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Top 10 Business Email Providers by Features and Price

Posted by Isaac Dumet on February 22, 2021

Top email providers to revamp your inbox

Isaac Dumet

Content Marketer

Published on February 22, 2021
Last Updated on January 20, 2022

Finding the right email provider for your business is not easy. With so many options available, which do you choose?

This guide looks at three key areas to address three common business pain points:

  • User experience – for those who need to find and send emails NOW 
  • Security and privacy – for those who need 100% secure communications
  • Affordability – for those with limited budgets who need to make the most of their tools

Because a budget-friendly email solution is so important for new entrepreneurs and small businesses, we’ve also listed five of the best free email providers.

Let’s dive in and look at the best free and paid business email providers for 2022 and in which use cases they excel. 

Note: This article was originally published in February 2021 and updated in November 2021.

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How to Choose the Best Email Provider for Your Needs

How to Choose the Best Email Provider for Your Needs

At its most basic, an email provider is a service that lets you register an email address and also helps you send and receive messages. 

Most providers offer much more — usually in the form of additional features. However, no email solution excels in everything. Usually, it’s a trade-off between the number and type of features offered and the price. 

Let’s break down what you should look for in an email provider to register your personal or business email address. Here are the main criteria to consider. 

Integrations icon User Experience

The convenience and ease of use of an email program are a high priority for a busy business person.

Having to find workarounds for issues like limited storage, limited remote access, and a small tool set all make for a poor user experience.

Storage

The greater your enterprise, the greater space you’re going to need. Even for personal use, 1 GB is not so much. Conversely, 15 GB (what Gmail offers) is a significant amount for personal use, especially if your emails are mostly text, which takes up minimal space.

Data Number of Text Emails
1 GB Send and receive 5000 emails
15 GB Send and receive 75,000 emails
1 TB Send and receive nearly 41 million emails
Data amount to the number of text emails you can send comparison table

Consider how you keep and send large files because there may be attachment limits. Simply deleting old emails to regain space isn’t always a solution either, as you may need to recall archived documentation to resolve future issues.

Another consideration: check to see if there are limits on how many emails you can send daily. Are you scaling up your email campaigns? 

Customization and tools

In order to have a professional appearance and operate smoothly across multiple channels, consider:

  • A custom domain address 
  • Quick configuration and integration between calendars and task managers you’ll use frequently to accomplish your to-do list 
  • A layout that helps rather than hinders you
  • Ability to file emails using folders or tags/labels for cleaner email management

Choose an email provider that works seamlessly with your routine.

Access emails remotely

If you are constantly on the go, your email should be too. At the very least, you should be able to write and check emails, update calendars, and browse your attachments through the provider’s app. 

Referring back to customization and tools, your email account should make it easy for you to forward tasks to third-party apps, like Dropbox or Trello, from your phone.

Security icon Security and Privacy

Having a secure email service is incredibly important to avoid unauthorized access to your data and third-party applications. It is recommended to use two-factor authentication at the very least. 

Most providers can offer additional features like:

  • Anti-spam technology to weed out malicious emails before they reach your inbox
  • Open-source code to enable you to look at the history of the software and previous bugs

Price icon Affordability

The monthly or yearly cost of an email service is important, especially when you’re on a tight budget. But it isn’t the only thing to consider when thinking of affordability. 

Price

Free versions, like Gmail and Yahoo, may be adequate for personal use or for a small business, but paying for more services is a simple solution for improving or optimizing your workflow.

The breakdown of payments is an important factor. Many providers have options to pay monthly versus annually. Some accept Bitcoin. Some base the price on your storage needs. Overall budget aside, know what these additional selling points add up to.

Ads

Ads are generally only found in free email providers. They are listed under affordability because, depending on how intrusive and frequent the ads are, they can pose a serious cost to your attention span and workflow.

User Support

Even if you’re not moving lots of data over, when the going gets tough, a reliable tech support service offers more value than you may realize.

  • Fast-tracked tickets to get to the bottom of issues quickly
  • Prioritized onboarding experience
  • Learn how to incorporate new features via exclusive webinars or info sessions

Email Provider Limitations

Email Provider Limitations

Most providers offer the basics — an email account, some spam filtering, and of course, the ability to send and receive emails. However, beyond that, it will vary depending on the provider.

