Project Management

Creating & maintaining a Relaxed Culture for Remote Teams 2018

Posted by Christin on February 27, 2018

Hiring remote teams has many advantages. Some of these awesome benefits include the savings on cost of overhead, a larger pool of applicants to choose from, and great flexibility. It allows you to build a virtual team that you could not put together in-person. There are, however, negatives that may arise with leading distributed teams. Since you are not interacting face-to-face with the team on a daily basis, it can be easy to just do your work, and not focus on team-building. Creating a relaxed, water cooler culture with your remote employees is essential to your success. In one of our previous posts, we gave you “10 Quick Tips on Leading A Remote Team”. Now let’s look at what you can do to create that water cooler culture among all of your remote team members. On-Boarding New Employees In order to ensure every employee is on the same page, you must provide everyone with a similar starting point. When a new employee is brought on board in an office, HR leads her around, introducing her to her coworkers. She is often taken to lunch by her boss, where they chat, and get to know one another. Her boss is then able to take her personality, and assist her in forging relationships that suit all parties well. Since remote teams do not have the aforementioned in-person luxuries, it is imperative to have all current employees reach out personally, to introduce themselves to new hires. This not only provides a more welcome…

7 Tips On How To Reduce Stress

Posted by Guest on June 30, 2017

Hold your arm out straight for a minute while holding a book, and it won’t cause you too much distress. However, if you keep that arm held out for days, months, or even years, that distress will very quickly turn into pain, and that pain will soon become unbearable. According to the WHO, the number of people suffering from depression and/or anxiety has increased by nearly 50% between 1990 and 2013. That’s stress on steroids. As a means of management, most strive to endure it as if it’s just part of the transaction for life. The consequences of not addressing stress are nothing short of catastrophic—anxiety, depression, panic attacks, an endless list of life threatening diseases, and yes, suicide—can all stem from chronic stress. A pretty high price to pay I think you’ll agree. You can always fold the cards your playing for a better hand. And if you are dealing with chronic stress, that’s exactly what you should do because life is far too short not to be lived. Regardless of how severe, everybody can benefit from better managing stress. Here are seven tips on how to reduce stress in your life today: 1. Meditate There is too much research on the benefits of mediation to be ignored. If you think it’s some hippy-dippy practice reserved only for the ‘spiritual enlightened,’ think again. When 50 Cent’s not wearing his bulletproof vest—he meditates. Meditation is not about emptying your mind. It’s about peace of mind. All you’re doing is focussing…

Google Calendar & Email – Keep Your Schedule Organized

Posted by Christin on February 18, 2017

As working professionals, we spend a lot of our time attending meetings. Even our meetings sometimes have meetings to prepare for the meeting! Which adds up to 11 million meetings held each day in the US on average. Okay, that’s a lot of meetings. And that’s just for work! It doesn’t account for all the other obligations requiring time on your schedule—from family events to various personal appointments to travel and more. Unless you can afford a personal assistant (I wish!), keeping track of it all requires a simple and user-friendly calendar tool. Take Google Calendar, for example. Google Calendar is an excellent application for scheduling, especially when it integrates with your email client (like it does with Mailbird). Having everything in one place allows for simple scheduling and keeps everything organized. Plus, Google Calendar has tons of awesome features to ensure you never miss a beat. So whether you are a veteran user or just starting out, we’ve got 9 tips and tricks to get the most out of Google Calendar. 9) Quick Add your Events Need to add an event to your calendar? Try the “Quick Add” option, which you can find by clicking the down arrow next to the red “Create” button. Type your plans directly into the dialog box, and Google will interpret the information and add the event to your calendar. Just like your own personal assistant!  If you are using Google Calendar in Mailbird, you will be able to create a new event without…

Snooze Your Way To Inbox Zero

Posted by Christin on February 8, 2017

Every day, we arrive at work in the morning ready to get down to business and be productive. Unfortunately, for many of us, the biggest threat to our daily productivity is also something we can’t live without in our profession: email. The Two Schools of Thought for Email Management There are conflicting schools of thought when it comes to email management. On the one hand, you have the dedicated people who prefer getting their email accounts down to “Inbox Zero“. These people feel like they are on top of things when they have no (unread) messages sitting in their email inbox. Reaching Inbox Zero helps them breathe a sigh of relief and get on with the rest of their work without feeling stressed or overwhelmed. On the other hand, you have the people who see email management as an “I’ll get to it when I have the time” task. These people tend to reach Inbox Zero very rarely. They are still usually vigilant about staying on top of their emails and reading new messages as they flow into the inbox. However, after reading a new email, these individuals are also more likely to use the “Mark as unread” option, to be reminded to respond to that email later. This action makes it easier to keep rolling on the most pressing projects or responsibilities without being distracted by emails about other projects or responsibilities. The New Solution: Mailbird’s Snooze Feature These two email management strategies described both have their ardent believers.…

