The Two Best Business Email Providers in 2020

Posted by Viola Eva on August 28, 2020

Two best business email providers
Viola Eva

Viola Eva

SEO Consultant from Flow SEO

Published on August 28, 2020

When you are starting your own business, you will notice how many important decisions you’ll have to make on a daily basis. One of those decisions is choosing the right business email providers that can fulfil the needs of your growing company. You have to think about scalability, performance, technical support, regular updates, and app integration.

The great trinity includes Microsoft, Google, and Amazon Web Services (AWS). In order to be of help, we are going to focus on just the first two significant providers primarily because they are the most popular ones, and they provide excellent support for their clients.

Best Business Email Providers for Small Business

That doesn’t mean you can’t find other business email providers that would suit your company better than the ones we describe here. For reference, you can also take a look at the top business email providers: iCloud, Yahoo Mail, AOL Mail, Zoho Mail, GMX Mail,, Lycos Mail, G Suite Gmail, Cloudways Rackspace Email Hosting, Office 365 Outlook, ProtonMail.

Some of the above-mentioned are free business email providers with basic features. If you want a professional email, you might want to subscribe to the more advanced versions.

Additionally, Mailbird is a Windows-based email client that works great with the business email providers we have picked out for our list. In this article, we will be looking at Microsoft Outlook and Google G Suite a little bit closer. We are going to go into detail about each of them, focusing on both the good and the bad sides. 

Mailbird works with the most popular business email providers

Microsoft Outlook Is One of the Best Business Email Providers

Let’s start our review with Microsoft Оutlook as one of the best business email providers. The first thing you’ll notice with Outlook is that it gives you a preview pane where you can see your inbox and messages at the same time. You can manage your preview pane to be on the right of your inbox or below it. Another great feature is that you can integrate it with popular social networks like Facebook, Twitter, or LinkedIn.

You can also view the attached documents inside your inbox with the Office web apps and save some time and storage space by avoiding downloads. You can even look at the attached pictures as slideshows inside the email. One of the best things about Outlook, however, is that the interface is pretty clean and simple, making it easy for navigation. The favorite feature among businesses is the attachment size, which can go up to 300MB if you attach it with SkyDrive.

However, what makes Outlook one of the most popular business email providers is the added option for instant messages. You can switch between the Facebook chat and the IM chat in real time mid-conversation. You can also do a video Skype call and add an alias email address for yourself.

If, nevertheless, you think you need more productivity features and better app integration in Outlook, then Mailbird can fill in that gap. You can integrate business apps like Asana, Degoo,, Slack, Todoist, and others with the email client.

Mailbird offers unmatched app integration among all email clients

Google G Suite as One of the Best Business Email Service Providers

Google G Suite (Google Apps) has been regarded as one of the best and most popular business email service providers since it was launched and promoted as an email for small businesses and large companies. The best part about the Google G Suite is that it includes the dominant and stylish Google Docs, Sheets, and Slides. It has simple features and an elegant design, combined with intuitive and user-friendly management. The working capacity is the same across all devices, including desktop and mobile, and it has fine-tuned collaboration and revision-tracking features.

G Suite email features

The bad side to the Google G Suite is that it doesn’t include a desktop app, and offline editing is available only in the Chrome browser, which requires the additional download of files. However, this is where Mailbird comes in with the full integration of the Google G Suite as a Windows desktop email client, so it will be easy for you to turn the negative into a positive.

What you should care about the most is the fact that Google Docs, Sheets, and Slides are the perfect formats for teams to share information, work on documents, and input comments. Google Drive is available for everyone, even with the basic free Gmail account. However, if your company has more members on the team, you will want to upgrade and purchase the Google G Suite. The monthly subscription starts at $5 for the basic package.

Business Gmail price

You will also have to create an individual account for Google G Suite since you can’t transform your free Gmail account into a business one. If you don’t have a domain name by now for your business, during the Google G Suite sign-up you’ll be able to purchase one.

The Google G Suite offers three versions:

  • Basic plan – $5
  • Business – $10
  • Enterprise – priced individually depending on security and features

All of them include:

  • Google apps
  • Google calendar
  • Video and voice conferencing
  • Management features

G Suite user experience

Let’s dive into the details. The dashboard menu is simple and straightforward, giving you all the information you need at first glance. However, this is a very subjective issue, and some people tend to say that Outlook has a clearer menu and is thus easier for navigation. The Google Suites app provides you with the possibility to build a multi-page site in no time, and like every other Google App, it is very simple and easy to navigate.

If you’ve purchased one of the G Suite options, you can use your domain name for the creation of these sites. Google G Suite works like any other web-hosting service.

Furthermore, the functionality of Google Apps is what makes this one of the best email providers for business users in the world. Everything is stored on the cloud, but it works perfectly, and the options and combinations for sharing and editing are far greater with Google G Suite than with any other email provider today. As we said above, if you want to access your email through your desktop (since that is the only thing G Suite doesn’t offer you), Mailbird is the ideal solution for that!

Wrap Up

According to thousands of customer reviews, the two best business email providers are Outlook and Google G Suite. Using both comes with amazing benefits. But each of these business email providers has its setbacks. For example, Outlook doesn’t do too good of a job when it comes to app integration. Google G Suite, on the other hand, can’t be accessed through your desktop.

Don’t let these minor disadvantages stop you from using these incredible email providers. With a little help from one popular desktop email client, they can become the best thing that has happened to your inbox!

Get Mailbird, the best email client for business that supports all email providers and helps manage multiple email accounts

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What are the best email providers for business?

Here are the best business email providers currently available:
1. Gmail
3. GMX Mail
4. Zoho Mail
5. Yahoo! Mail
6. AOL Mail
7. ProtonMail
8. Guerilla Mail
9. Mailfence

How much does it cost to get a business email?

On average, a domain name costs $14.99 per year. Website hosting prices vary, but they start at $7.99 per month. If you plan on using a paid email service, expect that it will cost you about $5 per email account.

What are the best free email providers?

There are many free business email providers, but here are the best ones according to customers.
1. Gmail
2. Outlook
3. ProtonMail
4. iCloud Mail
5. Yahoo! Mail
6. AOL Mail
7. Yandex
8. GMX Mail
10. Mailfence

Is Outlook a professional email?

Yes, it is. Outlook is an email service provided by Microsoft. You can use it to create a free account ( But if you want to create a professional branded email address, you will have to sign up for Office 365, a paid service  starting from $12.50 per user/month.

How much does Gmail for Business cost?

Gmail offers business accounts that are quite affordable. The price is $5 per user, per month. If you are willing to invest in a yearly subscription, the cost drops to $50 per user, per year.

Viola Eva

Viola Eva

SEO Consultant from Flow SEO

Published on August 28, 2020


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