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Thank-You Emails After an Interview: 10 Perfect Samples

Posted by Christin on November 18, 2020

How to write a thank you email after an interview

Christin
Marketing Manager

PR & Media Relations Supporting the team by communicating Mailbird and its great features to existing and potential users and media.

Published on November 18, 2020

Congratulations, you’ve finished the interview! The hard part is over, but now the dreaded wait begins. However, whilst the interview is done, you still have a chance to stand out from the other candidates. How? With a simple, well-crafted thank-you email after the interview.

In fact, a survey by Accountemps of more than 500 HR managers showed that over 90% of them thought a thank-you note was “helpful” when deciding on the candidate. A well-written note to the hiring manager can reinforce your desire for the job. 

Need help writing the perfect professional email that will raise your chances of scoring that dream job? Read on to find out the key components to writing a thank-you note, along with ten perfect samples to get you started.

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Key Components to Writing a Thank-You Email 

Key components of a thank you email after an interview

There are several elements to a good post-interview thank-you email. The tone and style of the thank-you note should match your personality, the position you’re applying for, and the industry. However, there is a general structure you can follow, which we’ve outlined below.

  1. Greetings. First, you’ll want to make sure you address the interviewer directly in the email, now that you’ve met them. Avoid using general terms like “sir” or “madam.”
  2. Body. Begin by expressing gratitude for the opportunity and the time they took to interview you. Let them know you’re very interested in the job and why you’re qualified for it. Add a personal touch by recalling a specific part of the conversation during the interview.
    Next, add a call to action within the email. For example, you could offer to provide additional information, a portfolio, or a reference from a previous manager.
  3. Sign off. At the end of the email add a professional signature that also has your contact information. Finally, send the email with a clear and concise subject line.

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Tips Before Sending the Thank-You Email

Before hitting the Send button, make sure you’ve done the following:

  • Proofread. Proofreading your email is essential. Sending an email with a typo or grammar mistake in it will give off an unprofessional impression. Use a tool like Grammarly to triple check your email for any mistakes, no matter how long or short it is.
  • Fact check. Make sure you’re addressing the right person. More importantly, get the spelling of their name right. It’s worse to misspell their name than to address them as Sir or Madam. If you’re unsure, you can use LinkedIn or check the company website.
  • Schedule the email. You can write the email after your interview so that it is fresh in your mind. However, you might want to schedule it so that it appears in their inbox at the right time. We recommend scheduling it for the first half of their next workday.

10 Great Sample Thank-You Emails After Interview

Ten thank you email samples

If you’re unsure or feeling stuck with your thank-you note, we’ve got ten great samples below to help you out. Each of the email samples is for different cases, so take a look at which one best applies to your situation.

1. General Follow-Up Email After Interviews

Dear <insert interviewer’s name>,

It was a pleasure meeting you today! 

Thank you for taking the time to interview me. I enjoyed learning about <insert company name> and the position, and I also liked our conversation about <insert specific topic>. 

I am confident that my unique experience as a <insert job position> really set me up for success at <insert company name>. Please let me know if there is any additional information I can send you.

Looking forward to hearing from you. I hope you have a great day!

Cheers,

<Your full name>
<Your contact telephone number>

This is a general follow-up email template that can be used for almost any job. As discussed above, the first part of the email is where you express your appreciation for their time. This is followed by an interesting part of the interview. Finally, the call to action is placed towards the bottom of the email.

2. Share a Mutual Interest

Dear <insert interviewer’s name>,

It was wonderful meeting you today, and I really appreciate you setting aside time to interview me. It was lovely chatting about our <insert mutual interest>! 

I’m very excited to be considered for <insert job position>, in addition to all of the potential opportunities <insert company name> presents! 

Thank you so much for your consideration, and I hope you have a great rest of your day.

Best,

<Your full name>
<Your contact telephone number>

This email template is tailored towards an interview where you may have shared a mutual interest. For example, if you both enjoy beach volleyball or pottery, then this is a great point to include. Similar to the first general email, this template can be used for all job positions.

3. Social Media-Specific Job

Dear <insert interviewer’s name>,

It was lovely meeting you today! 

I really appreciate you taking the time to interview me. I wanted to electronically provide you with my social media accounts, for the sake of ease. I’ve tried various social media strategies over the years and have built a significant following. 

You can find me on the following platforms:

  • Facebook: <insert Facebook URL>
  • Twitter: <insert Twitter URL>
  • Instagram: <insert Instagram URL>

Thank you so much for considering me for <insert job position>. I look forward to hearing from you, and I hope you have a wonderful day!

Best,

<Your full name>
<Your contact telephone number>

Use this template if you’re going for a social media-specific job. If you weren’t able to showcase your social media work during the interview, then make sure to include these links in the email.

4. Thank-You Email After Phone Interviews

Dear <insert interviewer’s name>,

Thank you for taking time out of your day to call me for an interview. It was great speaking with you! 

I appreciate you considering me for <insert job position> at <insert company name>. If you’re interested in taking a look at my portfolio, then please find it here: <insert portfolio URL>

Please feel free to reach out with any further questions. I hope you have a lovely day!

Kind regards,

<Your full name>
<Your contact telephone number>

Remember, even if the interview wasn’t face to face, you still want to send a thank-you note. A thank-you email after a phone interview isn’t much different from the other emails. You still want to follow the general structure of showing gratitude, expressing interest in the position, and providing a call to action with relevant information that will help your application.

5. Video/Skype Interview

Dear <insert interviewer’s name>,

I really appreciate you taking the time to interview me today! 

It was very useful to have a visual tour of the office – it provided me with an idea of the office environment. Thank you for considering me for <insert job position>, even though we were unable to interview in-person. 

