How To Supercharge Microsoft Exchange [2020 Guide]

Posted by Alexis Dollé on May 28, 2019

Alexis Dollé

Alexis Dollé
Head of Growth

Published on May 28, 2019

Are you a Microsoft Exchange user? Or thinking of using it?

Smart choice!

Microsoft Exchange is a core component of Office 365 that’s constantly improving. With features like OWA and Exchange Activesync for your Android and iOS mobile device, Exchange 2019 is a great email service.

But what if there was a way to make it even more powerful?

By connecting your Exchange account with Mailbird, you can supercharge your email productivity!

You get valuable features like:

  • Unsend Emails.
  • Integration with multiple tools like Skype, Dropbox, Google Docs, Slack, Whatsapp and more.
  • Snooze Emails and declutter your inbox.
  • View emails from Gmail, Yahoo and any other email account of your choice in the same unified inbox as your MS Exchange emails.

And much more!


In this article, we’ll show you why you should add your Exchange account to Mailbird. We’ll also show you how convenient the Exchange setup is in Mailbird!

Here’s what we’ll cover. Click on the links below to jump to each section.

What Is Mailbird?

Why You Should Connect Microsoft Exchange With Mailbird

  • Desktop Access
  • Unified Space For All Your Accounts
  • Loads of Features
  • Multiple Integrations
  • Tons of Customizability

How To Set Up Microsoft Exchange In Mailbird

Let’s get started.

What Is Mailbird?

Mailbird is a desktop email client. It allows you to access emails from multiple email accounts on your desktop.

As Mailbird can support all POP3 and IMAP accounts, you won’t have any trouble adding a Gmail, Microsoft Outlook and Microsoft Exchange email account (Mailbird supports all versions from Exchange 2010 onwards.)

That’s not all.

Mailbird has tons of productivity features and integrations that make it much more than just another email client!

It’s one of the reasons it was selected as the ‘Editors Choice’ by Windows Report back in 2019!

Why You Should Connect Microsoft Exchange With Mailbird

Using Exchange with Office 365 gives you tons of benefits such as Exchange Activesync, the Active Directory and the Exchange admin center service desk. However, Mailbird can offer you far more than that.

Here are a few reasons why you should use Exchange with Mailbird.

1) Desktop Access

Why waste time logging onto a webmail client through a browser when you access e-mail messages directly from your desktop?

With Mailbird, you can access your Exchange email account without logging onto a browser like Chrome or Firefox.

Turn your PC on, open the Mailbird app and that’s it! You can now send and receive email right from your desktop!

2) One Inbox For All Your Email Accounts

Do you use more than one email account? For work or personal purposes?

With Mailbird’s unified inbox, you can connect multiple email accounts into one common space. As Mailbird can support a POP3 or IMAP mail server, you can access your Exchange, Gmail and custom email hosting accounts easily!

No need to remember each account’s password or juggle between browser tabs anymore! Log into Mailbird and you can send and receive email from each account with ease.

Color Codes

Worried you’ll mix up where an email came from since all your accounts are together?

Don’t be!

Mailbird can color code each of your accounts so that you always know which e-mail account a particular message belongs to.

3) Loads Of Features

By connecting your Exchange email account with Mailbird, you can access tons of useful features that Microsoft Exchange can’t offer you.

Here are a few.

A) Unsend Email

Realized you’ve made a mistake after clicking on ‘Send’?

Maybe you:

  • Forgot to cc someone?
  • Forgot to answer a question?
  • Made a typo?

If you’ve sent an email riddled with mistakes, there’s no way of recalling it in Exchange or Outlook. Unfortunately, it’s not a feature available on Exchange or the Exchange Online email service.  You’ll have to send an embarrassing follow-up email instead!

Being able to recall an email that you’ve just sent that needs correction can be a lifesaver.

With Mailbird, you’ll be able to unsend emails regardless of the e-mail service you’re using!

Here’s how you use this feature.

  1. Go to the settings menu in Mailbird.
  2. Click on the “Composing” tab.
  3. Scroll down to the “Sending” section.

Now adjust the slider to choose how much time you have to recall an email. You have a choice of up to 30 seconds.

Once you’ve done this, you’re good to go!

The next time you send an email, you’ll see this message pop up on your screen.

If you want to recall that email, click the undo button and the email won’t go out!

You’ll be redirected to a new composer window where you can make any corrections to the email before sending it out again.

B) Snooze Emails

With the ‘Snooze’ feature, you can temporarily remove certain emails from your mailbox. This makes your inbox far less cluttered and help you focus on important emails.

