Business Boost: The Mailbird Contacts Manager

A core function and standard request for many email clients is a really awesome way to organize information about people you choose to stay connected with. As we work down the line of software development priorities and requests, this is the hot item we have released.

contact manager1

Moving Away From the Basics

Initially we created a very basic contacts app in Mailbird where you did not have to manually edit, add or remove contacts. If you emailed with someone, that contact automatically was added to your contact list. We also implemented auto-fill so when you started to type the name of any given email contact, their email would pop up so you could easily add it.

We were surprised to learn that many of you had several different use cases for a contacts manager. When we received your questions and requests for a contacts manager, we took the time to understand how you typically would use your ideal contacts manager with Mailbird.

Here are some brilliant ideas that you shared with us:

  1. The ability to create contact groups, a favorite one for businesses.
    contact manager6
  2. To organize contacts like business cards
  3. To import or sync contacts from any email provider. You can do this by importing vCard.
    contact manager-vcard
  4. To include Facebook and LinkedIn updates for each contact
  5. To add/delete/edit contact information like title or company information
    contact manager - individual contact
  6. To connect to all social networks.
  7. Updating a friend’s email when they change it instead of just adding a new contact entry.
  8. Remove spam/junk emails from contacts that would otherwise automatically be added.
    delete contact from contacts manager
  9. To include a Skype ID so people can call directly via Skype when clicking on the Skype ID

How To Use It?

  1. Update Mailbird from the Options menu or just restart Mailbird to get the software update with the new Contacts Manager.
  2. Go to the Mailbird apps by clicking on the three dots on the bottom left of your navigation pane.
  3. Turn on the Contacts app by clicking or sliding the slider switch from Off to On.
  4. Click on the Contacts icon that appears on your navigation pane.
  5. You’ll notice that your contact list is empty.
  6. Populate your contact list by clicking on downward arrow next to ‘Contacts’ heading and select “Collected addresses” if you want to manually create a new contact from an person you’ve emailed with at least once.
  7. Alternately, you can go to any of your email servers whether that be Gmail,, Yahoo etc. and export your contacts and save as a vCard file to your desktop.
  8. Next, in Mailbird click on the downward arrow and select “Import contacts from vCard” which will prompt you to find and select the vCard file you saved to your desktop. Once you do that, your contacts will be populated.
  9. Search for any contact using the search field at the top of the Contacts list.
  10. Hit the + sign to add a new contact
  11. To Delete a contact first select the contact then click on the trash icon in the top right of the contacts details or hit the Delete key. Delete multiple contacts by holding down Ctrl or Shift and selecting the contacts you’d like to delete then right click on the selected contacts and click Delete or just hit the Delete key.
  12. To edit a contact simply type in the available contacts fields and it will automatically save. You can include First Name, Middle Name, Last Name, even Nickname,  Company, Title, Phone, Email addresses, their Skype name and a special note.
  13. You can now create groups and email that entire group. Try creating a group by clicking “Manage groups” once you click on the downward arrow. A window will pop up where you can hit the + sign on the top to create a group.
  14. To add a Contact to any group you’ve created, simply right click on their name and select “Groups” to select which specific group you’d like that Contact to be in.
  15.  To email that group, select the group from the drop down list at the top of the contact list pane then click on the Envelope icon to the right of that group selection field to email all contacts in that group.
  16. To view and filter your contacts you can use the search field or select “All Contacts” or any groups you’ve created from the left navigation. This allows you to either view all Contacts on your list or Contacts in any given group you’ve created.
  17. You can email someone directly from their Contact listing by clicking on the email under their name or double clicking on their name in the Contact list, which will open up a full compose window.
  18. If you have Skype installed on your computer, any contact that you’ve entered a Skype ID for, will direct you to calling that person via Skype when you click on the Skype icon next to the contact name in the Contact list pane.  It’s awesome!
  19. In your inbox you can also right click on someone’s name and select ‘Add to contacts’ to add them to contact manager.
    add to contacts in mailbird inbox
  20. LinkedIn Lookup is still available to enrich and strengthen your professional network directly from Mailbird. As a reminder, to use it, simply right click on a Contact in the Contacts list and select “Look up on LinkedIn”. You can also right click on their email listed under their name in the Contact’s full view in the right pane. You don’t have to be in the Contacts Manager in order to use the “LinkedIn Lookup” feature. You can even do it directly from your inbox by opening an email so it is view-able in the right pane and right click on the Contact’s name at the top of the message to select the “LinkedIn Lookup” feature.

