The Two Best Business Email Providers for 2020

Posted by Viola Eva on August 28, 2020

Two best business email providers
Viola Eva

Viola Eva

SEO Consultant from Flow SEO

Published on August 28, 2020

When you are starting your own business, you will notice how many important decisions you’ll have to make on a daily basis. One of those decisions is choosing the best email provider to fulfil the needs of your growing company every day. You have to think about scalability, performance, technical support, regular updates, and app integration.

The great trinity includes Microsoft, Google, and Amazon Web Hosting Services (AWS). In order to be of help, we are going to focus on just the first two significant providers primarily because they are the most popular ones, and they provide excellent collaboration tools and support for their clients.

Best Business Email Providers for Small Businesses

That doesn’t mean business owners can’t find an email service provider that will suit their company better than the ones we describe here on a per month, per user basis.

For reference, you can also take a look at the top email hosting providers: iCloud, Yahoo Mail, AOL Mail, Zoho Mail, GMX Mail,, Lycos Mail, G Suite Gmail, Cloudways Rackspace Email Hosting, Office 365 Outlook, and ProtonMail.

Some of the above-mentioned provide free business email hosting with basic features like instant messaging and free storage, with an attachment limit. If you want a professional email hosting service for email marketing, you might want to subscribe to the more advanced versions, per user per month. 

Additionally, Mailbird is a third-party Windows-based email client that is a great alternative to the best email clients we have picked out for our list. In this article, we look at Microsoft Office Suite and Google G Suite a bit more closely. We go into detail about each of them, focusing on both the good and the bad aspects of these email hosting services and their prices per user per month.  

Mailbird works with the most popular business email providers

Microsoft Outlook Is One of the Best Business Email Providers

Let’s start our review with Microsoft Оutlook as one of the best business hosting services. The first thing you’ll notice with Microsoft Office Suite is that it gives you a preview pane where you can see your inbox and messages at the same time. You can manage your preview pane to be on the right of your inbox or below it. Another great feature of this email hosting service is that you can integrate your email addresses with popular social networks like Facebook, Twitter, or LinkedIn.

You can also view the attached documents inside your email inboxes with the Office web hosting app and save time and email storage space by avoiding downloads. You can even look at the attached pictures as slideshows inside the email.

One of the best features about this email hosting service, however, is that the interface is pretty clean and simple, making it easy to use for email marketing. The favorite feature among businesses is the attachment size, which can go up to 300MB if you attach it with SkyDrive.

However, what makes Outlook one of the best email hosting services is the added option for instant messages. You can switch between the Facebook chat and the Instant Messaging chat in real time, mid-conversation. You can also conduct a video Skype call and add alias email addresses.

If, nevertheless, you think you need more productivity features and better app integration in Outlook, then Mailbird, a third-party email client, can fill that gap. You can integrate business apps like Asana, Degoo,, Slack, Todoist, and others with the email client.

Mailbird offers unmatched app integration among all email clients

Google Workspace as One of the Best Business Email Service Providers

Google G Suite (Google Apps) has been regarded as one of the best and most popular providers since it was launched and promoted as an email hosting service for both small businesses and large companies. The best part about the Google G Suite is that it includes the dominant and stylish Google Docs, Sheets, and Slides on a per user per month subscription. The email service has simple features and an elegant design, combined with intuitive and user-friendly management. The working capacity is the same across all devices, including desktop and mobile, and it has fine-tuned collaboration, virus protection, and revision-tracking features.

G Suite email features

The negatived side of Google G Suite is that even with a per user per month subscription, it doesn’t include a desktop app, and offline editing is available only in Chrome, which requires downloading additional files. However, this is where Mailbird comes in with full integration of G Suite as a Windows desktop email hosting client, so you can easily turn the negative into a positive.

What you should care about the most is the fact that Google Docs, Sheets, and Slides are the perfect formats for teams to share information, work on documents, and input comments. Google Drive is available for everyone, even with the basic ad-free plan. However, if your company has more members on the team, you will want to upgrade and purchase Google G Suite with unlimited storage.The monthly subscription starts at $6 per user per month for the basic package.

Business Gmail price

You will also have to create a custom email account for G Suite since you can’t transform your free plan into a business one. If you don’t have  custom domains by now for your business, during the Google G Suite sign-up, you’ll be able to purchase one with unlimited emails per mailbox.

The Google G Suite offers three versions:

  • Basic plan – $6 per user per month
  • Business Premium – $12 per user per month
  • Enterprise – priced individually depending on security and virus protection. 

All of them include:

  • Google apps (e.g., Google calendar)
  • Video and voice conferencing
  • Management features

G Suite user experience

Let’s dive into the details. The dashboard menu in the free version of the email hosting service is simple and straightforward, giving you all the information you need at first glance. However, this is a very subjective issue, and some people tend to say that Outlook has a clearer menu and is thus easier for navigation. G Suite’s email server provides you with the possibility to build a multi-page site in no time, and like every other Google App, it is very simple and easy to navigate.

If you’ve purchased one of the G Suite options, you can use your custom domains for the creation of these sites. Google G Suite works like any other email hosting service.

Furthermore, the functionality of Google Apps is what makes this one of the best web-based email hosting services for business users, globally. Everything is in cloud storage, but it works perfectly, and the options and combinations for sharing and editing are far greater with G Suite than with any other email hosting service. As we said above, if you want to access your email from your desktop (since that is the only thing G Suite doesn’t offer you), Mailbird is the ideal solution for that!

Wrap Up

According to thousands of customer reviews, the two best business email hosting services are Outlook and Google G Suite. Using either comes with amazing benefits. But each of these business email hosting services has its setbacks. For example, Outlook doesn’t do too good of a job when it comes to app integration. Google G Suite, one of the best email hosting services, on the other hand, can’t be accessed from your desktop.

Don’t let these minor disadvantages stop you from using these incredible email hosting services. With a little help from one popular desktop email client, they can become the best thing that has happened to your inbox!

Get Mailbird, the best email client for business that supports all email providers and helps manage multiple email accounts

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What are the best email providers for business?

Here are the best email servers currently available:
1. Gmail
3. GMX Mail
4. Zoho Mail
5. Yahoo! Mail
6. AOL Mail
7. ProtonMail
8. Guerilla Mail
9. Mailfence

How much does it cost to get a business email service?

On average, a custom domain name costs $14.99 per year. Web hosting prices vary, but they start at $7.99 per user per month. If you plan on using paid services, expect that the basic plan will cost you about $5 per user per month.

What are the best free email providers?

There are many free best email hosting but here are the best ones according to customers.
1. Gmail
2. Outlook
3. ProtonMail
4. iCloud Mail
5. Yahoo! Mail
6. AOL Mail
7. Yandex
8. GMX Mail
10. Mailfence

Is Outlook a professional email?

Yes, it is. Outlook is an email hosting service provided by Microsoft. You can use it to create a free account ( But if you want to create professional branded email addresses, you will have to sign up for Office 365, a paid service starting from $12.50 per user per month.

How much does Gmail for Business cost?

Gmail offers business accounts that are quite affordable. The price starts at $6 per user per month.

Viola Eva

Viola Eva

SEO Consultant from Flow SEO

Published on August 28, 2020


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