Contact Management: The Key to Successful Event Planning  

Posted by Alexis Dolle on November 8, 2016

  Event planning takes communicating to the next level. Working with a team to gather information and details while using your expertise and enthusiasm to make an event come to life takes a lot of precision and perseverance. Contact relationship management (CRM) plays an integral role in how effectively your team can balance communicating with each other and to clients and suppliers. The Event Planning Profile The event planner is a resourceful and creative professional working with a range of tasks and clients. To stay on top of things, event planners need to be good at detecting the slightest details and problems. Coordinating and pooling resources to ensure a project is successfully implemented is only one part of what event planners do. Strong communication, supervision and adaptability are qualities event planners need to exude at all times. Where Mailbird fits in Since the event planner is working deeply with information, having the right technology and software to support this workflow is crucial. Mailbird’s contact management function allows you to profile your contacts in a way that is intuitive to you. By using our unique search functions, you can find attachments easily, search contact profile pictures to locate email correspondence and easily analyze the evolution of your upcoming events.  Project management Mailbird’s app integration is perfect for the event planner that relies on project management software. Detailed spreadsheets, cloud-based storage systems for file sharing and platforms that weave together information in an easy-to-access manner make the planning process that much smoother.…

Email Management for Remote Work: How Mailbird can Help

Posted by Alexis Dolle on October 25, 2016

If you run a virtual business (or if you’re self-employed), you know all too well how easy it is to become overwhelmed by the countless emails you receive each day. Waking up to a huge pile of emails is no fun, but staying on top of it is crucial to keeping your business running and effectively processing the work at hand. You can’t cut down on the mountain of emails… it just can’t be helped. But what you can do is optimize the productivity of your communication with strategic solutions. Mailbird is an effective email management solution for virtual businesses and self-employed workers because it fosters work relationships. Below are some of Mailbird’s best features that can be applied to this context. Integration with other apps Email management software should go beyond the inbox. If you need to coordinate work with a group of people who are not physically present, two things are crucial: the ease of sharing and accessing information and effective communication. Mailbird makes this possible by allowing you to integrate useful apps into your email interface. How does it work? Let’s say you want to conduct an online meeting. With mailbird, you can use video calling apps like Appear.in and Veeting Room to set up a call or message thread with your workers or your clients. Mailbird also lets you send and retrieve large files with its cloud storage app integrations like Dropbox, Degoo or Google Docs – the most popular platforms for sharing and accessing information…

How to Supercharge Your Remote Team’s Communications

Posted by Guest on May 16, 2016

The way we imagine the workplace is an office with desks, a water cooler, a conference room and probably a sad little area for ‘fun’. As much as that might’ve been true in the 90s, we’ve come a long way since. There’s no more resentment from the early morning commute, or terrible small talk in the elevator. Now — in the age of remote work — we’ve never been in a better position. I’ve worked remotely almost all of my life. I’ve found good communication is the only thing that makes remote teams anything different to a bunch of disconnected people, alone on their laptops in silence. Over the years, I’ve learned a lot about quality communication, email productivity, feedback loops and using the right tools. In this article, I’ll share some of that with you.   Don’t scatter your communication all over the place With so many shiny apps out there, it can be tempting to spread your work out between all of them, but it’s also horribly unproductive for you and your team. Imagine if I wanted to check the status of an article in progress, and had to first check Trello for the link, then Google Docs for the comments, then go onto my emails to send my reply. That’s 3 apps for one job. I don’t know the workflows and processes that are best for you, but I found that integrating my apps together did the trick. For example, I have my Trello activity feeding into…

Project Management Software: How To Find A Good Fit?

Posted by Guest on April 14, 2016

If you are thinking of investing in a project management software for your organization, you should consider couple of things before making your final decision. Two major things to consider is the size of the projects your company will have in the future and the number of people that will be assigned to those projects. Also, you should understand the culture and mobility of your organization and see if there is a need for a software that is accessible via mobile. Lastly, you should determine the budget for such an investment and match your needs with the amount of money you want to spend on a project management software. Types and costs of project management software Two most popular types are web-based and on-site software solutions. Web-based software is known as the Software as a Service (SaaS) which means that a server provider hosts the service and makes it available via Internet. Approximate costs for a web-based solution can vary from as low as $15 up to $100 per month or per user, including IT support and regular software updates. The payments are in a form of a monthly or annual fee. The clients for a web-based software are usually small businesses because of the low cost and efficient task management easily accessible using mobile devices. On-site software solutions include a variety of components, including hardware and necessary IT maintenance and software upgrades. With all of the fees added, including the IT support, licensing and physical serves, the cost could…