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Get the Best Alternative to Windows Mail

Best Alternative to Windows 10 Mail App in 2022

Posted by Anastasia Kryzhanovska on October 17, 2022

Windows Mail alternative

Anastasia Kryzhanovska

Senior Content Manager

Anastasia is a content marketer and manager with a strong IT background, passionate about storytelling and SEO. She likes creating high-quality content and helping others develop their skills. Besides work, she loves traveling, extreme sports, and reading fantasy books.
Published on October 17, 2022
Last Updated on November 22, 2022

Though it has major improvements compared to Windows Live Mail, the new email client still has drawbacks with its user experience. If you are not completely satisfied with the application, there is a solid Windows 10 Mail alternative you can consider. 

Mailbird is a sophisticated email client for Windows that offers a high-quality user experience across all functionality, from a unified inbox for managing multiple accounts to advanced features like email tracking. But there are more reasons why users appreciate Mailbird as one of the best Windows 10 Mail alternatives.

In this article, we will look closely at the differences between these two email clients based on our experience and user reviews.

If you don’t like detailed descriptions, here’s a quick comparison of Windows Mail and Mailbird side-by-side.

Features Windows Mail Mailbird
Configuration Supports all types of email accounts, but there may be certain issues with synchronization. Supports all types of email accounts. Smooth synchronization of accounts and contacts.
Security Security concerns, though regular security updates are released. Two-factor verification option is available. Secure and reliable. No two-factor authentication option is available right now.
Customization Customization options are quite scarce. The mailbox can be customized and personalized with a good variety of layouts, themes, and backgrounds.
Unified Inbox Synchronization for multiple accounts. No color coding and no advanced features. Synchronization for multiple accounts. Color coding and advanced email management options are available.
Productivity Features Productivity options are quite scarce. Plenty of productivity-boosting features and options, such as snooze email, attachment reminder, tagging, and speed reader, to name just a few.
App Integration Integration with Microsoft Office tools, but no option for more advanced integrations. A wide variety of tools available for integration with the email client (30+ third-party apps).
User Experience Decent but lacks customization, integration, and personalization features. Offers a vast range of customization and personalization features.
Not available on mobile devices yet.
Affordability Free version available. Paid customer support only. A free trial version is available. Two-week money-back guarantee for new users, 24/7 customer support.

Since Windows Mail isn’t an email app you will find on review websites like G2 or Capterra, we tested the app and researched media resources and the client’s community page. For Mailbird, however, you’ll find a lot of user reviews. Keep reading if you’re interested in more detailed conclusions.

Configuration

Let’s look at how easy these two email clients are to install and configure when you start using them for the first time.

Why is this an important aspect to compare? Because if you’re having trouble from the get-go, it’s not worth using an app.

Windows Mail Configuration

The Mail email client comes pre-installed with your Windows operating system. It supports both POP3 and IMAP, so users of the email client shouldn’t have any difficulties when adding different accounts.

However, users often encounter issues with email and contact synchronization. And since Microsoft is slow on updating this particular email app, there is no hard deadline for when these would be fixed.

Mailbird Configuration

Mailbird is easy to install and configure and supports IMAP and POP3 email accounts from most providers. Once you download and run the .exe file, it will automatically launch the installation wizard that will take you through the process step-by-step. In a few moments, you’ll be able to add your first account.

Mailbird is the fastest email client of the two in account configuration because the setup process is automatic. However, you can also configure accounts manually if you have unique server settings.

Windows Mail Mailbird
Supports all types of accounts Supports all types of accounts
Automatic account configuration
Slow configuration process
Synchronization issues

Security

The contents of your inbox, as well as your list of contacts, should be secure at all times. So how do Windows Mail and Mailbird email clients differ in security expectations?

Windows Mail Security

Though there weren’t any major security incidents, Windows Mail isn’t the safest tool. In fact, Google doesn’t consider it a secure app, and Gmail users often struggle to manage their communication with the Mail email client. They have reported issues many times but are still waiting for a fix.

There’s also no tech support to contact whenever you experience trouble with the app. All you’re left with is a bunch of articles and the community page.

There’s one bright side, though. Since the Mail app also works on Windows phones, users can now securely log in to the email app with a two-factor verification option. 

Mailbird Security

Apart from using reliable security protocols for email communication, Mailbird has a range of security features. All incoming and outgoing messages are encrypted so no third party can view them.

For any technical trouble with the application, should it occur, you can contact the technical support team any time of the day.

Windows Mail Mailbird
Two-factor authentication for mobile devices Constant security improvements
Email encryption
24/7 technical support
No technical support

Customization Features

With setup and security questions out of the way, we can move on to personalizing the email app. Customizing features like layout, theme, background image, and notifications can help improve your email management workflow.

Windows Mail Customization

The Mail app isn’t very versatile in this respect. You can change the color of the interface—for example, switch it to Dark Mode—and spacing size between emails but not much else.

The tool also lacks more sophisticated customization options, such as layouts.