Need Help?

If you need any help at all with the new Mailbird Contacts Manager check out our Knowledge Base article with the “How to’s” here. Otherwise, simply email us directly at [email protected], we are here to help!

This Is Only the Beginning

So this is the second version release of an updated contact manager in Mailbird that allows you to simply add/edit/delete contacts and any relevant information about people you email with.

We are continuing to optimize the beginning of a super powered contacts manager for all of you and cannot wait for you to try it and tell us what you think. We promise to listen! With Mailbird’s new contacts manager, you always have current and up to date information on your friends, co-workers, clients and more. Crossing our fingers that you really like it!

Stay tuned for updates because there is still more to come in the Mailbird Contacts Manager, which include:

  1. Syncing contact edits and updates with the email server
  2. Social updates
  3. Ability to choose the profile picture for each contact

More Professional. More Connected.

Now you can finally help keep your team on track. No matter who is dealing with the contacts, they’ll be able to see the important information, so you can stay in touch. You’ll always be up to date on those important leads. Be smarter about your business, by always knowing exactly who you are dealing with in Mailbird’s brand new contacts manager.

Share this new addition to the most kick ass email client for Windows by clicking on the social share buttons below. Don’t forget that you can get Mailbird Pro for free by inviting more friends. Every friend that installs Mailbird from your invitation will add an extra Pro month to your account so invite more friends and you can virtually use Mailbird Pro for as long as you want. To invite them, go to menu in the top left, select “Invite friends, earn pro”. Enjoy!

Do you have other ideas for the Mailbird contacts manager? Share your thoughts in the comments below.

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  • *sigh*

    And where is the possibility to sync your contacts to e.g. a CardDAV server or MS Exchange)? It isn’t so, that it wasn’t suggested (it isn’t even on your list of upcoming enhancements)…

    The idea of a standalone address book with no need to sync to other clients (smartphones, tablets, notebooks…) is from the last century^^ Importing / exporting is NO sync…

    -> Hyping the ultra-fantastic new feature -> SYNC. Oh, we’re sorry, it’s only for gmail^^

    And now… jump on me! Give them time, it only took them one and a half year to get the basics together *sigh*

    • Christin Baumgarten

      Hey *sigh*, thanks for your feedback. The sync function is on the roadmap and even though it looks like a tiny function to add, there is a LOT of detailed work to do…so yes, it might take some more time but we are on it..don’t give up on us;-P Have a great day and talk soon.

  • Simon

    Really nice to see progress, but not actually useful until it syncs with gmail contacts. Looking forward to this, as it will allow me to use Mailbird as my main client.

    • Christin Baumgarten

      Thanks Simon and we are working on the sync function:-) Have great day and talk soon:-)

      • Jon

        Unfortunately we’ve given up waiting here and switched to eM Client. Full Gmail sync for email, contacts and calendar. The speed of development on Mailbird has been disappointing lately with nothing new in the last 6 months except this standalone contacts manager.

        • Christin Baumgarten

          Hey Jon, thats a pity, but of course we want you to be happy. So all the best to you and who knows, maybe “see” you again:-) Have a nice weekend.

      • Rob Alfieri

        Aw, man. I really wanted to give this a go, but I’ll have to wait until you have Google Contacts sync. That’s a showstopper for me.

        • Christin

          Hey Rob, yes we were focusing on Unified Inbox Plus and will go into contacts very soon now:-)

          • Christopher S. Bates

            I think most people would agree that good contact sync is more important than a “unified inbox”.