Keep in mind that, generally, the more features and the more in-depth the features are, the more it costs. That’s why free email providers tend to be so limited in terms of attachment sizes and customization options.

Most popular providers also offer plenty of single-account-management options but few, if any, multiple-account-management solutions. If you want an easier time managing all your email accounts, an email client is what you’re looking for. The right email client can enhance your email-management experience and allow you to open your email addresses created with different email providers in a single interface. 

Difference between an email provider and an email client

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Top 5 Free Email Service Providers

For many startups and small businesses, sometimes there just isn’t room in the budget to try out multiple email solutions. That’s why we’re opening with this list comparing five of the best free email service providers.

Each of the providers listed below has one specialty they excel in. We recommend trying the one(s) that most align with what you need. If you end up loving it, then you can always upgrade to a paid account later.

Gmail Zoho Mail Lite Yahoo Mail ProtonMail AOL Mail
User Experience
Security and Privacy
Affordability
Free email account providers comparison table
Free Gmail email account

Why Gmail stands out:

  • Accessable from most internet-capable devices
  • 100s of Integrations and Add-ons
  • Supports IMAP, POP3, and Exchange-enabled email address

Capterra

4.8/5

GetApp

4.8/5

Even with all of the Gmail alternatives, the provider still has 1.8 billion users. People love that Gmail is compatible with so many applications, not just the huge set of apps owned by Google. Gmail makes standard interactions accessible. We like them for their price (free) and generous storage capabilities, but they don’t offer a custom domain address. 

User Experience

Gmail’s easy setup and navigation make it a popular choice for users who aren’t overly tech-savvy.

Pros

Cons

  • Basic integration with Google Apps
  • Smart Compose predictive text feature
  • Labels instead of folders
  • Massive library of add-ons and Gmail apps
  • Compatible with Android and iOS
  • IMAP and POP3 supported
  • Custom domain address isn’t offered
  • Can’t search past emails by size
  • Requires device to be online to use

Security and Privacy

Although Gmail has some useful security features, Google itself has had a history of questionable privacy policies.

Pros

Cons

  • Two-factor authentication
  • Spam protection from Google’s advanced technologies
  • Intrusion detection
  • Phishing warnings
  • Does not have end-to-end encryption
  • Not GDPR-compliant
  • Not open-source

Affordability

The average free Gmail account has plenty of perks. While It does come with ads, thankfully, they are easy to ignore.

Pros

Cons

  • Free (for a single user)
  • Ads appear in Promotion tab, making them easy to delete
  • Google Knowledge Base for user support
  • Has ads
  • No dedicated customer support (phone or email)

This is a great free option for someone on a limited budget looking for a complete package from their email. A basic Gmail account comes with plenty of tools and integrates with pretty much everything. The only downside is that Google doesn’t have the best track record when it comes to privacy.

“The user interface is so straightforward and very easy to use. They provide free 15 GB on cloud storage. Email marketing and management is the best. Spam protection is very effective.”

Claude F., CEO

Zoho Mail lite

Why Zoho Mail Lite stands out:

  • Free plan comes loaded with features
  • Custom domain address
  • Useful Add-Ons

Capterra

4.4/5

G2

4.5/5

PCMag

3.5/5

Zoho Mail sets itself apart as a provider because it is specifically designed to work with teams. It’s a popular option for those looking for an affordable business email. Our personal experience with Zoho Mail taught us that it was great for customizing the layout, but their mobile app seems fairly basic, and the storage limit could be bigger.

Zoho Mail user interface

User Experience

A Zoho Mail account lacks the integration options of a Gmail account. However, the custom domain address can more than makes up for it for a business on a budget.  

Pros

Cons

  • 20 MB attachment limit
  • Custom domain email address available
  • Hassle-free migration tool to move your data
  • Integrated well with Zoho apps
  • Streams and mentions instead of CC-ing
  • Only 5 GB of storage
  • Limited non-Zoho software integrations

Security and Privacy

Zoho Mail Lite’s security features are middle-of-the-road when comparing the best free email account providers. However, Zoho Mail is GDPR-compliant, meaning it respects user privacy more than even Gmail.

