Mailbird Hackathon Update #2

Posted by Christin on November 6, 2014

Hi again! Wow, it has been 2 weeks and we have been cranking out tons of changes for the upcoming Contacts Manager and Mailbird 2.0 launch. There really is a ton of blood, sweat and tears going into this…you have NO idea! We are loving every moment of this though because it means we are getting closer to bringing some email magic into your hands.   Here’s a quick update:   In case you missed it, here are the hackathon highlights for week 2: 1) Spell Check now works with our transition from Awesomium to Chromium Embedded Framework. 2) We’ve started the super polished design for the really handy notification center that will blow your mind once you see how handy it is in helping you get the most out of Mailbird. 3) With the new contacts manager, if you have a duplicate contact you can now merge them into one keeping your contacts nice and clean. Way to stay organized and stay connected! 4) Remember last week when we said the contact group functionality was there, but still needed some work? Well now it is good to go so you can now send an email to a group you created directly from the contacts manager. 5) Another awesome update in the contacts manager that keeps on evolving is the ability to multi-select contacts using Ctrl or Shift, allowing you to then right click and send an email to all, copy the email addresses, delete contacts and assign to a…

Do Me A Favor And Change Your Email Signature

Posted by Pallav on November 4, 2014

107.81 billion emails are sent everyday and while 10% of it is spam other 90% serious communication is sometimes converted to spammy looking email due to certain bad practices. A few days ago we received an email from one of our team member Leo and his signature was awful. It was way bigger than the email text itself which made him our running gag for the day. Before that I got a cold email in which I was CC along with 30 other senior management people from different companies. Emails like these leave a bad reputation and negatively impacts the communication with the senders and this article will try to address one such disastrous problem of poor email signatures. Let’s look at some of the annoying practices of email signature and if you do it too, maybe try to tone it down a bit – Listing Out All Your Contact Details The main aim of signature is to let others know who you’re and how to get in touch with you apart from email. This does not mean you list out every single contact detail and slap it at the end. Don’t be this guy, Instead make it look good so it reflects your personality, like this You can also keep signatures simple and add 2-3 other contact details like phone number, skype id or even one of your social media profiles where you’re most active. Listing down 5-10 contact details will only confuse the other person and may jeopardize your privacy. Alternatively, if…

Mailbird Hackathon Update #1

Posted by Christin on October 30, 2014

Hi everyone! So we are well on our way with the Mailbird Hackathon 2014 to bring you the best email client ever, or your new found productivity hub. As we promised, we would give you guys a week to week progress report on what we are doing so you can follow along and also get super pumped up about all the pieces coming together for the highly anticipated Mailbird 2.0. Here’s a quick update: In case you didn’t catch the recent developments in Mailbird since we started the hackathon, here is what happened: We launched the freaking Contacts Manager in the alpha! Testing it like crazy and getting it ready for all you eager folks waiting for it in the public release. We’ve been reaching out to C# developers all over the world for a chance to join the most kick ass team on the face of the planet. Apply here. You and your friends may start to see Mailbird advertised in more places online – but that is not enough! We need the help of our loyal fans to really spread the word about Mailbird. Please spread the word by tweeting. Click Here To Tweet About Mailbird 2.0 We’ve given a handful of closed testers access to MailbirdX which is our development version of Mailbird 2.0. We got Mailbird on a German software download site and hit 160 downloads in 2 days already. Awesome because Germany in the top 5 countries of Mailbird users and we support Mailbird in the German…

Mailbird Hackathon Commences!

