What Is an Email Client?

Posted by Christin on October 18, 2020

What is an email client and how do you choose the best one for yourself

Marketing Manager

PR & Media Relations Supporting the team by communicating Mailbird and its great features to existing and potential users and media.

Published on October 18, 2020

So let’s start with the facts. Litmus Email Analytics confirms that 1.16 billion emails were opened using an email client in December 2014 alone. These include desktop and mobile email clients.

But what exactly is an email client, and why are so many people using them?

What Is an Email Client?

An email client is an application that enables you to manage your inbox by sending, receiving, and organizing messages directly from your desktop/mobile device.

Specifically, desktop email clients allow you to manage information exchanged via email messaging without actually having to log in and out as you typically do with web-based email providers like Gmail, Yahoo Mail, Outlook.com, and other email services.

Today, you will find many different desktop email clients. Popular ones include Microsoft Outlook, Thunderbird, and Mailbird.

The common downside of desktop email clients such as Outlook and Thunderbird are the impression that they tend to feel bloated, cluttered, and outdated.

What to Look for in a Good Email Client

  1. Great and modern design that is also customizable
  2. Ability to add more than one email address
  3. A beautiful and uncluttered interface
  4. A sense of control with a clean and intuitive email management experience
  5. Support for managing multiple email accounts from many different email providers in one place
  6. Speed – native desktop email clients tend to simply work faster
  7. Productivity features, allowing users to start working immediately after set-up.

You can find all these features and more in the Mailbird desktop email client. Mailbird bodes a mastery of its Windows-supported email client in less than five minutes.

Simplicity is key during the set-up, so if it’s too much of a hassle or too technical, then what is the point?

Techopedia describes how to go about setting up your desktop email client. They say, “Typically, an email client requires an email address to be set up and configured before a user can start using their email service. The configuration and settings generally include an email address, password, POP3/IMAP and SMTP address, port number, email aliases, and other related preferences.”

At this point, things can get a little convoluted — too technical or unclear unless you are a tech savant. The rest of us may be a little nervous, as all the information required to set up a desktop email client may leave you saying something like, “Uhhh, I don’t even know what an SMTP address is, let alone where to find it.”

These technical barriers are no longer an issue with modern desktop email clients. For example, when you set up Mailbird, only an email address and password are required. The software will gather all the other information needed to get your inbox up and running.

Why Use Desktop Email Clients?

Desktop email clients have become so much more than just a place to read, write, and receive emails. More and more, they are transforming into awesome productivity tools, enabling people to manage email with minimal effort and the diversity that can be customized to a person’s email needs, by integrating great features. Also, offline support becomes a necessity when it comes to email and information management – and FYI, offline access is only available for native email clients.

Let’s take a look at some popular features one could enjoy in a desktop email client like Mailbird.

Quick Compose

Easily compose a new email even when the desktop email client is not active. Seriously a great time saver!

Quick compose an email from a desktop email client

Multiple Account Support

Never be bothered again with signing into different email accounts in different tabs on the web — you have all of them in one window. Just add all your email addresses in Mailbird and use them in one space. And you can add different email services, be it Gmail, Outlook.com, or Yahoo Mail.

Choose a default email address for your email client

In-line Reply Feature

We all know how messy and annoying replying in-line can be with formatting and editing. It’s frankly a huge waste of time, especially when you have several different points in the sender’s email that require a specific response. It’s a pain trying to figure out who actually wrote what, then having to reply to that.

In Mailbird’s beautiful desktop email client, you can simply put your cursor in your email reply window where you want to respond, hit Enter, and your name is color-coded by your choice so it is clear where the sender’s text ends and your reply begins. Simply organized and well-structured – we love that.

How to make sure you reply to all important questions in an email

Integrated Apps

No time wasted opening new Windows. Easy access to your favorite apps directly inside Mailbird, your desktop email client hub that keeps your email experience mega productive and customized to meet your workflow needs.

Choose your favorite integrations in Mailbird

LinkedIn Lookup

Building relationships is an integral part of how we use email today. Email allows us to make great personal connections, as well as develop important business relationships. Now it gets even better yet again when using a native desktop email client, because of this simple yet incredibly useful feature. Build even stronger relationships that go past email — when you right-click on a sender’s name in Mailbird and select “Look up on LinkedIn,” you can learn more about your professional contact to help facilitate a more tailored and engaging communication flow with them.

Look up contacts on LinkedIn

Speed Reader

Cut the time you spend reading emails in half, literally, by speed reading through your emails with the first and only email speed reader available in the Mailbird desktop email client.

Learn how to read email faster with Mailbird email client

Whether or not you choose to use an email client is totally up to you. So we ask…

  1. Are you someone who has more than one email account?
  2. Do you send emails?
  3. Do you receive emails?
  4. Do you ever feel bogged down, stressed, or distracted by email?
  5. Need 24-hour access, even when you are offline and on the go or traveling for business?
  6. Do you want to feel like you control your inbox, not the other way around?
  7. Would you enjoy a simple and well-designed email experience that is faster than web-based email?

So maybe you didn’t know exactly what a desktop email client was before, but now you do. So if you answered “Yes” to any of the above questions, and you are not currently using a desktop email client, maybe it is time to try one to see how your email management and experience improves over time.

Want to learn more about desktop email clients and how they can help, or simply need help deciding whether or not to make the switch? Then you might find this post very helpful.

How does an email client work?

An email client works by connecting to your email service provider through a number of protocols to send and receive emails.

What is the difference between webmail and an email client?

The difference is that the former is part of a whole: email clients are divided into webmail and desktop email clients. Webmail usually refers to the web interface that any email service provides. For example:
– Gmail is an email service and a webmail client.
– Outlook.com is an email service and webmail client, whereas Outlook is a desktop email client.
– Mailbird is a desktop email client that supports both Gmail and Outlook.com accounts.


Marketing Manager

PR & Media Relations Supporting the team by communicating Mailbird and its great features to existing and potential users and media.

Published on October 18, 2020


4 thoughts on "What Is an Email Client?"

  • I found that when Gmail was having outages some years ago, although I could not access my Gmail messages via the web browser my email client was working fine! It’s my personal preference to use a mail client and I have used Pocomail, The Bat!, Thunderbird, Postbox and now road testing Mailbird. Keep up the good work.

    • Avatar
      Christin Baumgarten says:

      Thanks for the nice words Kevin and welcome to the family.
      We will launch Mailbird 2.0 within the first Quarter of this year, which will bring a lot of improvements and great new features. It will be great of you t see the difference to the current version.
      Have a great week and let us know if there is anything we can assist you with:-)

  • 2.0 is looking really good! Looking forward to it! 🙂

    • Avatar
      Christin Baumgarten says:

      Thanks Jeffrey:-) We will release Mailbird 2.0 within the first Quarter of this year. Its really not that far anymore:-)

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