Pros

Cons

  • Two-factor authentication
  • Intrusion detection
  • Fully GDPR-compliant
  • Basic spam protection
  • Detailed security policies
  • No end-to-end encryption
  • Occasionally flags important emails as spam
  • Not open-source

Affordability

Zoho Mail Lite is a great value for what you get, especially as there are no ads. 

Pros

Cons

  • Free
  • Supports up to five users on one plan
  • 24/7 email support
  • Zoho Knowledge Base
  • $1 per user per month; comes with 5 GB per user
  • Completely ad-free
  • No live chat support

There really isn’t a better option for small teams with limited budgets. This is also the only free email provider that offers a custom domain address, which is itself a major selling point. The trade-off is storage space. The amount you get is tiny, especially when you consider that it’s shared among the five users. 

Zoho Mail is exceptionally flexible and easy to use. You can quickly and easily point your domain registrar to Zoho servers and be up and running in literally minutes. They don’t charge for multiple domains, and you can have as many alias emails with whatever domain you want to be sent to a single account.”

Chris W.

Yahoo mail

Why Yahoo Mail stands out:

  • 1 TB of storage
  • Customizeable folders
  • Excellent anti-spam technology

Capterra

4.1/5

G2

3.6/5

GetApp

4.1/5

Yahoo has been around for quite some time. They’ve managed to keep themselves high on the list with their unbeatable storage space and attractive folder organization. People who get a lot of incoming photos to their inboxes are big fans of Yahoo Mail because it automatically populates photos in a gallery.

Unfortunately, most reviews have qualms with the number of ads you’ll get in your inbox.

Yahoo mail ads

User Experience

Yahoo Mail isn’t as user-friendly as some of its competitors. The main advantage that comes with a Yahoo Mail account is the incredible amount of storage provided.

Pros

Cons

  • 1 TB of storage
  • 25 MB attachment limit
  • Easy to customize folders
  • Compatible with Android and iOS
  • IMAP and POP3 supported
  • Can’t customize domain address
  • Can’t forward emails without paying for it
  • Mobile app is slow and clunky
  • Limited ntegration options
  • Barely updated anymore
  • Requires an active internet connection

Security and Privacy

Zoho Mail Lite’s security features are middle-of-the-road when comparing the best free email account providers. However, Zoho Mail is GDPR-compliant, meaning it respects user privacy more than even Gmail.

Pros

Cons

  • Two-factor authentication
  • Superior anti-spam technology
  • Not GDPR-compliant
  • Reports of inconsistent spam filtration
  • Not open-source

Affordability

The email program is a little iffy in this area. Despite being free, Yahoo Mail users will typically see far more ads than other email account users. 

Pros

Cons

  • Free
  • Detailed user support forums
  • There’s plenty of ads
  • Ads appear in mail and on the right side of the window
  • User support is slow to respond

Yahoo Mail is the inverse of Zoho Mail Lite. It lacks almost everything Zoho provides. However, what you get instead is an incredible amount of storage. At 1 TB, basic Yahoo Mail has more storage than even many paid email providers. 

“The user interface for Yahoo Mail is quite primary and easy to use. It places a high priority on the security and privacy of its users’ data and communications. In addition, its spam filter is highly effective, preventing all spam virtually from reaching your inbox.”

Fadiah R.

ProtonMail

Why ProtonMail stands out:

  • Encrypted Calendar
  • End-to-end encyption
  • Access to ProtonVPN included

PCMag

4/5

G2

4.4/5

GetApp

4.4/5

Based in Switzerland, ProtonMail is well known for its dedication to privacy. Your messages are end-to-end encrypted. We love that the company is designed and maintained by open-source code so you can see what is being done to fix bugs and continue to improve. The free version doesn’t offer a lot of storage or customer support, but the peace of mind that your messages are not in the wrong hands is a huge bonus.

ProtonMail security how it works

User Experience

ProtonMail’s features are focused on user privacy, offering tools (like a VPN) that no one else does. However, the amount of storage provided with a basic account is small.