          • Christin Baumgarten

            Thanks for your feedback. Contacts sync is still on our Roadmap, we just had to re-prioritise. Have a great day and thanks for your support:-)

          • Mjolz

            Hey, any update on the road to contact sync?

    • Ben

      I’d prefer it not to sync at all, I’d prefer my mail client allows me to manage my 3rd party contacts [Gmail,, Exchange] directly on the server. This way I don’t have to sync them, ever, and all of the contacts I add on my phone [when I’m away from my computer] are just automatically in my mail client when I come back to it and vice versa.

  • Phenoom

    Thanks for the contacts but I need CardDAV server sync… Is this feature planned ? Please advise, Otherwise I will turn back on Thunderbird. Regards

    • Christin Baumgarten

      Hey Phenoom, thanks for your feedback and yes, the sync feature is on the roadmap and we are working on that. It will take a bit more time, but it is coming;-) Have an awesome week.

      • Joel

        What’s up on this update?

        • Christin Baumgarten

          Hey Joel, thanks for asking:-) We don’t have an exact due date, but will keep you guys updated on that.
          Have a lovely day and thanks for your support.

  • Lars G P

    I immediately disabled contacts manager and turned on people. It’s not really useful to me, until it syncs with google contacts :/ Nice work though 🙂

    • Christin Baumgarten

      Hey Lars, thanks for your feedback. We are working on it, it will take a bit more time, but it is on the way:-) Have a great day and thanks for your support.

      • Sarah

        I would also like to sync with my Google contacts! I keep my Google contacts updated so it’s synced with my Android phone. I don’t want to have a totally separate contacts list for my email on my computer.

  • Jakes Lee

    Why doesn’t it sync with google contacts? Disable too.

    • Christin Baumgarten

      Hey Jakes, it doesn’t sync yet, but we are working on that:-) Have a great day.

  • Jon

    Without contact sync with the server this is pretty useless.

    • Christin Baumgarten

      Hey Jon, its coming:-)

  • Martin Tassara

    Guys… i see all the effort, but it’s not really usefull to have a great contacts solution if I don’t have any contacts in there! You really should focus on syncing contacts with at least Gmail so that all the contacts I add here I can use from my phone an viceversa.

    • Christin Baumgarten

      Hey Martin, thanks for your feedback. Yeah, the sync function is coming, it does take a lot of work, but it is on the way.:-) Have a nice day.

  • Marko

    I will not argue, it is a good progress. For Me, this is enough to be a full MailBird user.
    All I can say is…. Great Job, keep improving…

    • Christin Baumgarten

      Hey Marko,
      thanks for your awesome support and the nice words. I will pass them on to the team:-) Have a great Thursday and all the best:-)

  • Frank

    Good work. Can’t wait for v2.0 to come out and i hope it will come out with master password security.

    • Christin Baumgarten

      Hey Frank, thanks for your nice words. The master password is on the roadmap as well and we are trying to get it out as soon as we can. I can not guarantee it will come with 2.0, but it is coming. Have a great week Frank and talk soon:-)

  • Nice to see progress, but not useful until it syncs with gmail contacts. Looking forward to this. I turned off Contacts and turned on People for now.

    • Christin Baumgarten

      Hey Shuaib, thanks for your feedback and no worries, the sync function is coming. Have a great Thursday:-)

  • Debayan Kar

    The way you guys are building this Email Tool , oneday i believe EMail will put MailBird as its standard

    • Christin Baumgarten

      Hey Debayan, thanks for your nice words I will share them with the team:-)!! Have a beautiful day and all the best to you.

  • Joram

    I’m afraid I have to agree with Jon here. Although I’m still using Mailbird as my only mail client, I had expected a little more on the (speed of) development of standard mail client features such as contacts manager, attachment preview, search, etc. and I’m still waiting for the real game-changers (wingman? snooze mail? maybe tasks, notes, calendar?).
    Add all those to the mix, and I’m sure the current price point becomes cheap all of a sudden, now it doesn’t really feel like that.

