Behind Mailbird

Mailbird Hackathon Commences!

Posted by Christin on October 22, 2014

As you know, all of us at Mailbird are so fortunate to be able to work with a wonderfully international team from around the world, and we are mega excited to announce the first Mailbird Hackathon 2014!!   Why should you care? Because this is a really special time where all of our team members come together at the Startup Getaway (a Startup Studio by Livit) to put in long hours coding, planning, developing and prepping the next big things to come for Mailbird. With intense collaboration, we’ll be working around the clock just for you guys. What we are getting done: 1)      Fine tuning the contacts manager with the new Mailbird 2.0 design 2)      Designing and developing final versions of a beautiful and productivity packed Mailbird 2.0, you are seriously going to love it! 3)      A new licensing system making it much easier activate and set up your Pro account, it will no longer be associated with the email you used when going Pro. Also, it will handle subscriptions like a charm. 4)      Switching from Awesomium to Chromium Embedded Framework (means better message handling, speed and more apps to integrate) 5)      A super handy, brand new notification center helping you get the most out of Mailbird 6)      Snooze feature as an early part of Wingman 7)      A snazzy new website to launch with Mailbird 2.0 8)      Educating others just like you, about how Mailbird can help you manage email better and free up more of your precious time so…

Find Out How To Escape Email Overload With These Simple Tips

Posted by Christin on October 8, 2014

Everyday we are facing the same “battle”. Our “Procrastinator-Me” and “Productivity-Me” are fighting for our attention, then the guilt settles in as we stare at overflowing emails filling up our inbox. Should I reply to this mail now or after I read about Leonardo DiCaprios new hairstyle? According to The Radicati Group, Inc. people receive an average of 120 Mails a day! Thats 15 more than in 2011 and the numbers are increasing. Along with that, the level of stress increases. As Joanne Cantor Ph.D. was quoted by Huffington Post:  “Being overwhelmed by email interferes with your brain’s ability to think and hampers your creativity, as well as increasing stress”. She also said “The sound of the new email ping from your phone or computer can actually raise your heart rate and blood pressure. But that’s not all, being interrupted by the new email takes our attention away from the task at hand: the work we’re actually doing. It takes time to get focused again after checking your inbox, extending the time it takes to actually get stuff done.” The term Inbox Zero, introduced by Merlin Mann in 2006, has become somewhat of a Mail-Nirvana to most of us and we only continue to see more and more emails coming through. How can we shut up our Procrastinator-Me and start cleaning up and reaching Inbox Zero every day? Several resources suggest setting yourself a specific time to check email, or creating folders and setting filters etc. Below are 4 Tips…

Why You Should Keep Emails Short

Posted by Christin on August 20, 2014

“This could change your inbox forever.” To just say “keep your emails short” really isn’t specific enough for you to actually follow this piece of inbox management advice. Instead we invite you to the 5 sentence email challenge, meaning emails you compose or reply to should not be more than 5 sentences long. Free up more time in your work day to stay productive, improve how you communicate, while influencing better and less frequent emails in your inbox. In our last Blog post titled “Email, it’s not so bad.” we mention the 5 Sentence Email Rule as tip #6. This is a brilliant philosophy and takes some practice. It all falls back to how email is mismanaged today, and new thing we can do to make it much better for us. According to the August 14, 2014 post on The Atlantic, “Email is still the best thing on the internet” so let’s see how we can evolve with the fast ever-changing environment of information exchange, so it isn’t such a hassle to manage the constant influx of electronic messages flooding our inbox.   5 Sentence Email? We investigate the 5 sentence email strategy to see if it is appropriate for business email correspondence. The easy answer is, that there is no definite rule when handling new emails or when replying to emails. Simply take the time to consolidate info in your emails to 5 sentences or less. By Guy Kawasaki’s standard (the man who coined the 5 sentence email philosophy),…

Email, it’s not so bad.

