6 Ways to Block Spam Email from Your Inbox

Posted by Christin on August 10, 2020

Ways to block spam email from your inbox
Christin

Christin
Marketing Manager

PR & Media Relations Supporting the team by communicating Mailbird and its great features to existing and potential users and media.

Published on August 10, 2020

Spam: the bane of every email user’s existence and almost half of daily correspondence. These pesky messages somehow end up in your inbox, regardless of how many times you delete them. Don’t let your frustration get the best of you! Instead, follow these guidelines to beef up your cyber security, reduce the amount of spam in your inbox, and permanently block spam email.

1. Block Email Addresses of Frequent Offenders

Over time, a number of culprits appear in your inbox day in and day out. A pattern will emerge, and you’ll be able to recognize any that fit it. These annoying messages can easily be removed from your inbox.

What are the steps to block spam email addresses?

  1. Open the offensive email.
  2. Find the “Report spam” button and click it.
  3. Or select the offensive email in your inbox.
  4. Click on the “Report spam” button.

You can also do this by manually blocking specific addresses:

Copy the email address of the offender and paste it into the Blocked Senders list, usually found under the “settings” tab of your email provider. Once an address has been added to this list, it will no longer be able to send you any communications. 

This will also be applied to the email client, should you be using one. It’s important to note, however, that you may still receive the same message with this method, but it will not be from the blocked address.

2. Don’t Sign Up with Your “Real” Email Address

Use an alternate address for junk mail

A sure way to get rid of spam emails is keeping your real email — personal or business — away from websites that could potentially fill your inbox with junk.

Create a junk mail address

By far, the easiest way to reduce spam is to create a “junk” email address. Instead of allowing websites to contact you via your personal or business email — where you regularly communicate with colleagues, friends, and family — set up an email specifically for signing up on websites. Separating these two types of electronic interactions will allow you to keep the amount of spam to a minimum.

And read the fine print

Investigate the little check boxes under registration forms where you “Agree to Terms and Conditions” and whatever else they hid there.

In addition to using a junk email, remember to uncheck the “subscribe to newsletter” box when you sign up with a new site. This small, easy step greatly reduces the amount of spam email you receive, right from the beginning. Limiting the amount of communication prior to signing up for a website helps mitigate the potentially overwhelming amount of junk.

3. Set Up Spam Filters to Block Spam Email

The third option for how to block junk email addresses is setting up spam filters. Most email programs allow you to set up different inboxes. More or less, it gives you the ability to separate email by importance or sender. This allows you to mark the most time-sensitive emails and receive them all in one place — without the extra clutter of spam.

These filters are created using keywords. Compiling a comprehensive list is easy. Take a look at the spam email you currently receive and scan it for common or recurring keywords. Enter those phrases and terms into the filter, save, and you’re all set. These emails will no longer arrive in your inbox! In addition to reducing spam emails, this technique also organizes your emails in a very accessible manner. You’ll never miss a bill again!

4. Unsubscribe from Newsletters You Don’t Read

Yes, it is quite a tedious task, but it’s well worth the effort if you are looking for how to get rid of spam email from your inbox. Going through each individual email and unsubscribing is time-consuming but very effective. If you don’t have a lot of time to dedicate, just unsubscribe each time an undesirable email arrives in your inbox:

  • Use the Unsubscribe button

The simplest way to tackle it is to use the Unsubscribe button in your Mailbird right in front of the sender’s name.

Unsubscribe to prevent companies from spamming your email

  • Use the search option

An alternative way is to head to the search bar and type “unsubscribe.” This pulls up all emails with an unsubscribe link. Scroll through the list and unsubscribe at will!

Please note, if you find an email from a company you know you didn’t subscribe to, do NOT unsubscribe from it. Clicking that link will alert the spammer that it’s an active email address. In turn, the spammer will continue bombarding you. Instead of unsubscribing yourself, you’ve essentially subscribed to a whole host of junk. If you accidentally unsubscribe from one of these emails, don’t worry! Simply follow the next step.

5. Always Report Spam

While unsubscribing from undesirable messages is certainly effective, it doesn’t always provide a feeling of satisfaction. Reporting a message gives you that feeling, and it’s very helpful to your email provider. It submits data to the developers to improve user experience. It also sheds light on how spammers evolve with new email security updates within the system. When you feel like you’ve tried everything under the sun to remove spam, this is a phenomenal way to work around that issue.

6. Change Your Email on Public Forums

When posting on online classified sections or other public forums, always alter your email slightly. Spambots crawl public forums for viable email addresses, and if yours is readable you could potentially be added to new junk mail lists.

For example, if your email is Malia@Newcompany.com, type it as _Malia_at_Newcompany_dot_com, along with a note to remove the underscores.

Underscores and other special characters cannot be “translated” by these bots. By changing your email to remain legible to humans but not spambots, you’ll reduce the amount of junk mail associated with your public post.

Wrap Up

While spam email can be downright irritating, taking proper precautions from the beginning of each new website you sign up on will greatly reduce the amount you receive. The reduction in clutter comes with a sense of ease and organization in your inbox. Use Mailbird’s unsubscribe feature to block spam email and increase your happiness and cyber security!

Any questions or feedback you would like to add? Leave them in the comment section below.

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How do I stop spam emails permanently?