    For me personally, there’s too much posts about footers and assistants 😉 too much updates fixing some Turkish language strings, and too little new & improved features. Hope this is changing with the version bump around the corner!

  • Joe

    Mailbird, stop singing in the LaLaLand. These requests were made 4 months ago and MailBird 2.0 still can’t get gmail contact sync up. Pitiful. I don’t care about all the features available, all I want is Mailbird have the same contacts as I have on my Android phone. This is what all these posts requested. Looks mean nothing if it is not functional. I am ready to migrate over to eM Client. After all, they delivers and not Mailbird.

  • CG

    Mailbird 2.0 lifetime pro user here. Gmail contact sync is absolutely critical. Most of my email is managed on phone, so a lot of contacts get added, removed, updated etc. Mailbird has come far since the no-MAPI version. Instead of ‘coming soon’, if you give us a timeline, people would be more patient. In this discussion, you said “definitely coming with Mailbird 2.0” for password security and its not here yet. So now I’m wondering if contact sync is also getting same treatment!

  • Pava

    5 monts and nothing about synch contact? Boys, time is going very fast, This is main thing to synch contactc from another server….All the rest its not for use.

  • Gustavo-Adolfo Gómez Devesa

    El aspecto de la aplicación es impresionante; pero la gestión de contactos en pésima; no puede ser peor. Solo por eso la aplicación es rechazable y no recomendable para nadie; ya que no es presentable que hoy en día no pueda gestionar los contactos de gmail directamente (ojo, no importarlos, ya que la importación es ineficiente y crea duplicados). Hasta que no solucione la integración de los contactos con gmail (entre otros) es un gestor de correos desaconsejable.

  • Kailey Joanette

    Looks like this feature is still not available… I have to agree with everyone that without syncing to face book Mailbird is near useless. Starting to regret buying the lifetime membership already and it’s barely been a few hours. If you’re going to advertising syncing so seamlessly with Gmail then this feature needs to be in ASAP.

  • Gonzalo

    Would be nice to have an ETA for this. Is been a while already. Please.

  • Gonzalo

    Would be nice to have an ETA for the iCloud/GMAIL sync. Is been a while already. Please.

    • SIlentw Arrior

      Indeed, the goal is to have 1 cloud that syncs all contacts, not scattered across several client application

  • John Thompson

    Absolutely useless! We have decided to bail on this one. Call me when mailbird contacts sync with gmail contacts.

  • Bruce Toman

    I am looking for a desktop mail/calendar/contacts client for PC to work seamlessly with Google email/contacts/calendar. Mailbird is great for mail and calendar but the lack of syncing with google contacts is a deal killer. I cannot have contact information locked on my laptop – it needs to move across devices. I am uninstalling the demo version I downloaded.

  • Thanks for the groups and contact manager. One additional thought regarding UX…too many clicks to send a group email. It would be great if I could simply “c” or click new email icon, then type the group name into the “To:” field to send an email to the group. Currently it’s three clicks. Additionally, what if I want to forward an email to the group? There’s currently no way to do that.

  • Mara Canevari

    w10 contacts app is full of contacts, but mailbird does no recognize them. This is normal? The only way is importing with vcards?

  • Jan Bel

    I really miss the possibility to sync with Gmail contacts … For the rest: great!

  • Ridwan Bagawi Bafadal

    Hello team, gmail contact sync is still not available after all these months.. are you gonna be giving us the thing any time soon? I have purchased your pro account two days ago hoping that you are able to sync it,, if its going to be “unknown” timetable until it can sync,, i’m gonna migrate to other client ASAP.

  • Mike Shipley

    I am so disappointed. I just purchased the Pro version thinking surely it would sync my contacts and now I learn that it can’t. I don’t want to have to import vCards and anyway if I do that my changes won’t sync back again. I can’t have that … I need a single list that’s available on all my devices. HELP!!!