Mailbird Customization

Unlike the Windows Mail client, Mailbird offers a good variety of customization options—you can change the layout, theme, and background image.

In the following picture, you can see a two-pane layout with an integrations sidebar. Neat, right? You can view work emails while communicating in Slack or checking with your Calendar events.

Additionally, you can change the notification settings. For example, choose a more appealing tune or switch them off altogether.

Windows Mail Mailbird
Custom colors and background Advanced personalization
Custom colors and background
Layout options
Integrations sidebar
Basic personalization
No layout options
No integration sidebar

Managing Multiple Accounts in One Place

Many email clients allow you to add more than one account and manage them in one unified inbox, Windows Mail app and Mailbird included. But not all such inboxes are useful and convenient.

Let’s see if Windows Mail is the best free email client for multiple accounts and how it compares to Mailbird.

Windows Mail Unified Inbox

The default email client for Windows did not initially offer this feature, but since Windows 10 launched, Mail now has a unified inbox. This functionality allows you to quickly search for messages and contacts from different inboxes, though the filtering options are only basic.

There’s not much to say about Mail’s unified inbox because it simply allows you to keep all your correspondence in one place.

Mailbird Unified Inbox

The Mailbird email client offers the best unified inbox among all Windows apps because it brings managing multiple email accounts to a whole new level.

And here’s what makes it special:

  • Two viewing options. You can use the unified inbox to read all your correspondence at once, or you can seamlessly switch between separate accounts in just one click. 
  • Color coding. This helps users better navigate the inbox and distinguish, for instance, between personal and business communication.
  • Extending unification to all features. You can easily search for contacts, messages, and attachments across all accounts.
  • Providing structure. You can also use advanced filter rules to group emails into folders by topic and/or sender.
Windows Mail Mailbird
Possibility to connect unlimited accounts
Unified functionality
Search across all accounts
Possibility to connect unlimited accounts
Unified functionality
Easy synchronization
Advanced search and filter options across all accounts
Color coding
Limited unified inbox functionality
Basic search options
No color coding

Productivity Features

The purpose of an email client is to make each aspect of email communication more productive. Otherwise, you could just stick to the browser interface your email service provides.

Let’s see what the two applications offer for email management convenience.

Windows Mail Productivity

Unfortunately, when it comes to additional features, users do not get much with the Windows Mail email client. The app doesn’t even have a send later feature, which is now standard for most email applications.

If you stick with this client, you’ll only have the basic features that all other email apps have.

Mailbird Productivity

Mailbird’s feature set is vast. It offers a few helpful options for time management and concentration. For instance, there is a snooze emails feature, which allows you to pile low-priority emails in a dedicated snooze folder for the period you specify: hours, days, weeks, or even a month!

An obscure but important feature of Mailbird is attachment reminders. Who hasn’t been in a situation where they remembered to add a file the second after they clicked the “Send” button? No longer! Mailbird immediately generates a pop-up notification.

You can also schedule emails for later so a message can be sent at a more convenient time. This is especially handy when you collaborate with people in different time zones.

Other helpful features include:

  • Tagging your addressee in the email (with the @ sign, like on Facebook or Twitter). The tagged person will be added to the recipient’s list if they aren’t already.
  • A speed reader that shows the email message one word at a time. This helps the brain process the content three times quicker and easier, saving you precious time and brain energy.
  • Email tracking allows you to see if the person you emailed has opened your message. This provides more context to your communication.
  • And much more! 
Windows Mail Mailbird
Only basic email management features A variety of productivity features, such as send later, snooze, attachment reminders, tagging, speed reader, and email tracking

App Integrations

It’s great to have a variety of third-party apps in a single interface, so you do not have to switch between tabs and browsers to answer your emails and messages and check a task.

Looking ahead, Mailbird wins in this aspect.

Windows Mail Integrations

Like other Microsoft mail programs, the email app seamlessly integrates with the entire set of Office tools and some other apps from the Windows Store. However, it lacks integrations with other third-party applications.

Mailbird Integrations

Mailbird offers a wide range of integration options with 30+ apps available to connect to your email client. Some of these apps include social media and messaging apps, like Facebook and Twitter, as well as productivity tools, such as Asana and Google Workplace, and storage apps, like Dropbox.

Though Mailbird has a native calendar, you can also connect it with Google Calendar (or any other) to stay on top of your scheduled meetings.

Thanks to all the integrations, you can turn Mailbird into a single virtual working hub.

Windows Mail Mailbird
Only integrates with MS Office products Offers 30+ integrations with productivity, communication, and storage apps

User Experience

Having gone through the various aspects of both email clients, like the ease of configuration and features, we can now evaluate their user experience. That is how intuitive and easy to use the interface is. After all, if all the features of an app aren’t convenient to use, you’re just wasting your time instead of enhancing your email management productivity.

Windows Mail UX

The Windows 10 Mail app offers a minimalistic user interface. The inbox is divided into three columns—listing your email accounts and folders first, then all your email and the message reader. It’s a standard layout for all Windows Mail versions (8/10/11), as seen in the image below.