I look forward to hearing from you, and I hope you have a great day!

Best wishes,

<Your full name>
<Your contact telephone number>

Sometimes it’s not possible to show up to an in-person interview. Use this email template to showcase your gratitude for them showing you around the office and meeting some of the team.

6. Strictly Virtual Position Interview

Dear <insert interviewer’s name>,

Thank you so much for setting aside the time to interview me! 

I really appreciate being considered for <insert job position>, and I’m looking forward to learning more about life as a virtual employee at <insert company name>. 

If you have any further questions, please don’t hesitate to reach out. I hope you have a lovely day!

Best wishes,

<Your full name>
<Your contact telephone number>

As remote working becomes more popular, chances are that you may have had a virtual interview. Communication is key to remote working teams. Therefore, sending a thank-you note to demonstrate your communication skills is essential.

7. I Have Further Questions That Didn’t Arise in the Interview

Dear <insert interviewer’s name>,

Thank you so much for taking the time to interview me today! 

I really enjoyed our discussion regarding <insert conversation topic>. A few questions came up after the interview that I would like to check with you.

  • <Question 1>
  • <Question 2>

I appreciate your consideration for <insert job position>. Looking forward to hearing from you, and hope you have a wonderful day!

Best wishes,

<Your full name>
<Your contact telephone number>

Sometimes it’s difficult to think of questions during the interview. However, the follow-up email provides a brilliant opportunity to ask any questions that didn’t arise during your conversation. Remember to keep the questions relevant to the job position and company.

8. “I Really Blew It” Interview

Dear <insert interviewer’s name>,

It was wonderful meeting you earlier today. Thank you so much for setting aside time from your busy schedule to interview me!

I really appreciate being considered for <insert job position>. I wanted to electronically provide you with my portfolio; please find it here: <insert portfolio URL>

Additionally, a former manager will be reaching out regarding my best project. Looking forward to hearing from you, and hope you have a great day!

Best wishes,

<Your full name>
<Your contact telephone number>

Interviews don’t always go as planned. We’re all human! Luckily, a follow-up can make up for some of the information you missed during the interview. Use the opportunity to bolster your application by sending a link to a relevant portfolio. You may even want to contact your reference to ask whether they could help you out.

9. You’ve Already Followed Up But Still Haven’t Heard Back

Dear <insert interviewer’s name>,

I really enjoyed interviewing with you last Thursday, and I wanted to touch base. Do you need anything further from me, in order to help the process? I hope you are well and am wishing you a great day.

Kind regards,

<Your full name>
<Your contact telephone number>

You may have already sent your thank-you note but didn’t receive anything in return. If this is the case, then you might want to touch base with the person a week later.

10. You Didn’t Get the Job But Want to Keep a Relationship

Dear <insert interviewer’s name>,

Thank you very much for considering me for <insert job position>. While I was disappointed to hear I wasn’t the right fit, I’m sure you did a great job of choosing the best candidate! I would love to stay in touch, as I enjoyed our conversation. Please find my LinkedIn here: <insert LinkedIn URL>

And please let me know if any opportunities arise in the future. I hope you have a lovely day!

Best wishes,

<Your full name>
<Your contact telephone number>

It usually takes several attempts until you find the right position. If you didn’t get the job, make sure to leave a positive impression by thanking them for being considered. Let them know you’d like to stay in touch in case any further opportunities arise.

Post-Interview Thank-You Email FAQs

1) How Soon Should You Send a Thank-You Email After an Interview?

Send a thank-you note within 24 hours of the interview. You want to still be fresh in the person’s mind. The only exception is if the interview is on a Friday afternoon — then, schedule the email to be sent out first thing Monday morning. We don’t recommend sending an email over the weekend; otherwise, it’ll be at the bottom of the inbox on Monday.

2) Is It Okay to Send a Thank-You Email After an Interview?

Yes! In fact, we highly encourage you to send a simple thank-you note after your next interview. This will not only show your appreciation for the person’s time, but it also amplifies your interest and eagerness for the job.

3) What Should the Subject Line Be for a Thank-You Email After an Interview?

A subject line needs to be clear and concise; otherwise, it risks not being opened. Some examples of good subject lines include:

  • “Thank you!”
  • “Great meeting you today/yesterday!”
  • “Thanks, [interviewer’s name]!”
  • “Thank you for your time today/yesterday!”
  • “Thank you — [Job Title]

4) Can I Send a Thank-You Email a Week After an Interview? 

There are no official rules when it comes to thank-you emails. We recommend sending them within 24 hours of the interview to increase your chances of getting the position. However, there are circumstances where this is not possible. Or sometimes we simply forget. If you find yourself in this situation, don’t be put off from sending an email, even if it’s a week late.

It’s better to send an email late than never to send one at all. Don’t forget, the goal of the email is to express your sincere gratitude for the opportunity of the interview. Even if you don’t get this job, you never know when your path with the interviewer might cross again in the future.

Thank You for Your Time!

Writing a thank-you email after an interview is an important part of getting the job you applied for. Not only are you showing your appreciation and professionalism, but it also leaves a positive impression on the interviewer and potential future employer.

Unfortunately, it’s much too easy to forget to send that all-important email. To avoid this, we recommend you try out the Send Later function from Mailbird — an email management tool where you can check and organize multiple email accounts in one place.

Pro tip: Add your own signature to the end of the email to come across like an expert.

Get Mailbird, the Best Email Client for Business

Try Mailbird for Free


Christin
Marketing Manager

PR & Media Relations Supporting the team by communicating Mailbird and its great features to existing and potential users and media.

Published on November 18, 2020

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