Pros

Cons

  • 25 MB attachment limit
  • Integrated calendar, contacts, and instant messaging
  • Encrypted calendar
  • Custom labels
  • Comes with free ProtonVPN
  • Compatible with Android and iOS
  • PGP support
  • Only 500 MB storage
  • Doesn’t work with an existing email account
  • Web interface can be slow
  • No custom domain address
  • Limited integration with email clients
  • Search and organization features are limited
  • POP3 not supported

Security and Privacy

ProtonMail is THE place to create an email account for people concerned about their online privacy. A basic account comes with plenty of security and privacy features.

Pros

Cons

  • Zero access to user data
  • End-to-end encryption
  • Password-protect messages to recipients
  • Two-factor authentication
  • Can send emails with expiration dates
  • GDPR-compliant Nearly impossible to hack
  • Open-source

Affordability

Although it’s ad-free, ProtonMail does have some downsides — namely, the cap on the number of messages that can be sent in a day and limited user support options.

Pros

Cons

  • Free
  • Online help forums
  • Can only send 150 messages a day
  • Completely ad-free
  • No dedicated live support

ProtonMail is the best option for anyone who prioritizes the privacy of their communication. No other email program on this list has the encryption options of ProtonMail. The main downside, however, is that your integration options will be limited. 

“What I appreciate the most is that this platform really takes care of your information as a user. I had unpleasant experiences with similar platforms that promise to take care of your data and what they really do is extract your information and interests and sell your preferences to third parties in order to bombard you with advertising, but ProtonMail is not like that.”

Francisca T.

AOL Mail

Why AOL Mail stands out:

  • Adjustable spam filtering
  • Large storage limit
  • Iconic message notifiction

PCMag

4/5

There was a time when AOL Mail was as ubiquitous as Gmail. It’s had plenty of ups and downs, but the provider is still reinventing itself. With spam filtering surpassing what Gmail provides and a large 250 GB storage limit, AOL Mail still has plenty to offer.

User Experience

AOL Mail provides its users with a good amount of storage and an icon message alert. Sadly, it lacks some of the basic features that are standard for email providers.

Pros

Cons

  • 250 GB storage
  • 25 MB attachment limit
  • Can unsend sent emails
  • Classic in-browser “You have mail” message alert
  • POP3 and IMAP supported
  • Can only attach local files
  • No importing contacts from social media
  • Few integration options available

Security and Privacy

AOL Mail has surprisingly strong security features with its customizable spam filter strictness.

Pros

Cons

  • Adjustable spam filter strictness: Low, Medium, or High
  • Can auto-disable embedded links
  • No custom domain address
  • Not GDPR-compliant
  • Not open-source

Affordability

Like Yahoo Mail, AOL Mail users can expect to see plenty of ads. One advantage this email program has is its strong user support options.

Pros

Cons

  • Free
  • 24/7 chat and phone support
  • Online help forums
  • Plenty of ads
  • Ads will appear in the right-most column, as in-line banners, and in empty folders

The free version of AOL Mail is hard to recommend for businesses. Frankly, most of the other options on this list do what it does, but better. The advantage AOL Mail does have is its spam filtering and user support options. Most free email account providers only offer user forums and maybe tickets. AOL goes all out in this area in comparison.

“My first email was with AOL, and it still works wonderfully. By far one of the superior email software available, and unlike many others, it doesn’t track your every move.”

Seth S.

Comparing the Best Free Email Providers for Business

Although generally more limited compared to paid options, free email account alternatives can still provide a lot of value. Look at the chart below to see a summary of what each provider covered above excels in.  

Best All-around Gmail
Best for Small Teams Zoho Mail Lite
Best for Storage Yahoo Mail
Best for Privacy ProtonMail
Best for Security AOL Mail
Best free business email account provider per category

Each of the options mentioned can benefit your business. It’s just a matter of determining which best addresses the pain points you’re trying to solve.

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Top 5 Paid Email Providers for Small Businesses

If you’re looking for a more feature-rich small business email provider, then it’s best to go for a paid option. Yes, you’ll incur a monthly or yearly cost. But what you get is access to a lot more tools, more customization opportunities, and the removal of ads.

We’ve reviewed the five best paid email providers. Like the list above, each has a specialty we highlight. This should help you determine whether it’s a good idea to upgrade or switch providers.

