TOP-10 Productivity Apps for Remote Work We Use at Mailbird

Posted by Anastasia Kryzhanovska on May 1, 2020

Productivity Apps for Remote Work We Use at Mailbird
Anastasia Kryzhanovska

Anastasia Kryzhanovska
Senior Content Manager

Published on May 1, 2020

Keeping yourself productive and motivated through your workday can be difficult at times – and it’s even more challenging when you’re working remotely. When your team is not in the office together, temporarily or permanently, staying busy can be a tough challenge.

Our Mailbird team is distributed across seven different countries, spanning three continents. Each of us has found our own productivity methods and tools to keep us on top of our game with building and growing an awesome business and tech solution for unifying online communication.

We have already listed a few app suggestions in our blog post The Challenges of Remote Working: Maintaining Productivity with a Distributed Team. This time let’s check what productivity apps help our Mailbird team members stay focused and on top of their tasks.

Productivity Apps We Use at Mailbird

Paweł Majda — Mailbird Senior C# Software Engineer

Paweł Majda  — Mailbird Senior C# Software Engineer

My two main productivity enhancers are the Todoist task manager and the SaveMyTime time tracker. While Todoist is great at keeping track of what to do, SaveMyTime helps me find time for it by showing me when I am wasting time unconsciously — that is especially useful when I am working from home where I have many distractors.

Mohammad Dimas – Mailbird Front End Developer

Mohammad Dimas – Mailbird Front End Developer

My favorite productivity app that helps me work effectively is OneNote. I really like it. The interface is very good, it’s available on most platforms, and it syncs flawlessly.

Abraham Ranardo Sumarsono – Mailbird Full Stack Engineer

Abraham Ranardo Sumarsono – Mailbird Full Stack Engineer

I use Mailbird for managing my emails because the design is really simple and minimalistic and it’s really easy to use. I also use Asana to manage my work tasks, Time Doctor to record my working time, and Skype to communicate with my coworkers. I also use Google Docs, Spreadsheets, and Slides to collaborate and share documents with my colleagues.

Daria Zolotko – Mailbird Support & QA Lead

Daria Zolotko – Mailbird Support & QA Lead

I love Pomodoro and Any.do; they help me stay focused. I use Inoreader to feed myself with info.

Anastasia Kryzhanovska — Mailbird Senior Content Manager

Anastasia Kryzhanovska — Mailbird Senior Content Manager

I’ve been working remotely for more than ten years. Here are my own top apps to stay productive: Google Drive to produce content, Google Calendar to schedule meetings and important events, Asana to track tasks, messengers to communicate with the team, and Mailbird to rule them all. 

Andrzej Mojko – Mailbird Support & QA Specialist

Andrzej Mojko – Mailbird Customer Happiness & QA Specialist

Todoist and Asana help me effectively manage all my daily tasks, both work and personal. Also, they are very helpful in organizing and managing complex projects that we execute in Mailbird.

Alexis Dolle – Mailbird Growth Lead

Alexis Dolle – Mailbird Growth Lead

I use North Star from GrowthHackers because it allows me to manage the growth process at a macro level. It’s very effective to have a clear vision of our growth at any given time.

Bagik Setia Rachmawan – Mailbird Customer Happiness & QA Specialist

Bagik Setia Rachmawan – Mailbird Customer Happiness & QA Specialist

I use Asana and Todoist. I am actually using both of them in my Mailbird, not only because I have access to both of them next to my inbox, but also because it can reduce memory usage. Instead of opening a couple of apps, I only open one app – Mailbird.”

Christin Baumgarten – Mailbird Marketing Manager

Christin Baumgarten – Mailbird Marketing Manager

I fell in love with Time Doctor. It is simple to use and really helps me get back on track with my tasks. I also love that I can see how much time I spent on various tasks, and that again helps me plan my days and weeks because I can estimate the required time to get things done.

Andrea Loubier Zarebinski – Mailbird CEO

Andrea Loubier Zarebinski – Mailbird CEO

Ummm, Mailbird? I know, you will say, “Of course she says that.” But I really love it, because it has EVERYTHING I need to manage all my email accounts from different providers, all my productivity, task management, calendars, contacts, and messengers in one place. Especially now, when remote work and work-from-home policies are more important than ever. And also, I like Evernote and Asana: Evernote because I love to take notes anytime a new idea or business opportunity arises, and Asana for task and project management; this tool is everything for me and my team. 

 

Most of the apps above run in Mailbird, Andrea’s favorite productivity app.

Check It Out for Free!

Here’s Mailbird’s TOP List Put Together:

What apps do you use to stay productive while working from home? Please share in the comments section below! 

Bonus Update:

Time Doctor, being a remote team themselves, created Remote Work: The Ultimate Guide to Doing Kick-Ass Work from Anywhere to share some great insights and tips, based on their experiences. 


Anastasia Kryzhanovska

Anastasia Kryzhanovska
Senior Content Manager

Published on May 1, 2020

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13 thoughts on "TOP-10 Productivity Apps for Remote Work We Use at Mailbird"

  • Avatar
    Sharon Thomson says:

    I’d like to suggest ProofHub – productivity app for remote teams. Tasks, Online discussions, Group chat, Reports, Gantt Charts, Proofing tool, Calendar, Timer, Timesheets, Quickies and what not; everything you need to bring teams together, collaborate and get projects delivered on time is available within this single tool. Collaboration is the biggest challenge that every remote face, but with ProofHub it becomes effortlessly easy to collaborate, and manage teams without breaking a sweat.

  • Hey Christin, You have mentioned quite a few apps that I love – ToDoist, Time Doctor, Onenote, Evernote.
    great post!

  • Avatar
    Bill Fetters says:

    Good suggestions… On my Mac, I’m using Airmail3 and BusyCal and loving it. On my corporate laptop… Outlook…not so much. I really like mailbird… BUT… is there a calendar that you can recommend and integrate with that can give me a similarly good relationship as I have on the Mac?

    • Avatar
      Christin Baumgarten says:

      Hey Bill, currently we just have Google Calendar. It is integrated in Mailbird. We used to suggest Sunrise calendar, but you know what happened there:-) Have you given Google Calendar a try in Mailbird?

  • Antonio mentions using onenote within Mailbird. Is this a new feature? I’d love to see this.

  • I am using Fluxes.com for managing my daily to do lists and projects with remote team. It’s a free web based tool. I love it. It’s a very simple to use app.

  • I loved – still do – Mailbird (I have a lifetime license), but since I switched from PC to Mac, I had to abandon it. I wish you’ll develop Mailbird for Mac.

  • I would love to see Notion integration with Mailbird.

  • Notion integration with Mailbird Please!

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