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Mailbird Hackathon Commences!

Gepost door Christin op oktober 22, 2014

As you know, all of us at Mailbird are so fortunate to be able to work with a wonderfully international team from around the world, and we are mega excited to announce the first Mailbird Hackathon 2014!!   Why should you care? Because this is a really special time where all of our team members come together at the Startup Getaway (a Startup Studio by Livit) to put in long hours coding, planning, developing and prepping the next big things to come for Mailbird. With intense collaboration, we’ll be working around the clock just for you guys. What we are getting done: 1)      Fine tuning the contacts manager with the new Mailbird 2.0 design 2)      Designing and developing final versions of a beautiful and productivity packed Mailbird 2.0, you are seriously going to love it! 3)      A new licensing system making it much easier activate and set up your Pro account, it will no longer be associated with the email you used when going Pro. Also, it will handle subscriptions like a charm. 4)      Switching from Awesomium to Chromium Embedded Framework (means better message handling, speed and more apps to integrate) 5)      A super handy, brand new notification center helping you get the most out of Mailbird 6)      Snooze feature as an early part of Wingman 7)      A snazzy new website to launch with Mailbird 2.0 8)      Educating others just like you, about how Mailbird can help you manage email better and free up more of your precious time so…

How Do Successful Tech Influencers Manage Email Overload

Gepost door Pallav op oktober 16, 2014

According to a poll conducted by McKinsey Global Institute an average office worker spends over a quarter of his day dealing with emails. Assuming an average of 8 hour work day a person spends 2 hours every day or about 30 days an year managing his emails. So what? Out of 100 creative things you could learn in less than 30 days you chose to spend it in your inbox which is not your job (unless you’re a VA). Email is the most commonly used online communication medium so it’s impossible to avoid but remembering it is a means to the end helps focus on the important work rather than living life in the inbox. Good part is that report also indicates there is an increased productivity scope of 25-30% when it comes to email. Conquering inbox is never easy. Pending emails turn into a pile which we keep sorting for days and when we lose patience, email bankruptcy is declared. Becoming an email ninja requires persistence, patience, discipline but with increasing number of emails it is just getting tougher. For experts and influencers who are bombarded with 200-500 emails on a daily basis reaching Inbox Zero is a pain. Since there is no best way to organize inbox, overtime various factors have helped experts in coming up with smart processes that allow them to clear most of their inbox in shorter span of time. We reached out to top tech influencers who are constantly under email overload and asked…

Find Out How To Escape Email Overload With These Simple Tips

Gepost door Christin op oktober 8, 2014

Everyday we are facing the same “battle”. Our “Procrastinator-Me” and “Productivity-Me” are fighting for our attention, then the guilt settles in as we stare at overflowing emails filling up our inbox. Should I reply to this mail now or after I read about Leonardo DiCaprios new hairstyle? According to The Radicati Group, Inc. people receive an average of 120 Mails a day! Thats 15 more than in 2011 and the numbers are increasing. Along with that, the level of stress increases. As Joanne Cantor Ph.D. was quoted by Huffington Post:  “Being overwhelmed by email interferes with your brain’s ability to think and hampers your creativity, as well as increasing stress”. She also said “The sound of the new email ping from your phone or computer can actually raise your heart rate and blood pressure. But that’s not all, being interrupted by the new email takes our attention away from the task at hand: the work we’re actually doing. It takes time to get focused again after checking your inbox, extending the time it takes to actually get stuff done.” The term Inbox Zero, introduced by Merlin Mann in 2006, has become somewhat of a Mail-Nirvana to most of us and we only continue to see more and more emails coming through. How can we shut up our Procrastinator-Me and start cleaning up and reaching Inbox Zero every day? Several resources suggest setting yourself a specific time to check email, or creating folders and setting filters etc. Below are 4 Tips…

Guilty Of These Email Faux Pas?