Posted by Christin on July 15, 2014

Despite the heightened induced stress upon sitting down at your desk to check email, there are solutions. A lot of these productivity fixes occur with habit changes in how you manage email, but why not have an email client that is actually enjoyable to use and makes email management much more effective? What if your email client offered you the best tools so that email was actually fun, productive and didn’t cause a brain aneurysm?   Step 1 – Get Mailbird Download and install Mailbird, the best email client for Windows. Don’t take our word for it, IT World and PC World both think so too.   Download Now   Step 2 – Watch it in Action Watch this video, so you know exactly what to expect and what to do when you launch Mailbird. You can also read about the key features in Mailbird on our blog here.   Step 3 – Improve Your Email Habits, Reduce Stress Here’s the part that involves changing your email habits. Try these and make your way to experiencing a better way to email. Don’t start the day with your inbox. Instead work first on the things you have scheduled the day before, take control of what gets done in your day to stay productive by doing a little day-before planning. Your inbox shouldn’t dictate what you do in your day. Batch process emails. Set dedicated times to process emails and deal with them during that time immediately, close your email when you are…

Best Kept Email Secrets

Posted by Christin on July 7, 2014

Overwhelmed Are you someone who when you feel tired or overwhelmed with your work, you start checking emails instead? Why do we do this? It is the same reason why we start with small simple tasks rather than the tougher, more complicated ones. A lot of productivity gurus suggest starting with your most difficult or time consuming task first thing in the morning. However, this can be tough for many of us as we crave that immediate satisfaction of being able to complete things, meaning we go for the easy wins. Checking and processing emails is one of those activities. Don’t Replace Real-time Communication A common recommendation is to not check email in the morning, but to rather batch it and schedule time to process email 2-3 times throughout the day. It is important to remind ourselves that the world still goes on when we ignore emails, and to instead handle them during specific and dedicated times. This also encourages people to contact you in real-time with urgent matters. Inbox Checking Addiction However we know many of you don’t like this structure for managing emails, and prefer to constantly check email to maintain a clean inbox with no emails and by dealing with emails immediately – which is ok as long as your day is not over-taken by email. For some of us, we may not need to separate email from real work, but accept that it is a part of work and building professional relationships in the exchange of…

How To Improve Your Email Productivity

Posted by Christin on June 10, 2014

Workplace productivity is a fundamental cause of concern for many corporations. According to a recent study carried out by research firm Basex; workplace interruptions cost US businesses over $650 billion a year. A primary cause of these interruptions, and subsequent lack of workplace productivity, is inadequate organisation of emails. In 2010, a study revealed that corporate users received and sent an average of 110 emails a day, and moreover, a substantial 52% of US workers agree with the statement that; “The quality of my work suffers at times because I can’t sort through the information that I need quickly enough”. In an effort to remedy this dilemma, listed below are several processes that you can implement within your daily routine to significantly improve your email organisation. By following these measures, employees can alleviate their email-related stress, and corporations can profit from improved workplace productivity. Brevity is key If you allocate specific and concise headlines for each of your emails, you will be able to locate them more rapidly when needed. Moreover, these specific subject headings will clearly convey your intentions to email recipients, which in turn will enable them to understand your aims and reply more quickly. As Steve Jobs famously declared; “the fact is people don’t read anymore”. The likelihood is that your email recipients will simply skim read your email, so you need to ensure you have clearly outlined your purpose and objectives within the first two lines of your email. Try using bullet points or numbered formats…

The New Mailbird Installers – Harder Better Faster Stronger

Posted by Christin on September 27, 2013

The new Mailbird Installers are out, and man are they cool. Installers you say? Why plural? Ah, I’ll get to that little bit of genius in just a sec (it’s tweak no. 4 if you’re in a rush). Let’s start at the top though. What’s new and awesome with the new installer?   Tweak no. 1: Faster 14% faster to be exact. The new installer moves blisteringly fast, getting Mailbird installed, up, and running live within a few minutes (how many, exactly, depends on your internet connection…unless you use the Offline Installer). With this faster tweak, we’re saving you time before you’ve even begun using Mailbird. Tweak no. 2: Bug Free Ah bugs. The bane of every software program, especially the betas. The old Mailbird installer had a fair few of them. Sometimes, you wouldn’t notice them at all, and Mailbird would install perfectly. Other times….well, Mailbird wouldn’t install at all. Not anymore, though. The new installer works seamlessly on any Windows computer, running on any hardware. No more problems, just a quick and clean install. Tweak no. 3: Customizable Our old installer was very hands off. It took care of the location of the files by itself, without bothering you about it. The new installer still does…if you want it to. And now, if you’re more hands on, you have the option to tell it to save all Mailbird files wherever you want them saved, instead of the default. Tweak no. 4: Offline Installation Most of what the Mailbird…