Google Workspace Zoho Mail Premium Yahoo Mail Pro ProtonMail Professional Fastmail
User Experience
Security and Privacy
Affordability
Paid email account providers comparison table
Google Workspace

Why Google Workspace stands out:

  • Integrates with nearly any app
  • 150 person video conferences with Google Meet
  • Can be accessed on any internet capable device

Capterra

4.7/5

G2

4.6/5

PCMag

4/5

Google Workspace (formerly known as G Suite) stepped onto the scene as a single unified experience for working online. They integrate all of the collaboration and communication tools you can find across Google Apps into one plan, and the more you pay (there are three tiers), the more perks you get.

Custom-domain email addresses and Google Meet catch our eye, but the added customer support is a huge bonus too.

Google Workspace collaboration

User Experience

Google Workspace takes what was offered in a basic Gmail account and supercharges it — more integrations, first-party apps, and you can now customize your domain address.

Pros

Cons

  • 15 GB plus additional storage in Google Drive
  • 25 MB attachment limit
  • Custom domain email address
  • Google Endpoint Management (for Standard and Plus)
  • Video conferencing for up to 150+ participants with
  • Google Meet Cloud Search for first-party data (for Standard and Plus)
  • Available on most devices, including mobile devices
  • For unlimited storage you need to pay for 5 users
  • Regular name changes can make it hard to keep up with updates
  • Need to have internet access to log into your account and use the apps
  • No desktop app

Security and Privacy

You get a lot of the same security and privacy features with Google Workspace that you would with Gmail.

Pros

Cons

  • Adjustable spam filter strictness: Low, Medium, or High
  • Highly advanced filtering
  • Not GDPR-compliant
  • Not open-source

Affordability

There’s a lot of value packed into a Google Workspace account. However, it can be pricey when compared to its competitors.

Pros

Cons

  • $6 USD / Month for Business Starter
  • $12 USD / Month for Business Standard
  • $18 USD / Month for Business Plus
  • Ad-free
  • 24/7 email and phone support
  • Knowledge base and forums
  • Price is more expensive than alternatives

Google’s Gmail already came with a wide range of tools. The paid upgrade, Google Workspace, only expands what’s available while also smoothing out some of the basic version’s faults, such as the lack of a custom domain address. Its only two downsides are, again, a poor privacy track record for the company and how expensive it can be compared to similar paid alternatives.

“Generally fantastic – we have a lot to worry about in the IT team, but Google Workspace is almost never one of those things. Everything just works, customer service has been consistently great when needed, and the software suite is unparalleled in breadth and usability.”

Oliver D.

Zoho Mail Premium

Why Zoho Mail Premium stands out:

  • Integrates with Zoho apps
  • White labeling
  • S-MIME encryption service

GetApp

4.4/5

G2

4.5/5

PCMag

3.5/5

You’ll get the standard Zoho features along with quite a bit of added storage and offline access. We are fans of the white-labeling feature, which enables you to give safe access to reports you have created.

Zoho Mail premium UI

User Experience

Zoho Mail Premium email accounts have a lot of the same features as the basic version. That includes the limited storage space. 

Pros

Cons

  • 50 GB storage
  • 20 MB attachment limit
  • Email hosting for one domain
  • Email recall Email backup and restoration
  • White labeling Integration with other Zoho apps
  • Compatible with Android and iOS
  • IMAP and POP3 supported Offline access
  • Far less storage than others on this list
  • Search filtering can be clunky to use

Security and Privacy

You get some enhanced privacy options when you opt for the paid version of Zoho Mail. 

Pros

Cons

  • Two-factor authentication
  • S-MIME encryption service
  • Encryption in transit and at rest
  • GDPR-compliant
  • May need to occasionally unblock senders as the system can be too sensitive
  • Not open-source

Affordability

For its price, Zoho Mail Premium is a good option for small businesses. The additional cost will be less than others on this list, assuming your number of employees on the account isn’t too many more than five.

Pros

Cons

  • $4 USD / Month for Zoho Mail Premium
  • Ad-free
  • 24/7 live chat and toll-free phone support

Zoho Mail Premium is more of the same compared to its free version — more user support options, features, and integrations. Although this version has more storage, it still isn’t a lot. 

“Zoho Mail is one of the most reliable and secure mailing service apps. It gives me a smooth and secure interface to send and receive emails, plus the draft and editing tools are well enough to do things that I want. Sending mails with Zoho gives me a professional workspace with many valuable tools and add-ons while connecting my mailbox to other Zoho products.”