Gepost door Christin op september 22, 2014

Knowing and recognizing crappy email habits is the first step to recovery 😉 Have you seen the best email etiquette and habits we shared here? So let’s look at the problems we as human beings have developed in our many years of using email – literally the greatest innovation to how our species communicates and exchanges information in this world today, in the most efficient manner ever. You’ve heard of Clint Eastwood’s classic Western film “The Good, The Bad and The Ugly”? Well instead we are going to take a deep nose dive first into the Bad and the Ugly…then close it off with the Good side of email. The Bad & Ugly 1) You CC everyone and your mom on an email that is really on an as-needed basis. This in turn convolutes the discussion and many of us are not in practice of understanding the purpose of CC which is to be informed with no further action needed – a lot of times this is never the case and most of the time we are only cluttering the inboxes of our colleagues. 2) Writing out your full thoughts without a concise and direct message that doesn’t waste anyone’s time. 3) Get pissed because you never got a response. Email is an asynchronous form of communication and people are busy. Re-evaluate to see if maybe a response needed was not clear or give the person a reasonable amount of time to read the email and set their priorities to…

Why You Should Keep Emails Short

Gepost door Christin op augustus 20, 2014

“This could change your inbox forever.” To just say “keep your emails short” really isn’t specific enough for you to actually follow this piece of inbox management advice. Instead we invite you to the 5 sentence email challenge, meaning emails you compose or reply to should not be more than 5 sentences long. Free up more time in your work day to stay productive, improve how you communicate, while influencing better and less frequent emails in your inbox. In our last Blog post titled “Email, it’s not so bad.” we mention the 5 Sentence Email Rule as tip #6. This is a brilliant philosophy and takes some practice. It all falls back to how email is mismanaged today, and new thing we can do to make it much better for us. According to the August 14, 2014 post on The Atlantic, “Email is still the best thing on the internet” so let’s see how we can evolve with the fast ever-changing environment of information exchange, so it isn’t such a hassle to manage the constant influx of electronic messages flooding our inbox.   5 Sentence Email? We investigate the 5 sentence email strategy to see if it is appropriate for business email correspondence. The easy answer is, that there is no definite rule when handling new emails or when replying to emails. Simply take the time to consolidate info in your emails to 5 sentences or less. By Guy Kawasaki’s standard (the man who coined the 5 sentence email philosophy),…

Email, it’s not so bad.

Gepost door Christin op juli 15, 2014

Despite the heightened induced stress upon sitting down at your desk to check email, there are solutions. A lot of these productivity fixes occur with habit changes in how you manage email, but why not have an email client that is actually enjoyable to use and makes email management much more effective? What if your email client offered you the best tools so that email was actually fun, productive and didn’t cause a brain aneurysm?   Step 1 – Get Mailbird Download and install Mailbird, the best email client for Windows. Don’t take our word for it, IT World and PC World both think so too.   Download Now   Step 2 – Watch it in Action Watch this video, so you know exactly what to expect and what to do when you launch Mailbird. You can also read about the key features in Mailbird on our blog here.   Step 3 – Improve Your Email Habits, Reduce Stress Here’s the part that involves changing your email habits. Try these and make your way to experiencing a better way to email. Don’t start the day with your inbox. Instead work first on the things you have scheduled the day before, take control of what gets done in your day to stay productive by doing a little day-before planning. Your inbox shouldn’t dictate what you do in your day. Batch process emails. Set dedicated times to process emails and deal with them during that time immediately, close your email when you are…

Best Kept Email Secrets

Gepost door Christin op juli 7, 2014

Overwhelmed Are you someone who when you feel tired or overwhelmed with your work, you start checking emails instead? Why do we do this? It is the same reason why we start with small simple tasks rather than the tougher, more complicated ones. A lot of productivity gurus suggest starting with your most difficult or time consuming task first thing in the morning. However, this can be tough for many of us as we crave that immediate satisfaction of being able to complete things, meaning we go for the easy wins. Checking and processing emails is one of those activities. Don’t Replace Real-time Communication A common recommendation is to not check email in the morning, but to rather batch it and schedule time to process email 2-3 times throughout the day. It is important to remind ourselves that the world still goes on when we ignore emails, and to instead handle them during specific and dedicated times. This also encourages people to contact you in real-time with urgent matters. Inbox Checking Addiction However we know many of you don’t like this structure for managing emails, and prefer to constantly check email to maintain a clean inbox with no emails and by dealing with emails immediately – which is ok as long as your day is not over-taken by email. For some of us, we may not need to separate email from real work, but accept that it is a part of work and building professional relationships in the exchange of…