Posted by Christin on October 22, 2014

As you know, all of us at Mailbird are so fortunate to be able to work with a wonderfully international team from around the world, and we are mega excited to announce the first Mailbird Hackathon 2014!!   Why should you care? Because this is a really special time where all of our team members come together at the Startup Getaway (a Startup Studio by Livit) to put in long hours coding, planning, developing and prepping the next big things to come for Mailbird. With intense collaboration, we’ll be working around the clock just for you guys. What we are getting done: 1)      Fine tuning the contacts manager with the new Mailbird 2.0 design 2)      Designing and developing final versions of a beautiful and productivity packed Mailbird 2.0, you are seriously going to love it! 3)      A new licensing system making it much easier activate and set up your Pro account, it will no longer be associated with the email you used when going Pro. Also, it will handle subscriptions like a charm. 4)      Switching from Awesomium to Chromium Embedded Framework (means better message handling, speed and more apps to integrate) 5)      A super handy, brand new notification center helping you get the most out of Mailbird 6)      Snooze feature as an early part of Wingman 7)      A snazzy new website to launch with Mailbird 2.0 8)      Educating others just like you, about how Mailbird can help you manage email better and free up more of your precious time so…

How Do Successful Tech Influencers Manage Email Overload

Posted by Pallav on October 16, 2014

According to a poll conducted by McKinsey Global Institute an average office worker spends over a quarter of his day dealing with emails. Assuming an average of 8 hour work day a person spends 2 hours every day or about 30 days an year managing his emails. So what? Out of 100 creative things you could learn in less than 30 days you chose to spend it in your inbox which is not your job (unless you’re a VA). Email is the most commonly used online communication medium so it’s impossible to avoid but remembering it is a means to the end helps focus on the important work rather than living life in the inbox. Good part is that report also indicates there is an increased productivity scope of 25-30% when it comes to email. Conquering inbox is never easy. Pending emails turn into a pile which we keep sorting for days and when we lose patience, email bankruptcy is declared. Becoming an email ninja requires persistence, patience, discipline but with increasing number of emails it is just getting tougher. For experts and influencers who are bombarded with 200-500 emails on a daily basis reaching Inbox Zero is a pain. Since there is no best way to organize inbox, overtime various factors have helped experts in coming up with smart processes that allow them to clear most of their inbox in shorter span of time. We reached out to top tech influencers who are constantly under email overload and asked…

Find Out How To Escape Email Overload With These Simple Tips

Posted by Christin on October 8, 2014

Everyday we are facing the same “battle”. Our “Procrastinator-Me” and “Productivity-Me” are fighting for our attention, then the guilt settles in as we stare at overflowing emails filling up our inbox. Should I reply to this mail now or after I read about Leonardo DiCaprios new hairstyle? According to The Radicati Group, Inc. people receive an average of 120 Mails a day! Thats 15 more than in 2011 and the numbers are increasing. Along with that, the level of stress increases. As Joanne Cantor Ph.D. was quoted by Huffington Post:  “Being overwhelmed by email interferes with your brain’s ability to think and hampers your creativity, as well as increasing stress”. She also said “The sound of the new email ping from your phone or computer can actually raise your heart rate and blood pressure. But that’s not all, being interrupted by the new email takes our attention away from the task at hand: the work we’re actually doing. It takes time to get focused again after checking your inbox, extending the time it takes to actually get stuff done.” The term Inbox Zero, introduced by Merlin Mann in 2006, has become somewhat of a Mail-Nirvana to most of us and we only continue to see more and more emails coming through. How can we shut up our Procrastinator-Me and start cleaning up and reaching Inbox Zero every day? Several resources suggest setting yourself a specific time to check email, or creating folders and setting filters etc. Below are 4 Tips…

Guilty Of These Email Faux Pas?

Posted by Christin on September 22, 2014

Knowing and recognizing crappy email habits is the first step to recovery 😉 Have you seen the best email etiquette and habits we shared here? So let’s look at the problems we as human beings have developed in our many years of using email – literally the greatest innovation to how our species communicates and exchanges information in this world today, in the most efficient manner ever. You’ve heard of Clint Eastwood’s classic Western film “The Good, The Bad and The Ugly”? Well instead we are going to take a deep nose dive first into the Bad and the Ugly…then close it off with the Good side of email. The Bad & Ugly 1) You CC everyone and your mom on an email that is really on an as-needed basis. This in turn convolutes the discussion and many of us are not in practice of understanding the purpose of CC which is to be informed with no further action needed – a lot of times this is never the case and most of the time we are only cluttering the inboxes of our colleagues. 2) Writing out your full thoughts without a concise and direct message that doesn’t waste anyone’s time. 3) Get pissed because you never got a response. Email is an asynchronous form of communication and people are busy. Re-evaluate to see if maybe a response needed was not clear or give the person a reasonable amount of time to read the email and set their priorities to…

