4 Options for a “Keep In Touch” Email Sample in 2020

Posted by Christin on August 13, 2020

Keep in touch email sample options
Christin

Christin
Marketing Manager

PR & Media Relations Supporting the team by communicating Mailbird and its great features to existing and potential users and media.

Published on August 13, 2020

Looking for the perfect “keep in touch” email sample?

Ah, the dreaded “keeping in touch” email. It often comes across as clunky — or worse, downright awkward. How do you reach out to someone for merely the sake of keeping up the relationship? It’s easy with friends and family. You just reach out with a specific memory or sentiment, and voilá! You’re back in the swing of things in no time.

What if you could do the same with your business contacts? These working relationships often blur the lines of business and friendship. Regardless of the level of professionalism in your connection with another, there are probably details you remember about them. This could be simply his love for golf or her cat’s name. Whatever little nugget of information you have, keep it at the forefront of your mind as you craft your email!

Keep in touch email samples

Hints and Tricks

There are a variety of situations that may necessitate a “touching base” email. You may want to stay in touch with an old coworker who has left the company. An old superior or higher-up may have mentored you, and you wish to reach out every so often. Potentially, a virtual client – someone you’ve never met face-to-face – is your intended recipient. Maybe you met a person at an event and want to reach out electronically.

Whatever the case may be, it’s important to keep a few things in mind:

Make it brief – but not too brief. You want to keep it conversational, but not too lengthy. Remember: you know this person in some capacity. He or she is not merely a stranger on the street, so keep it personable yet professional.

When crafting this type of email, it’s best to follow these hints and tricks.

The Four “Keeping in Touch” Email Templates You Should Keep

Keep in touch email templates

Feel free to use any of these reconnect email samples to speak with an old contact! Simply replace the specifics of these templates with information pertinent to your situation.

1. Person You Met at a Networking Event “Keep in Touch” Email Sample

Dear Ms. Benson,

It was a pleasure meeting you at the Ben Buck Spring Fling event yesterday! Your tips about finding construction managers were extremely helpful – I actually sent an email summing them up to my team. We will be hiring a construction manager in the near future. I’d love to chat further next week, if you’re available. I hope you have a lovely day!

Best,

Jess Smith

2. Former Colleague “Keep in Touch” Email Template

Hey Trong,

How are you? I hope you’re doing well at The New Bank. I was browsing online when I saw this article about the Chicago Cubs. I immediately thought of you! Let’s catch up soon.

Cheers,

John Martin

3. Virtual Contact (Social media or Someone You’ve Worked with Via the Internet)

Hi Kevin,

How’s your day going? I wanted to email you because it occurred to me that you and my freelance designer, Blake (@DesignerGuy1), might get along well. He’d be an awesome person to reach out to – he has his own design business, and I know you’re interested in a new website! Let me know if you’d like me to pass along his contact information.

Best regards,

Anika Patel

4. Friend-of-a-Friend “Getting Back in Touch” Email Template

Of course, there are people in between work acquaintance and your close social circle. Sometimes a friend-of-a-friend is someone with whom you’d like to keep contact for the sake of business. You may have met in a relaxed setting, such as a bar or house gathering, so it can be tricky to navigate the waters. Here is a touching-base email just for that situation!

Hi Molly,

It was wonderful to meet you at Henry’s Christmas party. I’d love to hear more about your role as a professional editor – I’m actually a writer myself, and want to see if we’d be a good fit for future work. If you’re not too busy, I’d love to meet up for coffee sometime next week and chat, if that works for you! I hope you’re having a lovely day.

Thanks,

Miguel Hernandez

Final Thoughts

Use a “keep in touch” email sample word for word, or spice it up in any way you please. The most important thing to remember when crafting a “keeping in touch” email is to keep it short and professional yet personable. Don’t stress about keeping in touch!

Editor’s Note: This post was originally published in December 2016 and has been updated for accuracy and comprehensiveness. 

How do you send a “keep in touch” email?

8 keys to a good “keep in touch” email sample:
1) Come up with a specific topic, date, and time.
2) Attach a useful resource.
3) Mention familiar challenges.
4) Congratulate them after a promotion/event.
5) Reference a piece of their content.
6) Offer some advice they could try out.
7) Ask for important information.
8) Rehash your value.

Is it “keep in touch” or “stay in touch?”

“Stay in touch” is usually said to someone who is far away, while “keep in touch” can be used in the same context and also when someone is close by, but you want to remain in contact with the person.

What does “keep in touch” mean?

“Keep in touch” means to maintain close contact with someone.

How do I respond to a “keep in touch” email?

You can say, “Thanks, I will!” If you want to stay in touch and you’re ready to make that effort. Better yet, let them know when your schedule is open and you can grab a coffee. But if you don’t intend on staying in touch, you can politely respond with just “Thanks!”

How do you write a “keep in touch” letter?

Make it brief – but not too brief. You want to keep it conversational but not too lengthy. Remember: you know this person in some capacity. He or she is not merely a stranger on the street, so keep it personable yet professional. 

Always express your disappointment that the person is leaving. Tell them that you and your friends or your team will miss them and their value to the team. Don’t be too sentimental, but express genuine concern that the person is leaving. You can also mention mutual friends that feel the same way.

How do you keep in touch with potential clients?

1) Create a database for potential clients in a spreadsheet detailing all of your past and potential clients. You can also use the Mailbird Contact Manager for that.
2) Trust your gut and take necessary action.
3) Arrange meetings with them.
4) Create a blog with them in mind.
5) Send them newsletters as regularly as possible.
6) Drop comments on their blogs.
7) Reach out to them via Twitter.


Christin

Christin
Marketing Manager

PR & Media Relations Supporting the team by communicating Mailbird and its great features to existing and potential users and media.

Published on August 13, 2020

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3 thoughts on "4 Options for a “Keep In Touch” Email Sample in 2020"

  • Hi,

    Love mailbird! Is there a quick way to insert draft template into an email? How in gmail you can insert draft email when composing.

    I have a standard response sometimes. thanks

    • Avatar
      Jean-Francois Quessy says:

      Would be interested by the answer please. Thanks!

      • Andrew @ Mailbird
        Andrew @ Mailbird says:

        Hello Jean-Francois,

        I am afraid templates or canned responses are not available in the Mailbird at the moment. Thank you for your interest!

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