Allan A.

Yahoo Mail Pro

Why Yahoo Mail Pro stands out:

  • 1 TB storage limit
  • Powerful spam filtering
  • Supports IMAP and POP3

Capterra

4.1/5

G2

3.6/5

GetApp

4.1/5

Yahoo Mail Pro doesn’t have a lot to differentiate it from its free plan. Its major selling point is that it is ad-free and you can now forward emails. If your storage needs go beyond 50 GB, this would be the best option for you.

User Experience

Yahoo Mail Pro email account users can expect a much better user experience thanks to the faster loading speed, incredible storage space, and additional features. 

Pros

Cons

  • 1 TB of storage
  • 25 MB attachment limit
  • Can now forward emails
  • Faster loading (compared to free version)
  • Calendar and contacts
  • Compatible with Android and iOS
  • IMAP and POP3 supported
  • No custom domain address option
  • Cannot create folders
  • Limited features compared to others on this list
  • Calendar and contacts crash more frequently on mobile

Security and Privacy

Like its free version, Yahoo Mail Pro retains its powerful anti-spam filters, with some even saying it’s stronger than Google’s email programs.

Pros

Cons

  • Two-factor authentication
  • Very strong spam filtering, even better than Gmail
  • Not GDPR-compliant
  • Not open-source
  • No login attempt notifications

Affordability

Being a Yahoo Mail Pro user isn’t too expensive, and it’s a great value for anyone looking for a simple email program.

Pros

Cons

  • $3.49 USD / Month for Yahoo Mail Pro
  • Ad-free
  • Priority customer support and easy cancellation

The price of Yahoo Mail Pro is almost worth it because of the fact that it entirely removes ads. Without the ads, the email program runs faster and with fewer bugs (from what we can tell). Although it is still bare-bones compared to competitors, that simplicity could be seen as a plus for someone who just wants a basic but reliable email account.

“Yahoo Mail is very simple to use. Almost too simple. There isn’t a whole lot to it, but it is a great tool for those that do not require a lot of automation with their email. It’s easy to drag and drop, respond, forward – all the basic tasks of email. The app is easy to use as well.”

Sheila K.

ProtonMail Professional

Why ProtonMail Professional stands out:

  • 5 custom email addresses
  • Password-protect messages to recipients
  • Can see all sessions logged into your account 

PCMag

4/5

G2

4.4/5

GetApp

4.4/5

The professional plan from ProtonMail is a great option to help you keep things secure and support their strict policy to stay away from ads. They offer an impressive five secure custom email addresses for one plan and certainly enough storage for a small organization. The customer support improves with this paid plan as well.

User Experience

ProtonMail Professional comes with a lot of new features that are great for privacy-concerned businesses. However, storage capacity is still an issue.

Pros

Cons

  • 5 GB of storage per user
  • 25 MB attachment limit
  • 5 custom email addresses
  • Unlimited sending limit
  • Catch-all service for custom domains
  • Short email domain for sending and receiving messages
  • Compatible with Android and iOS
  • IMAP and POP3 supported
  • Extremely limited storage, especially compared to the rest of the list
  • This plan also limits the amount of daily messages that can be sent

Security and Privacy

The security and privacy features get a boost with the paid version of ProtonMail, and it’s a great product for managing teams.

Pros

Cons

  • Password-protect messages to recipients
  • Can see all sessions logged into your account
  • Two-factor authentication
  • Get a special encryption key so only recipients on your emails can read them
  • Access to ProtonVPN
  • Excellent spam filtering
  • Open-source

Affordability

This email program is very affordable, as its monthly costs are less than options like Google Workspace. 

Pros

Cons

  • $8 USD / Month for ProtonMail Professional
  • Ad-free
  • Multi-user support

ProtonMail Professional takes all of the good things available in the free version and multiplies them by one hundred. The level of oversight and control over your own privacy is incredible. Like Zoho, however, storage is pretty limited.

“ProtonMail is the best mail service I have used. I like that both its free and paid versions are of total quality. Its interface is incredible, it has a vanguardist design and is very intuitive, which allows you to navigate through the platform without any kind of inconvenience.”

