox Plus all the time. The feature does not deploy automatically, which means you can still sort and look at your individual email inboxes separately.

Learn how to combine email accounts with Mailbird

In some cases, these individual views are ideal. If you are at work and trying to focus on a single core project, you will protect your productivity by only checking your work email account. You can keep an eye on your work account to see if any emails about the project at hand come through. Meanwhile, you can keep your other email accounts separate and put off checking them until after you finish your current project.

In other situations, combining email accounts into one central inbox might be ideal. For instance, say you are someone who likes to check, read, and manage your emails in the morning over breakfast. You don’t care much about which emails were delivered to which email inboxes; you just want to make sure you see all the emails you received overnight.

Pulling all your email messages into the Unified Inbox Plus makes it easier to sift through them quickly. You can delete the junk, reply to the urgent messages, and flag emails you need to deal with when you get to work.

Manage all of your email accounts easily with Mailbird’s Unified Inbox Plus.

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The emails in Mailbird’s Unified Inbox Plus are arranged in the order in which they were received. This organization method is best for quick email management. You can just go through the messages in reverse chronological order, taking action with each email depending on how you want to handle it.

You burn through all your recently received emails at once, instead of having to hop back and forth between different inboxes. As a result, you are less likely to miss or ignore an important email, simply because you know how to combine emails in the same place and at the same time.

How Unified Inbox Plus Works

Once you decide to use the Unified Inbox Plus feature in Mailbird, all you need to do is click on the hexagon-shaped icon that appears in the left menu. (The icon will only be visible if you have added more than one email account to Mailbird.)

Manage your work and personal emails at the same time by combining email accounts in Mailbird

When you click on the hexagon icon, Mailbird will open your Unified Inbox Plus. You can access and manage your personal and work email at the same time. 

Do you prefer viewing your accounts separately? No problem at all, you can do that at any time. Unified Inbox Plus is just another inbox in Mailbird, unifying ALL of your folders. This also includes the system folders such as drafts, trash, etc. That’s why we named it Unified Inbox Plus because it unifies more than just your inbox.

Learn how to combine emails effectively in Unified Inbox Plus 

The Unified Inbox Plus icon is placed above your regular account icons. You can click on any of your inboxes to view them individually, if and when you decide that managing them individually will be easier or more productive.

How to Combine Email Accounts in Mailbird

Here are a few easy steps with which you can combine your multiple accounts in Mailbird:

  1. Download and install Mailbird.
  2. Go to Accounts settings.
  3. Add and log into all your accounts.
  4. Check the box “Enable unified account.”

Alternatively, you can customize the settings in Mailbird to only pull certain email accounts into your Unified Inbox Plus. For instance, if you have a personal account that you use only for managing finances, you might prefer to sort through those emails separately from all your other personal and work emails.

In such a situation, all you have to do is go to Mailbird Options -> select “Accounts” -> click on the account you want to remove from the Unified Inbox. An “Edit Account” box will pop up, and you can uncheck the box next to “Include in unified account” to prevent that account from contributing anything to the Unified Inbox.

Manage multiple email accounts individually or simultaneously in Mailbird


Stop losing hours of your day switching back and forth between email accounts by learning how to combine email accounts. With Mailbird’s Unified Inbox, you can keep your separate email addresses but manage all the emails you receive in one central account, in one central location. The feature makes it easier to read, answer, delete, save, or archive any messages you receive, so you don’t miss important work emails or forget to respond to personal messages. 

It’s just another way Mailbird is reinventing productivity in the world of email. 😉

How do you manage your multiple email accounts? Let us know in the comment section below.

Manage your multiple email accounts in one intuitive place.

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Why are my two Gmail accounts linked?

Two separate accounts can get the same emails if you have set the settings in your first Gmail account to forward emails to the second Gmail account. You can change the settings by withdrawing the second email account.

How many email accounts should I have in 2020?

Studies show that you need four email accounts:  
– A personal account for your friends and family 
– A work account to get your work emails
– A financial account to conduct your financials 
– A miscellaneous account to give out to people or businesses that aren’t your work or personal contacts

Is it better to have multiple email accounts?

Having multiple email addresses can help you communicate better with your colleagues, friends, and family. After you set up several email addresses, compartmentalizing between your work, financials, and personal correspondence, you can seek out an email management software such as Mailbird to help you manage and organize your inbox.


Marketing Manager

PR & Media Relations Supporting the team by communicating Mailbird and its great features to existing and potential users and media.

Published on September 9, 2020


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