How to Supercharge Microsoft Exchange Email [2020 Guide]

Posted by Alexis Dollé on August 28, 2020

Connect your Microsoft exchange email with Mailbird to make it more powerful
Alexis Dollé

Alexis Dollé
Head of Growth

Published on August 28, 2020

Are you a Microsoft Exchange email user or thinking of using it?

Smart choice!

Microsoft Exchange is a core component of Office 365 and is constantly improving. With features like OWA and Exchange Activesync for your Android and iOS mobile device, Exchange 2019 is a great email service.

But what if it could be made even more powerful?

By connecting your Microsoft Exchange email with Mailbird, you can supercharge your email productivity!

You get valuable features like:

  • Unsend emails.
  • Integration with multiple tools like Skype, Dropbox, Google Docs, Slack, Whatsapp, and more.
  • Snooze emails and declutter your inbox.
  • View emails from Gmail, Yahoo, or any other email account in the same unified inbox as your MS Exchange emails.

And much more!

In this article, you’ll learn why you should add your Exchange account to Mailbird. We’ll also show you how convenient the Exchange setup is in Mailbird!

What Is Mailbird?

Mailbird is a desktop email client that allows you to access emails from multiple email accounts on your desktop.

As Mailbird supports all POP3 and IMAP accounts, you won’t have any trouble adding a Gmail, Microsoft Outlook or Microsoft Exchange email account (Mailbird supports all versions from Exchange 2010 onwards).

That’s not all.

Mailbird has tons of productivity features and integrations that make it much more than just another email client!

Why You Should Connect Microsoft Exchange Email with Mailbird

Using the Microsoft Exchange app with Office 365 gives you tons of benefits such as Exchange Activesync, Active Directory, and the Exchange admin center service desk. However, Mailbird can offer you far more.

Here are a few reasons why you should use Mailbird Exchange

1. Desktop Access

Why waste time logging on to a webmail client through a browser when you can access e-mail messages directly from your desktop?

With Mailbird, you can access your Exchange email account without using a web browser.

Turn on your PC, open the Mailbird app, and that’s it! You can now send and receive email right from your desktop!

2. One Inbox For All Your Email Accounts

Do you have more than one email account for work or personal use?

With Mailbird’s unified inbox, you can connect multiple email accounts in one common space. As Mailbird can support a POP3 or IMAP mail server, you can access your Exchange, Gmail and custom email hosting accounts easily!

No need to remember each account’s password or juggle between browser tabs! Log into Mailbird, and you can send and receive email from each account with ease.

Color Codes

Worried you’ll mix up where an email came from since all your accounts are together?

Don’t be!

Mailbird can color code each of your accounts so that you always know which email account a particular message belongs to.

Connect your email account with Mailbird exchange

3. Loads Of Features

By connecting your Exchange email account with Mailbird, you can access tons of useful features that can make you ask what Microsoft Exchange is and why it can’t offer you these features. 

Here are a few.

A. Unsend Email

Realized you’ve made a mistake after clicking ‘Send’?

Maybe you:

  • Forgot to cc someone?
  • Forgot to answer a question?
  • Made a typo?

If you sent an email riddled with mistakes, there’s no way of recalling it in Exchange or Outlook. Unfortunately, unsending is not a feature available on Exchange or the Exchange Online email service.  You’ll have to send an embarrassing follow-up email instead!

Being able to recall an email that you’ve just sent, which needs correction, can be a lifesaver.

With Mailbird, you can unsend emails regardless of the email service you’re using!

Here’s how you use this feature.

  1. Go to the settings menu in Mailbird.
  2. Click on the “Composing” tab.
  3. Scroll down to the “Sending” section.

Now, adjust the slider to choose how much time you have to recall an email. You have a choice of up to 30 seconds.

What is Microsoft Exchange and how to connect your account with Mailbird 

Once you’ve done this, you’re good to go!

The next time you send an email, you’ll see this message pop up on your screen.

Connecting your Microsoft Exchange app with Mailbird can undo sent emails

If you want to recall that email, click the undo button, and the email won’t go out!

You’ll be redirected to a new composer window where you can make any corrections to the email before sending it out again.

B. Snooze Emails

With the ‘Snooze’ feature, you can temporarily remove certain emails from your mailbox. This makes your inbox far less cluttered and helps you focus on important emails.

The best way to use this is by snoozing any unimportant emails to make responding to priority emails easier.

Don’t worry about losing these snoozed emails — you can select for how long they’re snoozed — this could be an hour, a day, or even a week. Once this time period is up, those emails pop back into your mailbox!

Remove emails temporarily with the ‘Snooze’ feature

The Snooze Folder

All your snoozed emails are stored in a designated Snooze folder — away from your main mailbox. You can always access this folder to see your snoozed emails before their snooze period is up!

C. Attachment Reminders

With Mailbird’s attachment reminder feature, you won’t make the mistake of sending an email without an attachment!

Mailbird automatically detects whether an email needs an attachment, based on what you’ve written. For example, if you mention the word ‘attach’ in your email but click ‘send’ before attaching anything, this is what you’ll see:

Never forget to attach your files again with Mailbird!

Forgetting to add files is now a thing of the past!

D. In-Line Replies

Mailbird’s In-Line Replies feature lets you respond to questions and points in an email in a clear and organized manner.