Should You Be Using A Desktop Email Client?

Posted by Christin on September 3, 2013

If you’re asking yourself this question, you’re far from alone. And there is no clear cut answer.   Here is the closest there is to a black & white answer: The main reason why you would want to use an email client is because it boosts your speed and productivity, helping you move faster than you would in any webmail client. The main reason why you would want to use webmail is because you can use it anywhere and from any device…though having an email client doesn’t stop you from doing this.   If that didn’t answer your question, then let’s get a little bit more in depth. You should use a desktop email client if…   …Your focus in email is productivity. Because an email client does not rely on internet speed, there is no waiting time when you want to open an email or access your inbox or search your past emails or view an attachment. It’s all done faster than a webmail client can do it. You can also use shortcuts like Quick Open, which gives you access to your inbox instantaneously from anywhere on your computer, and Quick Compose, which lets you open up an email composition window from anywhere on your computer, instead of having to open your web browser and wait for your email program to load. Webmail can’t create system wide shortcuts like this, and they are a huge time saver. …You always want to be able to access your email. Another advantage…

The Mailbird Privacy Policy

Posted by Christin on August 5, 2013

The Mailbird team knows how important your privacy is. What you do in your inbox is for your eyes only, and we protect that by never scanning the content of your emails or storing any un-encrypted or un-anonymized personal information on our servers. Everything we you tell us is hidden from prying eyes, and often even from our own. If you’ve been curious about what we do with your information when you sign up for and use Mailbird, then this post is for you. A completely transparent view of what we know about you and what we do with that information.   What’s Not Anonymous? The information that you give us directly is stuff that we hold onto. This is stuff like your email address, name, and any information you send us through error reports to [email protected] We will never sell this information to anyone or use it in a way that you have not asked us to. Mailbird also pings the server when you launch it, letting us know who is actively using Mailbird and who has stopped using it. This is the only unanonymized information we collect that is not given to us directly by you. We use that active/inactive information to find our most enthusiastic users so that we can get in touch with them and hear what they like and want improved, and so that we can see who dropped off and ask them what we could have done to improve their experience.   What’s Anonymous?…

Why Is Mailbird Windows-Only?

Posted by Christin on July 18, 2013

In the beginning, there was Sparrow. A shining example of clean & minimalist email perfection. The design induced a state of zen. The simplicity found us speeding through our inboxes. The learning curve was measured in mere minutes. In Sparrow, Mac had found a paradise for those of us seeking to improve the beauty and productivity in our inboxes.   The only problem….we’re Windows users. And on Windows, that email paradise was…non-existent. We’ve searched. We’ve tried Thunderbird, Outlook, Opera, Postbox, Dreammail, i.Scribe, eM, even just plain old Gmail with Offline sync. But, though many of them were quite cool, none of them felt anything like Sparrow. They were either too cluttered, too slow, missing features we needed, or had too much of a learning curve. And not one could compare in aesthetics.   It was time to make a choice: Either accept the mediocre email clients on Windows, and bemoan our fate…or create a new Windows email client that would equal – nay exceed! – the minimalistic beauty & productivity boosting ability of Sparrow. I think we made the right choice. Mailbird would become Windows’ email paradise as Sparrow had become Macs.   Then…Sparrow stopped. Google bought Sparrow and, all of a sudden, Mac users were asking us when we would come over to their OS. And they weren’t alone. We’ve been chatting with our users and getting requests to go on Mobile & Linux ever since we began developing. It happens at least once a day. We get an…