Helen P.

Fastmail

Why Fastmail stands out:

  • Unlimited aliases
  • Customizable filters and auto-replies
  • Bayesian filtering

PCMag

3.5/5

G2

3.4/5

We’ve opted for Fastmail as our final choice in the paid email provider category. Sadly, AOL Mail’s paid version doesn’t offer enough to warrant the cost in our opinion. By going with this email solution, you get an incredible amount of flexibility if you own multiple domains or need a lot of aliases.

User Experience

The user experience of Fastmail is the weakest, in our opinion, among the options on this list. One redeeming factor is the ability to create virtually infinite aliases on a single account.

Pros

Cons

  • 2 to 100 GB storage depending on the plan
  • Keyboard shortcuts
  • Customizable filters and auto-replies
  • Less cluttered layout
  • Faster than Google apps
  • IMAP access
  • Very limited storage even at the most expensive plan
  • No labels or smart folders to organize mail
  • No task manager
  • Limited tools
  • New features are almost non-existent
  • Few to no third-party integrations

Security and Privacy

In both security and privacy features, Fastmail tends to do better than other paid email account alternatives. 

Pros

Cons

  • GDPR-compliant
  • Limited encryption while messages are in transit
  • Uses Bayesian filtering
  • Disables suspicious links
  • Open-source

Affordability

Fastmail is a fine option for small teams; however, it can get pricey when adding several users.

Pros

Cons

  • Basic – $3 USD / Month for each user Standard
  • $5 USD / Month for each user Professional
  • $9 USD / Month for each user
  • Ad-free
  • Ticket support
  • No feedback channel
  • Delayed responses, as support team based out of Australia

Fastmail really only excels in one area — allowing for multiple aliases. If you’re part of a business that has a high volume of online interactions with multiple customers, this might be the right option for you. If this scenario doesn’t match your circumstances, then we recommend any of the other paid alternatives. 

“Fastmail’s service is a powerful, privacy-focused alternative to other business email providers. Migration from G Suite was easy, and support has been nothing but fantastic.”

Ben M.

Comparing the Best Paid Email Providers for Business

Like with the Best Free Email Providers for Business section, the options mentioned here generally all have competitive advantages. Depending on your needs, this means one or two options may better suit your business over the rest.

Best for Integrations Google Workspace
Best for Small Businesses Zoho Mail Premium
Best for Cloud Storage Yahoo Mail Pro
Best for Security ProtonMail Professional
Best for Aliases Fastmail
Best paid business email account provider per category

Ranking the paid email account providers is a little tougher. Because of their cost, most email account providers try to offer more to be competitive. This means that if one email program doesn’t work out for your business, switching to an alternative won’t be jarring.

Conclusion

There’s no such thing as the best email provider for everyone because each one of the top tools on the market has its benefits for different needs. We hope we’ve helped you choose your own best fit.

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FAQs about Top Email Providers

What is an email provider?

An email provider hosts your email address and enables you to send and receive emails. Great providers also offer additional features.

What is the difference between an email provider and an email client?

An email provider is an app where you can register your email. An email client is an application that can run your email, as well as other integrations on your desktop.

What are the best email providers for business?

— Google Workspace is a superior email provider for businesses because it offers a wide variety of tools your business can use to streamline operations. With video conferencing for 150 participants, it’s hard to beat.
— ProtonMail Professional is a good option for small businesses because you get exceptional privacy and custom email addresses. It is not recommended for large teams with extensive email marketing needs.
— Zoho Mail Premium has some of the best features for business email, such as email backup and restoration, email recall, and white labeling.

What are the best free email providers?

— Gmail is a really attractive free email provider for small businesses because of all of the applications you can integrate. The only downside is that you can’t get a custom domain.
— Yahoo Mail appeals to people looking for free email providers because of the folder customization capabilities. If you don’t mind the ads, it otherwise has a very simple and attractive layout.
— ProtonMail is the unrivaled provider for anyone who wants peace of mind that their emails will not be compromised without paying a high cost.

Which email provider has the most storage?

Yahoo Mail outshines all of the other email providers with 1 TB of storage.

Which email provider has the best security?

ProtonMail offers the highest-caliber security to its customers, thanks to their security-focused origins and up-to-date privacy policies.