Respond to questions immediately with in-line replies

How does this help?

By responding to questions immediately in place, there’s a zero chance of your forgetting to respond to a particular question.

It’s also going to be far easier for your recipient to read your answers. They’re neatly placed under each question and not bundled together in one paragraph!

The Mailbird app also allows you to color code and add your name to your responses. This adds an additional layer of personalization to your emails.

E. Tagging

Another great Mailbird feature is its ability to tag contacts in your Microsoft Exchange email. This makes adding contacts to your recipients’ list super easy!

Type in ‘@’ followed by the name of the person and Mailbird will automatically go through your contacts and add their email address.

Easily tag your contacts in your email

You can choose whether this email address is added as a primary recipient or as a ‘cc’ to your email!

It’s that simple!

4. Multiple Integrations

Another great thing about the Mailbird app is that it has tons of integrations to make it more than just another email client.

Here are some of Mailbird’s most popular integrations:

  • Email Calendar tools like Google Calendar and Kin Calendar.
  • Messaging tools like Slack and Whatsapp.
  • File Storage tools like Dropbox and Google Docs.
  • Social Media tools like Facebook.
  • Video Calling tools like Veeting Rooms and Skype for Business.
  • Project Collaboration tools like Asana.

With these integrations, Mailbird can become an integral part of your daily work processes. It’s no longer just a platform to send and receive email!

For a complete list of Mailbird’s integrations, click here.

5. Tons of Customizability

Mailbird offers you oodles of customizability to make sure you’re comfortable using it. From the theme to the layout — everything’s customizable.

You can choose a light or dark theme or create a custom theme for a background!

When it comes to layouts, you can choose a small screen, preview, or 3-column layout to suit your needs.

This way, Mailbird adapts to you — not the other way around.

How to Set Up Microsoft Exchange Email In Mailbird

The biggest problem with most desktop mail clients is that they’re hard to configure and set up. Fortunately, Mailbird isn’t a ‘regular’ desktop mail client!

Adding your Exchange or Exchange Online mail server is super simple, and you’ll be up and running in no time! Mailbird can automatically sync and import all your contacts and data onto your device to make the process a breeze! Add your Exchange email and password and you’re good to go!

This way, you won’t have to worry about losing your pst files, backup or Exchange mailbox data – Mailbird will import it all!

Here’s how to configure the Exchange setup on Mailbird.

Step 1

After you have downloaded and installed Mailbird, Click on the ‘Menu’ button at the top left of your screen. Then, navigate to the email account section and click on ‘Add.’

Set up your Microsoft Exchange account in Mailbird

Step 2

Add your name and email account details before clicking on ‘Continue.’

Insert your name and email address

Step 3

You’ll now see a link titled — ‘edit mail server settings’ under your email address. Click on it.

Click on Edit Server settings

Step 4

Change the email service server type from IMAP to the Exchange server using the drop-down provided.

Change your server type to the Exchange server

Step 5

If you’ve set up auto-discover in your Exchange online server, leave the ‘server URL’ box blank. Do this even if you’re unsure of whether you set up auto-discover for your Exchange server.

However, if you’ve disabled auto-discover and know your Microsoft Exchange server URL, type the Exchange servers id into the ‘server URL’ box.

Then, enter your password and click ‘Continue.’

Enter your password and click continue

That’s all there is!

You’ve now configured and added your Exchange email account settings in just five quick steps.

The best part is that this Exchange setup works with hosted Exchange servers as well!

Microsoft Exchange Email: Conclusion

While Exchange is a fantastic email client, adding your Microsoft Exchange email to Mailbird makes it even better.

You get the benefit of accessing your emails from your desktop alongside tons of helpful features and integrations!

If you’re still on the fence about switching to Mailbird, why not sign up for our free trial and experience it for yourself?

Get Mailbird, the Best Email Client for Windows

Try Mailbird for Free

How do I access my Exchange email online? 

You can access your Exchange email by going to the Microsoft 365 sign-in page or the website Outlook.com. Then, enter your email address and password for your account. Click on Sign In. You should be able to access your account if your email address and password are correct. You can access your Exchange email by going to the Microsoft 365 sign-in page or the website Outlook.com. Then, enter your email address and password for your account. Click on Sign In. You should be able to access your account if your email address and password are correct. 

What is a Microsoft Exchange email?

A Microsoft Exchange email account is a school or work email account. The company that provided you with the Exchange email runs on a Microsoft Exchange Server or could be using Microsoft 365 that uses Exchange Server to provide your emails. 

What are the benefits of Microsoft Exchange? 

Here are some of the benefits of using Microsoft Exchange Online: 
– It is easily accessible. 
– The interface is user-friendly. 
– You can protect your sensitive data. 
– It can be integrated with Skype and SharePoint
– You can keep your data in one place. 
– It makes your life easier. 

What is the purpose of Microsoft Exchange? 

With Microsoft Exchange, you can centralize your emails into one database. Microsoft Exchange allows emails to be sent directly to a server. It delivers emails back to individual workstations that are easily accessible by everyone. You can also share calendars and mailboxes with your entire staff, which makes workers  more productive and organized. 


Alexis Dollé

Alexis Dollé
Head of Growth

Published on August 28, 2020

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