The best way to use this is by snoozing any unimportant emails to make responding to priority emails easier.

Don’t worry about losing these snoozed emails – you can select how long they’re snoozed for – this could be an hour, a day or even a week. Once this time period is up, these emails pop back into your mailbox!

The Snooze Folder

All these snoozed emails are stored in a designated Snooze folder – away from your main mailbox. You can always access this folder to see your snoozed emails before their snooze period is up!

C) Attachment Reminders

With Mailbird’s attachment reminder feature, you won’t make the mistake of sending an email without an attachment!

Mailbird automatically detects whether an email needs an attachment based on what you’ve written. For example, if you mention the word ‘attach’ in your email but click ‘send’ before adding anything, this is what you’ll see –

Forgetting to add files is now a thing of the past!

D) In-Line Replies

Mailbird’s In-Line Replies feature lets you respond to questions and points in an email in a clear and organized manner.

How does this help?

By responding to questions immediately below there’s a zero chance of you forgetting to respond to a particular question.

It’s also going to be far easier for your recipient to read your answers. They’re neatly placed under each question and not bundled together in one paragraph!

The Mailbird app also allows you to color code and add your name to your responses. This adds an additional layer of personalization to your emails.

E) Tagging

Another great Mailbird feature is its ability to tag contacts in your emails. This makes adding contacts to your recipients’ list super easy!

Type in ‘@’ followed by the name of the person and Mailbird will automatically go through your contacts and add their email address.

You can choose whether this email address is added as a primary recipient or as a ‘cc’ to your email!

It’s that simple!

4) Multiple Integrations

Another great thing about the Mailbird app is that it has tons of integrations to make it more than just another email client.

Here are some of Mailbird’s most popular integrations –

  • Email Calendar tools like Google Calendar and Kin Calendar.
  • Messaging tools like Slack and Whatsapp.
  • File Storage tools like Dropbox and Google Docs.
  • Social Media tools like Facebook.
  • Video Calling tools like Veeting Rooms and Skype for Business.
  • Project Collaboration tools like Asana

With these integrations, Mailbird can become an integral part of your daily work processes. It’s no longer just a platform to send and receive email!

For a complete list of Mailbird’s integrations, click here.

5. Tons of Customizability

Mailbird offers you tons of customizability to make sure you’re comfortable using it. From the theme to the layout – everything’s customizable.

You can choose a light or dark theme or create a custom theme for a background!

When it comes to layouts, you can choose a small screen, preview or 3 column layout to suit your needs.

This way, Mailbird adapts to you – not the other way around.

How To Setup Microsoft Exchange In Mailbird

The biggest problem with most desktop mail clients is that they’re hard to configure and setup. Fortunately, Mailbird isn’t a ‘regular’ desktop mail client!

Adding your Exchange or Exchange Online mail server is super simple and you’ll be up and running in no time! Mailbird can automatically sync and import all your contacts and data onto your device to make the process a breeze! Add your Exchange email and password and you’re good to go!

This way, you won’t have to worry about losing your pst files, backup or Exchange mailbox data – Mailbird will import it all!

Here’s how to configure the Exchange setup on Mailbird.

Step 1

After you have downloaded and installed Mailbird, Click on the ‘Menu’ button at the top left of your screen. Then, navigate to the e-mail account section and click on ‘Add.’

Step 2

Add your name and e-mail account details before clicking on ‘Continue.’

Step 3

You’ll now see a link titled – ‘edit mail server settings’ under your email address. Click on it.

Step 4

Change the email service server type from IMAP to the Exchange server using the drop-down provided.

Step 5

If you’ve setup auto discover in your Exchange online server, leave the ‘server URL’ box blank. Do this even if you’re unsure of whether you setup auto discover for your Exchange server.

However, if you’ve disabled auto-discover and know your Microsoft Exchange server URL, type the Exchange servers id into the ‘server URL’ box.

Then, enter your password and click ‘Continue.’

That’s all there is!

You’ve now managed to configure and add your Exchange email account settings in just quick five steps.

The best part is that this Exchange setup works with hosted Exchange servers as well!


While Microsoft Exchange is a fantastic email client, adding it to Mailbird makes it even better.

You get the benefit of accessing your emails from your desktop alongside tons of helpful features and integrations!

If you’re still on the fence about switching to Mailbird, why not sign up for our free trial and experience it for yourself?

Alexis Dollé

Alexis Dollé
Head of Growth

Published on May 28, 2019


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