How To Improve Your Email Productivity

Gepost door Christin op juni 10, 2014

Workplace productivity is a fundamental cause of concern for many corporations. According to a recent study carried out by research firm Basex; workplace interruptions cost US businesses over $650 billion a year. A primary cause of these interruptions, and subsequent lack of workplace productivity, is inadequate organisation of emails. In 2010, a study revealed that corporate users received and sent an average of 110 emails a day, and moreover, a substantial 52% of US workers agree with the statement that; “The quality of my work suffers at times because I can’t sort through the information that I need quickly enough”. In an effort to remedy this dilemma, listed below are several processes that you can implement within your daily routine to significantly improve your email organisation. By following these measures, employees can alleviate their email-related stress, and corporations can profit from improved workplace productivity. Brevity is key If you allocate specific and concise headlines for each of your emails, you will be able to locate them more rapidly when needed. Moreover, these specific subject headings will clearly convey your intentions to email recipients, which in turn will enable them to understand your aims and reply more quickly. As Steve Jobs famously declared; “the fact is people don’t read anymore”. The likelihood is that your email recipients will simply skim read your email, so you need to ensure you have clearly outlined your purpose and objectives within the first two lines of your email. Try using bullet points or numbered formats…

Speed Read to Inbox Zero

Gepost door Christin op april 21, 2014

Hope you had a beautiful Easter this year with new beginnings, including a whole new way to manage your time with email. Starting today, you are going to increase your email productivity by at least 3x. Well how exactly would I do that, you might ask? Reading emails takes too damn long. We already spend tons of time reading, processing and sending emails. What if we could speed those basic email functions up by enabling us the ability to speed read? If you’ve been following the latest educational tech trends, speed reading with tools like Spritz and Spreeder are the latest innovation to how we consume information. Do you read emails fast enough to be successful? One size does not fit all. So of course there is a unique difference to how we read depending on what we are reading. For example reading a novel vs. reading an email are very different when looking at how text is visually organized and presented depending on the format. A novel has long paragraphs of on-going text, whereas an email can be both long and short. An email has headers, bullet points or numbering and text formatting. When you read an email you quickly want to get to the point, to the gist of the message context so you can process it efficiently and effectively. So we challenged our current means of information consumption and email productivity by asking, “How can we help people speed up the processing of emails?” Well of course…

Are you fast enough for Mailbird?

Gepost door Christin op april 3, 2014

Did you know that more people are reaching full email control with Mailbird? At least 85% of people who switched to Mailbird are actually reaching Inbox Zero more often. We present you with the Mailbird Inbox Zero challenge, “Are you fast enough for Mailbird?” We challenge you to hit Inbox Zero at least once a day. This means clearing out your inbox in the most effective way possible using all the key features in Mailbird. Each day when you reach Inbox Zero in Mailbird, share it with the world via the Facebook and Twitter buttons. For many of you out there, actually tackling your email, staying productive and keeping your inbox clean is an overwhelming task. Many of you are simply too slow with managing email – which is why the Wingman feature planned for release in the 4th quarter of 2014 is going to be your key to success with email. Many of you have strayed far away from using email as an effective communication tool. Email is not your job, so stop wasting time with it. Keep that inbox clean, and get to work! For those of you who have unlocked the secret to proper email etiquette and management with the Inbox Zero philosophy, this “Are you fast enough for Mailbird?” challenge should be easy for you. We’d love to hear how you best tackle email, so help others out and give us your best email tips in the comments below. Bonus points [see details below] for those…

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