The functionality is easy to distinguish and use. However, it is only basic. In addition, the interface may be too simplistic and affect the experience for users who value personalization and prefer to use third-party integrations.

Mailbird UX

Mailbird’s design is also minimalistic, but it’s more powerful than the Windows Mail email client. For example, it offers a better range of options for customization so that you can personalize the email client to your taste and convenience.

The app’s interface also makes it easier to handle multiple email accounts since you can navigate between individual accounts and/or manage them all together in one inbox. You can also use integrations like Facebook, Dropbox, Asana, and others within the same space.

All this improves the experience because you don’t need to switch between a dozen different tabs and applications. Yet the extent of the functionality doesn’t affect the ease of use.

One downside compared to Windows Mail is that Mailbird doesn’t sync with the Office 365 ecosystem. But it has a lot more advantages that make it one of the best email apps for Windows, overshadowing this nuance.

Windows Mail Mailbird
Simple user interface
Syncs with the Office 365 ecosystem
Intuitive user interface
Layout and personalization options
Easy access to integrations
Easy to navigate between multiple accounts
Outdated interface
Standard layout
Limited personalization options
Doesn’t sync with the Office 365 ecosystem

Affordability

The big advantage of paying for software is that it will come with constant software updates and customer support. That is why, in terms of availability, free software usually loses compared to paid (or premium) alternatives.

But still, let’s compare the two apps.

Windows Mail Price

Windows Mail has a free version of the software while also offering a paid support option only to its user base.

Mailbird Price

Although the Mailbird email client does not have a free version, there is a two-week trial for each new user who wants to try it. Also, there is 24/7 priority support for all users, which helps resolve any difficulties or issues easily and quickly.

Mailbird has a home plan and a version for business users with advanced features and integrations. The price for subscriptions starts at $2.28 a month for one user. This is one of the most affordable prices among Windows 10 Mail alternatives.

Windows Mail Mailbird
Free Free trial24/7 customer support included for all subscriptions
Paid support No free version

So, Which Email Client for Windows Is Better?

Windows Mail is a good option for Microsoft fans who are accustomed to and appreciate a simple and straightforward email service. You can integrate your email with Microsoft Office 365, offering a consistent user experience across all these tools.

If you need a basic app, Windows Mail is a good free desktop email client.

Mailbird, on the other hand, is made specifically for users who want a unified inbox to manage their accounts regardless of how tech-savvy they are. It has the functionality to consolidate all contacts and emails in the best way possible, allowing the user to always stay on top of incoming mail.

With added features, vast integrations, and customizations, Mailbird works with you 24/7, allowing you to create a personal, productive inbox workspace where more stuff is done seamlessly.

So, if you need robust functionality, Mailbird is one of the best paid email clients you can get.

Conclusion

Despite having room for improvement in user experience and functionality, the Windows Mail email client follows the “If it ain’t broke, don’t fix it” philosophy as an email service. For those users who value opportunities to customize, personalize, and integrate their inboxes with other tools daily, the choice may not be made in favor of this app.

So what is the best Windows 10 Mail alternative? If you want a better relationship with your inbox and a better user experience, an alternative piece of software like Mailbird may be the best option for you. It saves users time managing multiple accounts and offers many customization and personalization options to match any workflow and personal taste. 

If you want to try Mailbird, you can install and set it up in just five simple steps that don’t require any technical knowledge:

  1. Download the Mailbird email client on the official website.
  2. Enter your primary email account details and configure your email box.
  3. In this account, let Mailbird automatically detect the incoming mail server SMTP and outgoing mail server settings. 
  4. Add additional email accounts (if any).
  5. Customize the accounts per your needs and preferences (optional).

What is the best email program to use with Windows 10?

Mailbird is one of the best email apps for Windows 10 because it has extensive yet straightforward and intuitive functionality. It helps you manage unlimited email accounts from virtually any email provider with a variety of must-have features, such as a unified inbox, email snoozing, tags, and send later and third-party integrations.

Is there an alternative to Windows Mail?

Yes, there are plenty. Though many users choose the Microsoft Outlook desktop app, a good alternative to Windows 10 Mail is the Mailbird email client—it’s more affordable for the feature set and offers 24/7 real human support that MS products don’t have. Also, it has better usability than Microsoft Outlook and Windows Mail.

Is there a free email app in Windows 10?

Yes, Windows 10 comes with its free email client called Mail, but it’s not the best free desktop email client. In fact, any free program will come with a lot of synchronization, speed, and security issues, as well as limited functionality. This is because, with paid products, you get technical support and frequent software updates.

Is Windows 10 Mail a less secure app?

The Windows Mail email client doesn’t offer frequent bug fixes or security features, like encryption, so it is less secure than email clients that provide a better technical service.

Does Windows 10 Mail use IMAP or POP?

Yes, Windows 10 Mail supports both IMAP and POP3 accounts. So you can, for example, add a POP email and use the client solely on your desktop.