Why You Should Keep Emails Short

Posted by Christin on August 20, 2014

“This could change your inbox forever.” To just say “keep your emails short” really isn’t specific enough for you to actually follow this piece of inbox management advice. Instead we invite you to the 5 sentence email challenge, meaning emails you compose or reply to should not be more than 5 sentences long. Free up more time in your work day to stay productive, improve how you communicate, while influencing better and less frequent emails in your inbox. In our last Blog post titled “Email, it’s not so bad.” we mention the 5 Sentence Email Rule as tip #6. This is a brilliant philosophy and takes some practice. It all falls back to how email is mismanaged today, and new thing we can do to make it much better for us. According to the August 14, 2014 post on The Atlantic, “Email is still the best thing on the internet” so let’s see how we can evolve with the fast ever-changing environment of information exchange, so it isn’t such a hassle to manage the constant influx of electronic messages flooding our inbox.   5 Sentence Email? We investigate the 5 sentence email strategy to see if it is appropriate for business email correspondence. The easy answer is, that there is no definite rule when handling new emails or when replying to emails. Simply take the time to consolidate info in your emails to 5 sentences or less. By Guy Kawasaki’s standard (the man who coined the 5 sentence email philosophy),…

Email, it’s not so bad.

Posted by Christin on July 15, 2014

Despite the heightened induced stress upon sitting down at your desk to check email, there are solutions. A lot of these productivity fixes occur with habit changes in how you manage email, but why not have an email client that is actually enjoyable to use and makes email management much more effective? What if your email client offered you the best tools so that email was actually fun, productive and didn’t cause a brain aneurysm?   Step 1 – Get Mailbird Download and install Mailbird, the best email client for Windows. Don’t take our word for it, IT World and PC World both think so too.   Download Now   Step 2 – Watch it in Action Watch this video, so you know exactly what to expect and what to do when you launch Mailbird. You can also read about the key features in Mailbird on our blog here.   Step 3 – Improve Your Email Habits, Reduce Stress Here’s the part that involves changing your email habits. Try these and make your way to experiencing a better way to email. Don’t start the day with your inbox. Instead work first on the things you have scheduled the day before, take control of what gets done in your day to stay productive by doing a little day-before planning. Your inbox shouldn’t dictate what you do in your day. Batch process emails. Set dedicated times to process emails and deal with them during that time immediately, close your email when you are…

Best Kept Email Secrets

Posted by Christin on July 7, 2014

Overwhelmed Are you someone who when you feel tired or overwhelmed with your work, you start checking emails instead? Why do we do this? It is the same reason why we start with small simple tasks rather than the tougher, more complicated ones. A lot of productivity gurus suggest starting with your most difficult or time consuming task first thing in the morning. However, this can be tough for many of us as we crave that immediate satisfaction of being able to complete things, meaning we go for the easy wins. Checking and processing emails is one of those activities. Don’t Replace Real-time Communication A common recommendation is to not check email in the morning, but to rather batch it and schedule time to process email 2-3 times throughout the day. It is important to remind ourselves that the world still goes on when we ignore emails, and to instead handle them during specific and dedicated times. This also encourages people to contact you in real-time with urgent matters. Inbox Checking Addiction However we know many of you don’t like this structure for managing emails, and prefer to constantly check email to maintain a clean inbox with no emails and by dealing with emails immediately – which is ok as long as your day is not over-taken by email. For some of us, we may not need to separate email from real work, but accept that it is a part of work and building professional relationships in the exchange of…

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