Here are six important anti-spam measures you can take when using your email account!
1. Block email addresses of frequent offenders.
2. Don’t sign up with your real email address.
3. Set up spam filters.
4. Unsubscribe from newsletters you don’t read.
5. Always report spam. 
6. Change your email on public forums.

What is the best email spam blocker?

SpamBully, SpamSieve, and MailWasher Pro are the best four email spam filters that can be used in conjunction with the email apps you are already using. However, none of these spam blockers are free.

How do I block spam in Gmail?

4 easy steps to block offensive emails 
1.On your computer, go to your Gmail.
2. Open the mail.
3. In the top right corner, click More.
4. Select Block [sender].

Is it possible to block spam emails?

Yes. With Mailbird you can set up filters to delete spam emails before they clutter your inbox, unsubscribe from useless newsletters, and add a separate account for potentially junk emails.


Christin

Christin
Marketing Manager

PR & Media Relations Supporting the team by communicating Mailbird and its great features to existing and potential users and media.

Published on August 10, 2020

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21 thoughts on "6 Ways to Block Spam Email from Your Inbox"

  • Thanks for sharing! My email has been filled with spam messages lately. It really pissed me off. I will have to try the tips. Thanks.

  • Hi Christin, Excellent collection of tips to prevent spam.

    You recommend people set-up “junk” email addresses for online services. This is the heart of our free service, Bulc Club, which allows you to create unlimited forwarding email addresses that protect member inboxes. If an online service sells one of these addresses, you disable it with the click of a button.

    Give it a try: http://www.bulc.club

  • Avatar
    honkycracker says:

    Not happy. I have the full version. Bought and paid for and I cannot block spam from the same sender. There is no blocked senders list. Why can I “mark as spam” if that has zero effect? No one likes being spammed OR scammed.

    • Avatar
      Christin Baumgarten says:

      Thanks for reaching out. Mailbird notifies the server to mark the email as spam.
      I the server does not support it it will have no effect, that is true. But gmail for instance supports it. The best way to make sure you have unwanted mail filtered is to mark them as spam in your web mail account. Please let us know if there is anything else we can help you with. Have a great week:-)

  • Avatar
    lilithwhyte says:

    Mailbird’s full version spam blocking is a big disappointment. I frequently receive mail from blocked addresses.

    • Avatar
      Christin Baumgarten says:

      Hey Lili, Mailbird doesn’t have a native spam filter. The best way to set up a spam filter is to set them in your webmail account. They will then be synced with your Mailbird. Let us know if you have any more questions.

      • Avatar
        Rob Charny says:

        I have to agree with the others in that Mailbird has the worst spam tools of any email client I have used. Even outlook does a better job, and I dislike outlook. I love Mailbird, hate the lack of spam tools. I was hoping that your new tools might have added a better spam filter, but I see my hopes are dashed.

        • Andrew @ Mailbird
          Andrew @ Mailbird says:

          Hello Rob,

          Mailbird does not have a native spam filter at the moment I am afraid, please accept our apologies for any inconvenience this may cause.

          • Avatar
            Byl Bobagginz says:

            So why, on this page do you guys say:

            Set Up Spam Filters
            Most email programs allow you to set up “different inboxes”. More or less, it gives you the ability to separate email by importance or sender. This allows you to mark the most time-sensitive emails and receive them all in one place–without the extra clutter of spam.

            These filters are created using keywords. Compiling a comprehensive list is easy. Take a look at the spam email you currently receive and scan it for common or recurring keywords. Enter those phrases and terms into the filter, save, and you’re all set. These emails will no longer arrive in your inbox! In addition to reducing spam, this technique also organizes your emails in a very accessible manner. You’ll never miss a bill again!

            misleading..

  • Avatar
    Peter Robinson says:

    I am rather surprised that Mailbird does not seem to have a ‘blocked senders’ feature. Surely it’s not rocket science to build such a thing in. I’m also a bit bemused that the Mailbird tips page advises people to paste spam addresses into the blocked senders list (supposedly found in the Settings) when it doesn’t have one itself.

    Otherwise I quite like the prog.

    ps. Can I have message filtering as well. 🙂

  • Avatar
    Jeffrey Kaplan says:

    I’m looking for a replacement to Thunderbird. If I read the above correctly, it looks like Mailbird does NOT actually have spam filtering. Am I correct that Mailbird does not classify spam vs legit on its own, and adapt by training? Please tell me I’m wrong…

    • Avatar
      Christin Baumgarten says:

      Hallo Jeffrey, thanks for reaching out. Yes, at this moment Mailbird does not have native spam filtering in place. Our users alternatively set them up in their web based accounts as they will be applied to the incoming mails in Mailbird. Let me know if you have any more questions:-)

  • Avatar
    Peter Barton says:

    Like everyone else I like Mailbird BUT find its lack of a SPAM FILTER means I like many others will leave it soon for better suppliers SHAME !!

  • Avatar
    Jane Hannah Ruppe says:

    Out of frustration even though I paid for Mailbird, I am abandoning it because it’s still impossible after months to block email addresses. Goodbye, Mailbird! You lost an otherwise satisified customer.

  • How do I setup filters in Mailbird?

    • Avatar
      Christin Baumgarten says:

      Hi , thanks for reaching out. Mailbird does not haver filters yet. Alternatively you can set up the filters in your web based account and they will be applied to your Mailbird Inbox. Please let us know should there be anything else we can help you with.

  • It would be nice with a tool to bounce the emails just like Incredimail just with a clean mail program like mailbird.

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