The two best business email providers today

Posted by Viola Eva on August 25, 2018

Viola Eva

Viola Eva

SEO Consultant from Flow SEO

Published on August 25, 2018

When you are starting your own business, you will notice how many important decisions you’ll have to make on a daily basis. One of those decisions is choosing the right business email provider that can fulfill the needs of your growing company. You have to think about scalability, performances, technical support, regular updates and apps integration.


For all free or low-cost business email providers there, Mailbird is also a great low-cost option for desktop email clients as this is one of the main reasons why existing businesses choose Mailbird over the competition!


The great trinity includes Microsoft, Google and Amazon Web Services (AWS). In order to be of help, we are going to focus on the significant providers primarily because they are the most popular ones, and they provide excellent support for their clients. That doesn’t mean that you can’t find other email providers that would suit your company better than the ones we describe here. For reference, you can also take a look at:


  • iCloud
  • Yahoo Mail
  • AOL Mail
  • Zoho Mail
  • GMX Mail
  • Yandex Mail
  • Lycos Mail


All of the above offer a free, basic email service, although if you want a professional email, you might want to subscribe to the more advanced version.


Mailbird is a Windows-based email service that works great with the business email providers we have picked out for our list. In this article, we will be looking at Microsoft Outlook and Google G Suite a little bit closer. We are going to go into detail about each of them, focusing on both the good and the bad sides of the provider.



Microsoft Outlook is one of the best business email providers


Let’s start our review with Microsoft Оutlook as one of the best business email providers. The first thing you’ll notice with Outlook is that it gives you a preview pane where you can see your inbox and messages at the same time. You can manage your preview pane to be on the right of your inbox or below it. Another great feature is that you can integrate it with popular social networks like Facebook, Twitter or LinkedIn.


You can also view the attached documents inside your inbox with the Office Web apps and save some time and storage space by avoiding downloads. You can even look at the attached pictures as slideshows inside the email. One of the best things about Outlook, however, is that the interface is pretty clean and simple, making it easy for navigation. The feature that is the favourite among business is the attachment size, which can go up to 300MB in file size if you attach it with SkyDrive.


However, what makes Outlook one of the top business email providers is the added option for instant messages. You can switch between the Facebook chat and the IM chat in real time mid-conversation. You can also do a video Skype call and add an alias email address for yourself. If nevertheless, you think you need more productivity features and better app integration in Outlook then Mailbird can fill in that gap. You can integrate business apps like Asana, Degoo,, Slack, Todoist and others with the email client.



Google G Suite as one of the best business email service providers


Google G Suite (Google Apps) is regarded as one of the best business email service providers since it was launched on the market and promoted as an email for small businesses and large companies. The best part about the Google G Suite is that it includes the dominant and stylish Google Docs, Sheets and Slides. It has simple features and an elegant design, combined with intuitive and user-friendly management. The working capacity is the same across all devices, including desktop and mobile, and it has fine-tuned collaboration and revision-tracking features.


The bad side to the Google G Suite is that is doesn’t include a desktop app, and offline editing is available only in the Chrome browser, which requires the additional download of files. However, this is where Mailbird comes in with the full integration of the Google G Suite as a Windows desktop email client, so it will be easy for you to turn the negative into a positive.


What you should care about the most is the fact that Google Docs, Sheets and Slides are the perfect formats for teams to share information, work on documents and input comments. The Google Drive is available for everyone, even with the basic free Gmail account. However, if your company has more members on the team, you will want to upgrade and purchase the Google G Suite. The monthly subscription starts at $5 for the basic package.


You will also have to create an individual account for Google G Suite since you can’t transform your free Gmail account into a business one. If you don’t have a domain name by now for your business, during the Google G Suite sign up, you’ll be able to purchase one.


The Google G Suite offers three versions:


  • Basic – $5
  • Business – $10
  • Enterprise – priced individually depending on security and features


All of them include:


  • Google apps
  • Google calendar
  • Video and voice conferencing
  • Management features


Let’s dive into the details. The dashboard menu is simple and straightforward, giving you all the information you need at first glance. However, this is a very subjective issue, and some people tend to say that Outlook has a clearer menu and is thus easier for navigation. The Google Suites app provides you with the possibility to build a multi-page site in no time, and like every other Google App, it is very simple and easy to navigate.


If you’ve purchased one of the G Suite options, then you can use your domain name for the creation of these sites. Google G Suites works like any other web-hosting service.


Furthermore, the functionality of the Google Apps is what makes this one of the best business email providers in the world. Everything is stored on the cloud, but it works perfectly, and the options and combinations for sharing and editing are far greater with Google G Suite than with any other email provider today. As we said above, if you want to access your email through your desktop, since that is the only thing G Suite doesn’t offer you, then Mailbird is the ideal solution for that!


For all free or low-cost business email providers there, Mailbird is also a great low-cost option for desktop email clients as this is one of the main reasons why existing businesses choose Mailbird over the competition!


Viola Eva

Viola Eva

SEO Consultant from Flow SEO

Published on August 25, 2018


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