  • Therese

    How can I compose a message and put all the recipients from a group in BCC without having to import them one by one? Please help!

  • arcticreaver

    you guys should take a look at how thunderbird and eM do group emailing. your way has too many clicks, too many steps, and just a slower way to get things done. i want to be able to email the group from compose. meaning if i created a group called “group” and i type in *group* in the address line, it emails everyone in that group

  • Ben

    I also bought the Pro version naturally thinking it would have contact sync with google and carddav. Very dissapointed. How can you guys think that other features are more important and not have this at #1. This is like THE basic requirement…what you are guys thinking!

  • Bernard Doddema Jr

    I noticed that 2 years ago, customers have been asking for a GMail contact sync. Customers were told one an update was forthcoming and yet, 2 years later, no sync. Will someone give us an update or estimate to how much longer we should wait?

  • medellinmadman

    Seems no progress made on Contacts manager, does not sync, cant add a photo, it is not even as good as basic google contacts entry. Doubt any fixes will made anytime soon as potential users have asked for this most basic request for over 2 years and nothing. There really is no email Client even close to as good as Outlook when it comes to working and function like tasks, follow up, formatting notes, ability to email merge, add files etc. Em Client has some ability and Mail Bird has virtually no Contact experience now. Might give them a shot if they ever do but You either have to use Outlook, Gmail or a crm currently

  • Roger Hardick

    I wish to forward emails to various contact groups. When will this be available

  • Sandra JT

    Glad I got this on a ‘name your own price’ deal because I’m NOT at all HAPPY…..everything looked great, love the functionality, easiest ever program to set up, add accounts to etc…..but absolutely NO possibility of setting a master password to open the program. This is a big fat fail in my books. Everything is completely insecure. Really quite pissed as I’ve already set up all my email accounts.

    A great deal – even with the yearly subscription at $12/year, which I would’ve happily paid into infinity had this software had even this basic security – turned out to be an absolute CRAP deal. Thank christ I only paid $1 to be sorely disappointed.

    Uninstalling immediately.

  • Mike Such A Mike

    “In your inbox you can also right click on someone’s name and select ‘Add to contacts’ to add them to contact manager.”
    Here must be an option to add contact directly to a specific group of the contacts manager. now i have to “add to contacts” from inbox, then go to the contacts app, search for that contact and move it to a group. Dealing so with thousands of contacts i’ve gathered for last 5 years – gonna be a nightmare. Really hope you can add that option soon!

  • Steve

    I’m seeing comments going back 2 years that say Mailbird is working on sync for gmail contacts. Is this still not available? This is a deal breaker for me.

  • Kamran Parandian

    Having used outlook for the last 10 years, I wanted a program that integrated better with other apps that I use, like Trello and Slack. I thought that I had really found one of the best email programs that did just that until I realized that the contacts manager is completely useless for me. I believe that the essential element of any email program is the contacts manager, especially for an email program that integrates with online systems like Gmail. It would have been ideal to just integrate Google Contacts into Mailbird to avoid any syncing (which can always cause problems). I use Google Apps for business and would have found it very useful if Mailbird integrated with Google Contacts. Also, my signature shows up when I create a new email but not when I reply, very odd. I decided that until these issues were fixed, it wouldn’t be worth spending money on a program that has 2 fatal flaws in my book. It’s strange that other users have noted this over the last 2 years but the programmers didn’t make any of the changes that were suggested. I feel if they fixed this critical problem, more people would use Mailbird as their primary email client and gladly pay for it. Otherwise, it is a terrific program and does other things very well but it falls short to make it useful.

  • Christin Baumgarten

    Simon, we have launched our new contact manager w/ contact sync. Simply update your Mailbird and check it out. Feel free to reach out in case of any questions or feedback:-)

  • Christin Baumgarten

    Hey guys, we have launched our new contact manager w/ contact sync.
    Simply update your Mailbird and check it out. Feel free to reach out in case of any questions or feedback:-)